- Online orders (paper or electronic) will incur a third-party processing fee of $2.50 per transcript, which is paid directly to Parchment (the e‑transcipt vendor)
- Students are responsible for any mailing charges for paper transcripts ordered online.
- Students can select in-office pickup of paper transcripts ordered online. This option incurs the processing fee, but no mailing charges.
- Likewise, e-transcript orders incur the processing fee but no mailing charges.
- Paper transcripts ordered in-person using the Transcript Request Form are still provided free of charge.
- St. Thomas will continue to pay any standard postage costs to mail a paper transcripts ordered in-person.
- If expedited shipping is desired, a student can order a transcript in-person and take it to the campus post office to mail their transcript.
Official transcripts (if paper) are printed on security paper and bear the university seal (not raised). When official transcripts are provided directly to the student, they are sealed in a university envelope and the transcript is stamped "Issued directly to the student".
We are able to generate an official letter from the Univeristy confirming your education at St Thomas.
The form to complete is called the Enrollment Verification form. To sign the form electronically, please download and complete in Adobe.
Some common requests are, but not limited to -
- Dates of attendance
- Confirmation of degree
- Withdrawal date
- Course Listings/Descrptions
You may enter whatever you'd like on the letter through the form and specifed in "Other" if it is not mentioned.
Due to FERPA, we cannot release certain information without consent.
Please note: Diplomas are mailed in an oversized envelope with cardboard and they typically do not fit into the standard-size mailbox.
- There is a $20.00 fee for each replacement diploma requested. We accept cash or check (no credit cards).
- Please make checks payable to the University of St. Thomas.
- Diplomas are ordered every two weeks.
- Diploma requests take 1-3 weeks to process.
- You may pick up your diploma at our office, or we will mail it per your instructions.
You may email, mail, fax or walk up with a signed letter requesting that your address be changed. Please include:
- Your previous address and new address information, along with any changes to your telephone number(s)
- Previous/prior name(s)
- Date of birth
- Student ID number and/or last 4 digits of Social Security Number (SSN)
- Student's signature
One of the following forms of legal documents is needed before a change to legal name will be completed:
- Social Security Card: The card must have the correct/current name (a copy of both the back and front of the card are required). The number on the card will need to match the number that we have on the system in order for this form of documentation to be accepted.
- Marriage License: A copy with both the old/previous and new/changed name included in the documentation.
- Divorce Papers: A copy with both the old/previous and new/changed name included in the documentation.
- Court Ordered Documentation: A copy with both the old/previous and new/changed name included in the documentation.
- Driver’s License that reflects name change; must be valid (non-expired); and Social Security Card with current name.
To request an update to identification information on your student record:
- Complete the Change of Record Request and return it to our office.
- Name changes must have the student's:
- Old name,
- New name,
- Required documents, and
- Student's signature
- Date of birth and Student ID number and/or last 4 digits of Social Security Number (SSN) should also be included
NOTE: We do not change names when we receive a form or letter that indicates a name has changed without first having the required documents, as outlined above.
To request a change to your preferred first name:
Students can submit an email, from their St. Thomas email account, walk up, fax or mail a request that their preferred first name be updated. Please provide us your St Thomas ID and the changes you'd like made.
Your preferred first name is distinct from your legal name and will be used for internal University of St. Thomas communications including: class rosters, residence life information, etc.
Please note: requesting a change to your preferred first name does not change your legal name at the University. Your legal name will still appear on official documentssuch as Official Transcript, Diploma, Official St. Thomas letters, etc. To change your legal name please follow the instructions outlined above.
View more information about readmission.
If you have been previously enrolled at the University of St. Thomas and have taken one or more terms off, you should do the following:
- Call Academic Counseling to set-up an appointment to discuss remianing coursework, academic requirements and to complete the forms listed below.
- If the student has attended any other institution(s) during the period of time they were absent from St. Thomas, transcript(s) from each of the other institutions must be submitted for evaluation, as well as the Dean of Students form from the last institution attended, prior to formal re-admittance and registration.
- Students will be directed to the Office of Student Data & Registrar with the updated forms, signed by an Academic Counselor and will update the information and then register the student if necessary.
NOTE: Effective for the 2019-2020 academic year (beginning with fall 2019), all readmitted students will be charged banded tuition rates. More information regarding tuition and fees for the current and upcoming academic year are available on the Business Office website.