The Business Office is responsible for the university’s accounts receivable system, or, money owed to the University of St. Thomas. We provide services to students, faculty, and staff including maintaining student accounts, preparing monthly billing statements, receiving payments, counseling on tuition repayment, disbursement of student loan funds, and processing departmental account deposits. This website details these and other services provided.
Taking Care of Business
Read through this handy guide for students and their families that covers how to access the eBilling system as a student and understanding student account-related policies, as well as setting up parents and other authorized users.
Students and guests can stop by our service window in the Murray Herrick Campus Center (MHC 105), Monday - Friday, 10 a.m.-2 p.m. If you stop by outside of the service window hours, a drop box is available just down the hall from the service window for your convenience.
Payments are due the 19th of the month. However, if you are on the End of Term payment plan: Summer session is due September 19th, Fall is due February 19th, J-Term and Spring session are due July 19th.
Refunds will be processed approximately 10 days after the add/drop period at the beginning of each semester. Throughout the year, direct deposits will occur multiple times each week.
Student refunds will be disbursed electronically via ACH. The ACH process transfers the refund directly into your existing bank account.
Please see the Business Office eRefunds page for instructions on how to set up an electronic refund profile.
As a new student admitted for fall, your confirming deposit will be refunded only upon withdrawal if written notification is received by May 1 (prior to what would have been your first semester). After May 1, the deposit is nonrefundable and will be used to hold the student's place in class throughout their time as a student at UST.
All Undergraduate, School of Divinity, Full Time MBA and Law School students are assessed this fee. It covers student events, activities, speakers, etc., sponsored on campus throughout the year.
All students are assessed a technology fee each semester. It covers such technology enhancements as updated computers in student labs every three years, use of a new e-mail system (Microsoft Outlook), more student services, such as course registration on the Web, computer and database access from on and off campus and an expansion of digital media production services.
All students are assessed a health fee each semester to support the public health of the St. Thomas community. The fee makes counseling and psychological services accessible to students as well as providing preventative health, well-being and resiliency education. If students do not wish to utilize Counseling and Psychological Services or Health Services for their personal care they are still reaping the benefits of having health educators and health care professionals on campus, ensuring St. Thomas is a healthy place for them to attend classes. The student health fee also assists in the sustainability of the health services and counseling and psychological services by funding medical technology, select medical supplies, as well as salaries of health educators, health care providers, counselors and support staff.
With the Covid-19 pandemic the scope of the Center's responsibilities and operations has had to expand to ensure the University can operate safely and effectively and classes can continue. These services include upper respiratory triage, testing staff and supplies, contact tracing, care coordination, masking/cleaning supplies, and research into up-to-date public health guidance to keep our community safe.
A 1.1% finance charge is assessed on any account carrying a balance after a given due date for which payment in full was not made. In order to avoid the assessment of finance charges, the entire balance on account must be paid in full by the due date.
End of Term allows students that are reimbursed by employers the ability to pay tuition after classes are complete without the account becoming delinquent. Every student selecting an extended payment option is assessed a monthly finance charge. The Payment Agreement Form you signed specifically addresses the finance charge that will be assessed.
Using the Bill Me option in GET Funds, students can charge the Express account dollars to their student accounts. Students can then use the Express dollars to pay for their books in the Bookstore.
If you are currently waitlisted for a class you will not be billed until you are actually enrolled in that class. If you register for a class after our billing cycle, you will be charged on the next month's billing statement.
The University of St. Thomas is able to accept international payments via the following methods:
- Credit card - PayPath, a third-party payment service, allows for the convenience of paying by certain international credit cards, such as Diners Club International, JCB, UnionPay, BCcard, and DinaCard.
- flywire - A global payment system designed to save students money when making international payments.
- TransferMate - A leading cross-border payments provider, offering easy, economical and secure international payment options. Simply choose TransferMate from the payment method drop-down menu within the ePayment system to initiate the payment process.