Division of Student Affairs

Campus Life

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Clubs and organizations are an integral part of student life at St. Thomas. They exist to provide you with an opportunity to continue your education outside of the classroom. Choosing to be involved is a great way to enhance social, interpersonal, problem solving and many other important skills. With approximately 130+ clubs and organizations you are bound to find some groups which meet your interest.  

Tommie Link is the new club management software for St. Thomas.  Watch this video explanation for a brief overview of Tommie Link.

Visit stthomas.edu/tommielink or click the image below to explore the directory of current clubs, events and related news.

Tommie Link

An organization is a formal group of people with one or more shared goals. For recognition purposes, a club/organization must be comprised of at least ten University of St. Thomas students, have a stated purpose, constitution, and comply with university policies and procedures including those outlined in the Clubs & Organizations Handbook‌, USG Constitution and the Undergraduate Student Policies.

Check out the quick links section below for helpful information:

Registration & Management
Policies & Procedures
Event Planning & Resources

 

Looking for Dates and Conflicts: 

 

Reserving Space 

Brian Woitte: woit0001@stthomas.edu or (651) 962-6311 

Kimm Thiboldeaux: kethiboldeau@stthomas.edu or (651) 962-6673 

Facilities Contact: Nichole Boehmke - boeh2794@stthomas.edu or (651) 962-6388 

 

Event Technology

ITS Event Support: itseventsupport@stthomas.edu 

  • Sound, Audio, Video, Recording, Room Technology 

 

Catering/Food  

Campus Catering: cateringstp@stthomas.edu 

Molly Boyne: molly.boyne@stthomas.edu or (651) 962-6059 

Becky Chinn: rachinn@stthomas.edu or (651) 962-6065 

  • NetCatering: to order food for your event
    • 24 hours to create account 
    • Must place orders 96 hour in advance
  • Use Club Index at Summit Market Place 

 

Marketing 

 

Parking / Transportation 

Diana Kaardal: kaar3518@stthomas.edu or (651) 962-7279 

  • Carter Buses/vehicle rentals
  • Purchase Parking vouchers 
  • Request to parking under ASC 

 

Entertainer & Speaker Contracts 

Must contact Campus Life if you intend to bring a speaker/entertainer to an event or meeting

  • Needed for any dollar amount 
  • If you are paying them, they will need a W9 submitted 
  • Campus Life needs a minimum of at least a 2 week notice to draft a contract

 

Showing Movies 

  • Check if you need to have a license for your event 

 

Purchasing & Bidding

Dawn Christenson: dawn.christenson@stthomas.edu or (651) 962-6381 

Jeanine Riley: jeanine.riley@stthomas.edu or (651) 962-6385 

  • All clubs must use the Preferred Vendor List when making purchases
  • Bidding is required for purchases over $5,000

 

Ticketing / Check-in 

 

Risk Management / Public Safety 

Bill Cater: wrcarter@stthomas.edu or (651) 962-5107  

Large event logistics, special permits, parking/loading dock, requesting PS/SPPD for events 

Club Finances
For Advisors (links)
Club Travel

Travel and Transportation Policy (from the Clubs & Organizations Handbook‌)

1. All student clubs must register their off-campus events and activities (including overnight trips) sponsored by the club with the Department of Campus Life by filling out the on-line registration form found below.

2. All club members participating in off-campus travel must also fill out a liability waiver and submit to Campus Life prior to leaving campus (standalone form available below, all members listed in the on-line registration form will be emailed a link to the form with instructions to drop off liability waivers to Campus Life in ASC 325). Campus Life staff will help club leaders in determining which forms must be completed and how to make arrangements using university-preferred vendors.

3. All attendees at club-sponsored events off-campus must abide by all University of St. Thomas policies and guidelines throughout the duration of the event as if they were on-campus, including but not limited to the Corrective Action Policy for Staff Employees and the Policy on Alcohol and Drugs.

4. Use of alcohol is prohibited at any club events on or off-campus.

Travel services are provided to UST clubs and organizations via preferred vendors. To access this vendor information, see Purchasing then click on “Find a Vendor.” You will need to log in with your UST username and password. Please also refer to the Policy for Off-Campus Travel for further information.

Forms

Tommie Link Tutorials

Accessing & Updating Your User Profile

Accessing Your Event Pass

Adding Tommie Link to Your Homescreen

Join A Student Organization

Participating in A Path

Search For A Student Organization

Using The Check-In App

Submitting Volunteer Projects