Refund Policies and Schedule

It is the policy of St. Thomas to issue student account refunds in accordance with the schedule and terms below.

Should a transaction (or multiple transactions) result in an overall credit balance on your student account and there is no "keep credit" hold on your account, St. Thomas will issue an electronic refund (eRefund) to the checking or savings account designated in your eRefund profile.* Check out the eRefunds page for more information.

*Does not apply to Parent Plus Loan (PPL) refunds. PPL refund checks are mailed directly to borrower.

Undergraduate Refund Schedule

Fall 2023 & Spring 2024 Terms

A. Tuition and Fees

In the event that you drop a course or withdraw officially from the University in accordance with the terms of St. Thomas withdrawal policies, the tuition and fees credited to your student account will be calculated according to the following schedule (subject to federal regulations regarding Title IV federal financial aid):

Date of Official Drop/Withdrawal Tuition Credit Fees Credit*
Through the 14th calendar day of the term 100% 100%
The 15th - 21st calendar day of the term 80% 0%
The 22nd - 28th calendar day of the term 60% 0%
The 29th - 35th calendar day of the term 40% 0%
The 36th - 42nd calendar day of the term 20% 0%
The 43rd calendar day of the term and beyond 0% 0%

For courses that begin at mid-semester, the above schedule applies from the first day of the "part of term" in which the class is scheduled. Please contact the Business Office if you have questions regarding the part of term refund schedule.

A reminder that students assessed tuition under the banded rate model will be charged the banded tuition rate if enrolled in 12 - 18 credits. Therefore, tuition adjustments may occur only if the student drops below the banded amount.

You are responsible for all tuition and fees incurred when you register for a course. Failing to attend or ceasing to attend does not constitute a withdrawal. If you wish to no longer be enrolled in a course, you must drop it by the published deadline. The effective date of your course drop/withdrawal for purposes of calculating any tuition and fee credit will be the date of your Murphy Online transaction to change your registration, or the date your Change in Registration form or checkout form is received by the Office of Student Data & Registrar.

If St. Thomas converts its in-person courses to an online format due to the COVID-19 pandemic or another unanticipated event outside the University's control that affects its ability to maintain then-current in-person classes or class sizes, tuition and fees for the converted courses will not be refunded or discounted, except in the case of course drops or withdrawals that qualify for a credit based on the above refund schedule.

*The Fee Credit for withdrawal applies to select fees including the Technology Fee, Facilities Fee, Activity Fee, Health Fee, and lab fees. Other miscellaneous fees and charges incurred may or may not be refundable depending on the circumstances and policies under which those fees are charged.

B. Meal Plans

Current students may change or cancel their meal plan for the semester through 4:00 p.m. on the second Friday of the semester. Cancellation or changes by resident students are subject to Residence Life policies. If meals have been used and/or dining dollars spent before the meal plan is cancelled or changed, those amounts will be charged to the student account. Requests for cancellations or reductions in meal plans made after the deadline are not eligible for any refund unless a student withdraws from all classes or, for resident students, cancels their housing contract.

If you reside in a St. Thomas residence hall, you can change or cancel your meal plan before the second Friday of the semester, by completing the appropriate form in the Student Housing System within Murphy Online. After the second Friday of the semester meal plans can only be changed to a larger meal plan. The effective date and time of change or cancellation will be the date and time the form is submitted in the Student Housing System.

If you are a non-resident student and have purchased a meal plan, you can cancel your meal plan by the second Friday of the semester, by e-mailing: cardoffice@stthomas.edu. The effective date and time of cancellation will be the date and time your written cancellation is received in Dining Services.

Any student who formally withdraws from the University and any residential student who cancels their housing contract, will have their meal plan cancelled. If a meal plan is cancelled due to a student’s withdrawal from the University or the student’s cancellation of a housing contract, meal plan credits are offered in accordance with the refund schedule below. Resident students who have cancelled their housing contract may use this credit to purchase a commuter meal plan if they choose.

If St. Thomas closes its residence halls or converts its in-person courses to an online format due to the COVID-19 pandemic or another unanticipated event outside the university’s control, impacted students may cancel their meal plan and receive a credit for unused dining dollars and unused meals that are part of a block meal plan. For students with an unlimited meal plan, the refund for meals will be prorated based on the cancellation date.

For more information about meal plan cancellation for students who reside in a St. Thomas residence hall, please refer to the Residence Life Cancellation Page.

