Tuition, Fees & Other Charges, and Related Payment Options
Information concerning tuition, fees, and room and board charges, related payment options, and refund schedules.
Information about two payment plans available to students: the Extended Payment Plan and the End of Term Payment Plan.
Information concerning paper versions of student loans and the University of St. Thomas Title IV Federal Financial Aid Student (Parent) Authorization Form.
Tuition, Fees and Other Charges
To set up a student account at St. Thomas, students must enroll in a payment plan and sign the Student Payment Agreement and Disclosure Statement. There are two payment plan options available to students: the Extended Payment Plan and the End of Term Payment Plan. The plans are described in more detail below. Students will be automatically enrolled in the Extended Payment Plan unless they affirmatively enroll in the End of Term Payment Plan at the time of completing the Student Payment Agreement and Disclosure Statement.
Payment plans are a convenience and budgeting tool that allow students to spread out the payment of charges in their student account over a longer time period. While many students use a payment plan, it is not required. All students have the option of paying the full tuition and other charges for the academic term in a single payment by the due date stated on the first eBill after such charges are incurred.
If a student does not pay the full tuition and other charges by this initial due date, monthly finance charges will be assessed on the unpaid balance in the account. However, so long as the required minimum payments are made by the due dates set forth in the payment plan, any outstanding tuition balance and other charges will not be considered past due. To avoid finance charges, students may pay the full balance charged to their account by the due date stated on the first eBill after the charges are incurred.
Contact the Business Office for additional information about payment options.
Extended Payment Plan & Schedule
This plan is available to all students. It allows students to pay their charges in up to four installments over the course of the spring or fall academic term, and in up to three installments over the course of the summer term.
Under this plan, all charges must be fully paid before the end of the academic term to which the charges apply. Students may be permitted to register for a subsequent academic term before their charges for the current term are fully paid. However, until the charges for an academic term are fully paid, students will not be permitted to enroll in a subsequent academic term.
Under this plan, a FINANCE CHARGE of 1.1% per month (13.2% ANNUAL PERCENTAGE RATE) will be assessed on the monthly unpaid balance in the student account, until the account is fully paid. To avoid this finance charge, the student may pay the full balance at the beginning of the term.
|First payment: 1/4 of the account balance by
|First payment: 1/3 of the account balance by
|Second payment: 1/3 of the account balance by
|Second payment: 1/2 of the account balance by
|Third payment: 1/2 of the account balance by
|Third payment: all remaining balance by
|Fourth payment: all remaining balance by
|To avoid a finance charge, full payment is due by
End of Term Payment Plan & Schedule
St. Thomas recognizes that many employers with tuition reimbursement programs do not reimburse their employees for tuition until the end of the academic term, after the student completes the course and receives a grade report. The End of Term Payment Plan is available to students who do not receive financial aid from any source other than their employer, and who are eligible for an employer tuition reimbursement of at least 50% of the tuition balance based on receipt of a satisfactory grade report for the corresponding term.
Students who wish to enroll in the End of Term Payment Plan must do so after completing their Student Payment Agreement and Disclosure Statement in Murphy Online.
Under this plan, no tuition payment is required until after the end of the term, when grade reports have been issued (see the schedule below for specific due dates). Students who do not timely pay their charges will not be permitted to register or enroll in a subsequent academic term.
Under this plan, a FINANCE CHARGE of 1.1% per month (13.2% ANNUAL PERCENTAGE RATE) will be assessed on the unpaid balance. To avoid this finance charge, the student may pay the full balance at the beginning of the term.
|Full payment is due by
|To avoid a finance charge, full payment is due by
Third Party Billing & Other Payment Options
Third-Party Billing can be utilized when an organization (not owned by the student or student’s family) commits to providing financial assistance for the tuition and/or fees of one or more students. The University will bill the third-party organization directly for the allowed tuition and/or fees, and a credit will be applied to the student’s account. Examples of sponsoring organizations that might enter into a Third-Party Billing arrangement include employers, a Diocese, outside scholarship providers that require a bill to remit payment, and government or military agencies.
At the University of St. Thomas, there are two Third-Party Billing options:
Contract Billing – the student initiates the Third-Party Billing arrangement with St. Thomas and their sponsoring organization.
Partnership Billing – The sponsoring organization partners with a University of St. Thomas School/College to initiate the Third-Party Billing arrangement, providing for financial support of specified students.
Third-Party Billing arrangements require timely submission of written authorizations from both the students and the sponsoring organizations to work properly. To avoid potential finance charges on the student account, the Third-Party Billing authorizations must be received prior to the first student bill due date. Students remain responsible for any charges on their account not covered by the sponsoring organization.
