FERPA stands for the Family Educational Rights and Privacy Act of 1974, and is also known as the Buckley Amendment. This protects the privacy of a student’s educational records. FERPA applies to all educational agencies or institutions that receive funds under any program administered by the Secretary of Education. This law is enforced by the Family Policy Compliance Office (FPCO) of the U.S. Department of Education, Washington DC. FERPA is applicable to both K-12 and higher education. The Family Compliance Office is responsible for both levels of education. The main difference in FERPA, between these two levels, is that the rights ascribed to the “student” at the higher education level are given to the parents at the K-12 level. FERPA rights are granted to parents until their son/daughter reaches the age of 18 or begins attending an institution of higher education regardless of age.
Directory information may be disclosed to a third-party unless the student submits a Order for Non-Disclosure* to have the information withheld.
- Full name
- Telephone numbers
- Email addresses
- Class year
- Major field(s) of study
- High school attended
- Other colleges attended
- Parent names/addresses
- Dates of attendance
- Degrees, awards, honors, and dates received [including honor roll designation]
- Participation in officially recognized activities and sports
- Weight, height, and position(s) of members of athletic team
- Club and/or fraternity membership
*In order to guarantee that directory information is not disclosed, an Order for Non-Disclosure must be on file prior to or during the first week of attendance. The order will remain active until rescinded by the student.
A passphrase is a unique word or phrase assigned by a student to each proxy they set up. The passphrase is required when a proxy calls to verbally obtain information about the student. Passphrases are not required to obtain written information. However, St. Thomas staff will only send privileged student information to a verified proxy email address.
Any student with access to Murphy Online can set up Proxy Access.
Yes. A proxy is notified any time their access permissions are adjusted.
We will only verbally communicate privileged information with a proxy if the proxy is able to recite the unique passphrase established by the student. If the student did not set up a passphrase during the initial proxy authorization, the student may log in and add a passphrase at any time.
No. Each proxy must have a unique email address.
Yes. Students can limit proxy access by adjusting the start and stop date at any time. The default access period is five years.
The Authorization tab allows the student to select which sections of their student record the proxy will have access to.
The Communications tab allows the student to review a comprehensive list of any emails sent to a particular proxy.
Proxy access can be removed by changing the “Stop Date” on the “Profile” tab for the proxy, or by removing all the checkmarks on the Authorization tab.
FERPA Student Rights and Responsibilities
Under the Family Rights and Privacy Act of 1974, students have the right to:
- Inspect and review all educational records.
- Request an amendment to educational records.
- Control the disclosure of personally identifiable information contained in educational records.
- File a complaint with the U.S. Dept. of Education.
- Know what items are assigned as directory information.
- Designate directory information as confidential.
I have read and understand my rights as a student under the Family Education Rights and Privacy Act of 1974 (as amended).
By providing Proxy Access to your student record, you do NOT forfeit any of these rights. However, you should only provide Proxy Access to individuals you trust to safeguard your information. It is recommended that you do not provide this access to any individual who does not require the access for a specific business purpose.