Date Meal Plan Cancellation Submitted Meal Plan Credit
Through the 14th calendar day of the term 100% of Unused Portion of Plan
The 15th - 21st calendar day of the term 80% of Unused Portion of Plan
The 22nd - 28th calendar day of the term 60% of Unused Portion of Plan
The 29th - 35th calendar day of the term 40% of Unused Portion of Plan
The 36th - 42nd calendar day of the term 20% of Unused Portion of Plan
The 43rd calendar day of the term and beyond 0%

C. Residence

Students residing in a St. Thomas residence hall may cancel their Student Residence Agreement by completing the cancellation form in the Student Housing System within Murphy Online. Housing refunds, in the form of a credit to the student account, are calculated using the schedule below based on the last date of official residence which is the check-out date, after subtracting a $500 cancellation fee. For more information about student housing cancellation please refer to the Residence Life Cancellation Page.

If St. Thomas closes its residence halls or converts its in-person courses to an online format due to the COVID-19 pandemic or another unanticipated event outside the University's control that affects its ability to maintain then-current resident hall occupancy or in-person classes or class sizes, and as a result St. Thomas cancels your Student Resident Agreement, a prorated student housing credit will be applied to your student account, and no cancellation fee will be charged.

Date of Cancellation Residence Hall Credit
Through the 14th calendar day of the term 100%
The 15th - 21st calendar day of the term 80%
The 22nd - 28th calendar day of the term 60%
The 29th - 35th calendar day of the term 40%
The 36th - 42nd calendar day of the term 20%
The 43rd calendar day of the term and beyond 0%

January Term 2024:

The following refund schedule applies to undergraduate courses offered during J-term 2024:

If St. Thomas converts its in-person courses to an online format due to the COVID-19 pandemic or another unanticipated event outside the University's control that affects its ability to maintain then-current in-person classes or class sizes, tuition and fees for the converted courses will not be refunded or discounted, except in the case of course drops or withdrawals that qualify for a credit based on the below refund schedule.

Date of Official Drop/Withdrawal Tuition Credit Fees Credit
January 3, 2024 - January 9, 2024 100% 100%
January 10, 2024 - January 16, 2024 50% 0%
January 17, 2024 and beyond 0% 0%

Summer Term 2023

The summer term consists of multiple sessions with varying start and end dates. Please ensure you are reviewing the appropriate session within the term.

If St. Thomas converts its in-person courses to an online format due to the COVID-19 pandemic or another unanticipated event outside the University's control that affects its ability to maintain then-current in-person classes or class sizes, tuition and fees for the converted courses will not be refunded or discounted, except in the case of course drops or withdrawals that qualify for a credit based on the below refund schedule.

UG Summer Session I

Date of Official Drop/Withdrawal Tuition Credit Fees Credit
May 24, 2023 - May 31, 2023 100% 100%
June 1, 2023- June 5, 2023 75% 0%
June 6, 2023 - June 7, 2023 50% 0%
June 8, 2023 - June 12, 2023 25% 0%
June 13, 2023 and beyond 0% 0%

UG Summer Session II

Date of Official Drop/Withdrawal Tuition Credit Fees Credit
July 10, 2023 - July 14, 2023 100% 100%
July 15, 2023 - July 18, 2023 75% 0%
July 19, 2023 - July 20, 2023 50% 0%
July 21, 2023 - July 25, 2023 25% 0%
July 26, 2023 and beyond 0% 0%

Extended Summer Session (ending 7/20/23)

Date of Official Drop/Withdrawal Tuition Credit Fees Credit
May 24, 2023 - June 5, 2023 100% 100%
June 6, 2023 - June 10, 2023 75% 0%
June 11, 2023 - June 12, 2023 50% 0%
June 13, 2023 - June 17, 2023 25% 0%
June 18, 2023 and beyond 0% 0%

Extended Summer Session (ending 8/17/23)

Date of Official Drop/Withdrawal Tuition Credit Fees Credit
May 24, 2023 - June 7, 2023 100% 100%
June 8, 2023 - June 14, 2023 75% 0%
June 15, 2023 - June 21, 2023 50% 0%
June 22, 2023 - June 28, 2023 25% 0%
June 29, 2023 and beyond 0% 0%

Refund Policies - Graduate, Law, and Other Professional Students

Click to review the Graduate Refunds Schedule. The wide variety of schedules and programs available for graduate, law, and other professional level students make the refund schedule very complex. Accordingly, students are advised to also consult their program's registration materials for specific refund dates, or contact their program coordinator for assistance.

Students are responsible for all tuition and fees incurred when registering for a course. Failing to attend or ceasing to attend does not constitute a withdrawal. If a student wishes to no longer be enrolled in a course, the student must drop it by the deadline.

Please note that if a graduate student officially withdraws from the University of St. Thomas during a term in which federal aid was received, a calculation of "earned" versus "unearned" federal aid must occur. This federal policy assumes that aid is earned based upon the amount of time elapsed in the term. If federal aid was received, that aid may be reduced as a result of withdrawal. Before officially withdrawing from courses, students are encouraged to contact the Graduate Financial Aid Office to discuss the situation.