STUDENT CONSENT – REQUIRED FOR ALL THIRD-PARTY BILLING ARRANGEMENTS
The St. Thomas Business Office complies with the Family Education Rights and Privacy Act (FERPA), which requires students to provide written consent to the University in order to release student account and billing information to third parties. Students must submit a Student Information Release Authorization form naming the sponsoring organization as the designee; without this student consent, St. Thomas is unable to share student account or billing information with the third-party.
The Contract Billing option is available to students that have a commitment from a third-party sponsoring organization to pay toward their tuition and/or fees. The student must work with their sponsoring organization to submit the following to the Business Office prior to the first student bill due date:
- The student must submit a Student Information Release Authorization granting the University permission to share information for billing the designated third-party.
- The third-party organization must provide written authorization identifying their commitment to pay, which must include the following information:
- Student’s Name
- Student's St. Thomas ID Number
- Term of Eligibility
- Dollar Amount and Types of Charges Allowed Under the Arrangement
- Complete Billing Address
- Name and Phone Number of Organization Contact
The authorization may be in the form of a letter, purchase order, or voucher. The documentation must be on the organization’s official letterhead and signed by an authorized representative of the organization. A new authorization form is required for each new term that the student is eligible for the sponsorship. St. Thomas does not notify the student or agency when the authorization expires at the end of a term.
Forms must be submitted to:
University of St Thomas
Business Office, Mail 5002
2115 Summit Avenue
St. Paul, MN 55105
email – firstname.lastname@example.org
Any restrictions or contingencies on the authorization cannot be processed by the Business Office. For instance, if the third-party organization requires grades or transcripts before payment then St. Thomas cannot facilitate the third-party billing.
CONTRACT BILLING – INVOICING & PAYMENT
After the St. Thomas Business Office receives the third-party authorization, a credit is entered on the student's account and a charge is entered on the third-party billing account. The credit on the student's account DOES NOT reflect actual payment from the third-party. Third-party billing statements, titled "Statement of Account/Invoice", are prepared after the add/drop period for the term, in order to limit changes that might impact the amount due for tuition and fees. Monthly statements are mailed directly to the third-party. After the first statement for each term, subsequent statements reflect any changes to the student's applicable charges. These statements also indicate if a previous balance is unpaid. If the third-party sponsor fails to pay the billed amounts in full, the unpaid balance will revert back to the student’s account.
Third-party payments must be made within 90 days of the date St. Thomas bills the third-party. If payment is not received within 60 days, a notice of nonpayment will be sent to the third-party. If payment is not received within 90 days, a notice of nonpayment will be sent to the third-party and also to the student. After 120 days of nonpayment, the credit to the student account will be reversed and the student will again be billed for the unpaid amount. Third-party billing authorizations for future terms will not be accepted from students with an unpaid balance from their third-party.
Third-party payment can be made in the form of a check or an electronic funds transfer:
Check - Make checks payable to the University of St. Thomas. To ensure that check payments are applied correctly and to avoid the student receiving duplicate credit, it is important that payments reference the THIRD- PARTY account number (C000xxxxx), and not the student ID number.
Electronic Funds Transfer - Contact the Business Office to obtain electronic funds transfer bank information. Reference the third-party account number and/or the student’s name when initiating an electronic funds transfer for accurate and timely credit.
Third-party organizations that collaborate with a St. Thomas department or college to provide financial support for a group of specified students may utilize the Partnership Billing option. All Third-Party Billing arrangements, including Partnership Billing, require that the students benefiting from the Partnership Billing arrangement provide St. Thomas with a Student Information Release Authorization form, granting the University permission to share billing information with the third-party partnering organization. Solicitation of the release form will need to be initiated by either the St. Thomas partner department/college or the sponsoring partner organization.
Partnership Billing requires written authorization from the third-party partnering organization detailing the following information for billing:
- Each eligible student’s name
- Student ID numbers (if known)
- Dollar amount and type of charges that may be billed (tuition and/or fees)
- Complete billing address
- Name and phone number of organization contact
All Partnership Billing authorizations must also include the term that the authorization is in effect; a new authorization is required for each term that the students are assistance eligible. The St. Thomas Business Office does not notify the student or sponsoring organization when the authorization expires at the end of the term.
To avoid potential finance charges on the student account, all third-party partnership authorizations must be received before the first student bill is due each semester.
