Withdrawal Policy for Graduate Students

Federal Financial aid recipients who withdraw from the university should be aware that they may need to return part or all of the funds they were awarded/paid.   This is a federal aid regulation referred to as Return to Title IV (Federal) Aid.   Before officially withdrawing from classes, we recommend that you contact the Graduate Financial Aid Office. Students are also encouraged to view and be aware of the Financial Aid Satisfactory Academic Progress Policy for Graduate Students. Students must complete at least 67% of all attempted credits in order to remain eligible for financial aid.

Return of Title IV (Federal) Aid

If you withdraw from the University of St. Thomas during a semester/term, a calculation of "earned" versus "unearned" federal aid must be determined. This federal policy assumes that to earn all of the federal aid awarded/paid to you, you must attend/actively participate in the entire scheduled course(s) in the term.   If you do not attend or actively participate in the scheduled course(s), you do not earn any of the federal aid awarded/paid.   If you partially attend/actively participate in a scheduled course(s) you earn a portion of the federal aid awarded/paid based on how much time you have attended or actively participated in the entire schedule of the course(s) in the term.

There are three steps that the University of St. Thomas must complete to comply with the federal policy:

  1. Determine the last date of attendance or academic activity. The financial aid office must first verify with your instructor(s) that you attended or participated in academic activities related to your course(s) for the term.  If you did not attend or actively participate you are not eligible for the federal aid awarded/paid and it must be returned/cancelled/repaid.
  2. Determine the amount of earned federal aid.
  3. Return unearned federal funds to the appropriate federal aid program(s).

If you last attend or actively participate before completing 60 percent of the scheduled course(s) in the term, you "earn" federal funds in direct proportion to the length of time you attended or actively participated in the scheduled course(s) of the term. The percentage of earned aid is determined by dividing the number of calendar days in the scheduled course(s)/term enrolled that you attended or actively participated in by the total number of calendar days in the scheduled course(s)/term. If you complete 60 percent of the term or more, you earn all federal financial aid for the term.

The responsibility to repay unearned aid is shared by the institution (University of St. Thomas) and the student. The institution's share is the lesser of unearned aid or unearned institutional charges. The institution's share must be repaid to the federal aid programs in the following order, before the student's share is considered:

  1. Federal Direct Unsubsidized Loan
  2. Federal Direct Subsidized Loan
  3. Federal Direct Graduate PLUS Loan
  4. Other Title IV (federal) assistance

If you are required to repay a portion of your loan through the student's share calculation, you will not be expected to return those funds immediately, but rather when repayment begins according to the terms and conditions of the promissory note. If a portion of your unearned Federal Loan funds must be returned to the federal aid program, you will then be responsible for repaying this money back to Business Office/Student Accounts at St. Thomas.  Official notification of the results of the calculation will be mailed to your home address.