Grade Changes

Date Implemented: Nov. 21, 2002
Date Revised: Oct. 3, 2018

Grade changes must be submitted to the appropriate school or college by University of St. Thomas approved procedures:

  1. An instructor must use an approved grade change form in order for a grade change to be processed.
  2. The instructor must sign the form that is submitted with the grade change.
  3. Grade change forms must also be signed by the department chair and dean or dean's designee.
  4. An instructor may change a grade only if there has been an error in the computation, transcription, or reporting of the grade.
  5. After one year, grade changes are not allowed.

In an instance where a grade has not been assigned at the end of the term, a designation of Not Recorded (NR) will be assigned to the student’s academic record. The NR must be changed to a grade by May 1 for the fall semester or January term; by December 1 for the spring semester or summer session. These changes require the approval of the department chair and dean or dean's designee. In the absence of a final grade on or before the deadline, the mark of NR will be changed to a grade of F or R. This deadline may not be extended. The instructor may change a resulting F or R by means of the university grade change forms, policies and procedures listed above.

Important Note: In the absence of a more stringent policy at the school or college level the University Graduate Academic Policies apply. Should a graduate program not have a specific policy or should there be omissions or gaps in the policy for a specific graduate school program, the University Graduate Policy shall govern.

The Graduate Academic Policies are the responsibility of the Graduate Curriculum Committee Convener. For additions or revisions contact