Term Submission Deadlines: Fall – September 19
Spring – February 19
Summer – June 19
Restrictions or contingencies regarding the authorizations cannot be accommodated by the Business Office. For instance, if the third-party partner requires grades or transcripts for the applicable students as a prerequisite for payment, then the St. Thomas Business Office cannot facilitate the Partnership Billing. Another example would be if the third-party partner requires the authorized amount for each student be adjusted based upon other aid received, then the St. Thomas Business Office cannot facilitate the Partnership Billing.
Completed forms can be emailed to email@example.com or mailed to:
University of St. Thomas
Business Office Mail 5002
2115 Summit Ave
St. Paul, MN 55105
After the St. Thomas Business Office receives the third-party authorization and the signed student information release form, a credit is entered on the student's account for the dollar amount listed on the authorization form. This dollar amount will not be adjusted except for corrections or to reflect related add/drop activity, so it is recommended that the dollar amount shown is an accurate representation of the organization’s intent to pay. The Business Office does not evaluate a student’s financial need; our role is to apply the third-party credit as authorized.
PARTNERSHIP BILLING – INVOICING & PAYMENT
A third-party credit on the student's account DOES NOT reflect actual payment from the partnership organization. Third-party billing statements, titled "Statement of Account/Invoice", are prepared after the add/drop period for the term, in order to limit changes that might impact the amount due for tuition and fees. Monthly statements are mailed directly to the partnership organization. After the first statement for each term, subsequent statements will reflect any changes to the student's charges. These statements also indicate if a previous balance is unpaid.
Non-payment of the third-party invoice will nullify the agreement and the third-party credit posted to the students’ accounts will be reversed, leaving the students responsible to pay for all charges.
Third-party organizations can make payment in the form of a check or an electronic funds transfer:
Check - Make checks payable to the University of St. Thomas. To ensure that check payments are applied correctly it is important that payments reference the THIRD- PARTY account number (C000xxxxx). Payments should be mailed to:
University of St. Thomas
Business Office Mail 5002
2115 Summit Ave
St. Paul, MN 55105
Electronic Funds Transfer - Contact the Business Office to obtain electronic funds transfer bank information. Reference the third-party account number when initiating an electronic funds transfer for accurate and timely credit.
Electronically transferred loan funds are applied directly to the student's account.
Paper student loan checks must be endorsed at the Business Office. Students will be notified by email when the check arrives. The student must endorse the loan check before the funds will be credited to the student's account.
Paper PLUS loan checks are mailed directly to the parent for endorsement. They must be returned to the Business Office to be applied to the student's account.
According to federal regulations the University of St. Thomas is required to have a signed Title IV Federal Financial Aid Student Authorization Form from all students in order to use Title IV federal financial aid funds to pay the student's charges other than tuition, fees, room and board.
Cash payments on your student account are limited to $50. There are several benefits to reducing the amount of cash on campus including:
Improved safety of students and employees
Improved accountability and internal control
- Reduced resources required for cash handling and management
- Minimize risk and improve transparency of transactions
Flywire's mission is to save international students and their families money that would otherwise be spent on bank fees and unfavorable exchange rates. With Flywire, students are offered fair foreign exchange rates and the ability to pay in their native currency (in most cases), thus allowing for cost savings as compared to traditional banks. In addition, more identifying information can be transmitted with the payments, allowing for quicker and more accurate payment application to the student account.
Click or go to: https://www.flywire.com/school/stthomas to begin the payment process.
- Select the country from which funds will be coming from and the payment amount in US dollars which will be paid toward the student account.
- Next select your preferred payment method (ie - bank transfer, credit card, Alipay, UnionPay, etc...).
- After providing some additional basic information, book the transaction. Instructions will be sent via email on how to pay Flywire from the home country account.
- Flywire will then forward the US dollar amount to UST where it will be applied to the designated student account.
- Flywire will send an email to confirm receipt of payment.
- Flywire offers dedicated customer service at all times reachable via chat, Skype, email, and phone to provide assistance.
US Toll-Free: 1-800-346-9252
TransferMate provides a transparent payment method to reduce additional bank fees and improve your payment experience. TransferMate helps international students pay tuition and fees in their local currency from any country.
What are the benefits of TransferMate?
- Faster payment posting to your student account
- Local currency payment methods
- Competitive exchange rates
- 24-hour customer service from TransferMate
- 24-hour online tracking of payments
TransferMate payments are now an integrated payment method within the St. Thomas ePayment system.
1. Access the eBill/ePay system via Murphy Online
2. Go to the "Make Payment" tab and follow prompts
3. Choose TransferMate INTL from the Payment Method drop-down menu and continue as prompted
Phone: +353 1887 2892