Establishment of Student Account
The first time you register for courses at St. Thomas, an open-end credit account automatically is established for you. We call this your student account. All student-related financial transactions administered by the Business Office are charged to your student account, such as your tuition, fees, expenditures related to St. Thomas housing, meal plans, parking, health and counseling services, insurance, music lessons, library fines, short-term student loans, and Tommie eXpress Card funding. All personal payments, financial aid, and other payments made by you or on your behalf to pay these charges are credited to your student account. In order to activate your student account and enable charges to be made to the account, you must sign a Student Payment Agreement and Disclosure Statement at the time of registration. You also must choose a Payment Plan that will apply if you do not pay your tuition, fees and other charges in a single lump sum by the first due date after they have been billed. (See Payment Plans for more information.)
After your account is established, billing statements, called eBills, will be generated monthly and available to you electronically through our eBilling system. The eBill details the charges and credits for that billing period and indicates the amount currently due and payable. Please see eBilling for further details.
Timely Payment Required
Students are responsible for timely paying all amounts due to St. Thomas, including tuition, fees, and other charges to your student account, in accordance with the Student Payment Agreement and Disclosure Statement, the applicable Payment Plan, the Tuition Refund Policies and Schedule, and other applicable policies. A FINANCE CHARGE will be assessed on any portion of your account balance that remains unpaid after the monthly payment due date, as further detailed in the Student Payment Agreement and Disclosure Statement.
Past Due Accounts
Failure to timely pay amounts due to St. Thomas in accordance with the applicable Payment Plan will result in your account becoming past due. If your account is past due, you will not be permitted to enroll in subsequent academic terms, and St. Thomas may issue a registration hold that also prevents you from registering for courses at St. Thomas. In addition, St. Thomas may take other steps to collect the balance due until it is paid in full, including withholding academic transcripts and diplomas, accessing your credit report, turning over your account to a collection agency, and taking legal action to collect the balance due. In general, St. Thomas will initiate these other steps when a past due account has an outstanding balance of $1,000 or more. However, St. Thomas may initiate these steps regardless of the outstanding balance in the past due account.
Individuals with past due accounts may be held responsible for collection costs, attorney fees and court costs, as described in the Student Payment Agreement and Disclosure Statement.
Granting Student Account Access to Others
If someone is assisting you with the financial aspects of your St. Thomas education, you may wish to authorize that person to access your student account. See eBilling for more information. Consistent with the Family Educational Rights and Privacy Act, St. Thomas cannot share your financial information or give access to your student account to others without your authorization.