Forms

Graduate students: Contact your department to obtain the appropriate forms.

Not seeing the form you need? Forms for current students can be found on OneStThomas.

New Graduates: Transcripts will reflect your degree award date approximately three weeks after the end of the term.

St. Thomas official transcripts can be ordered through Murphy Online or by submitting the Transcript Request Form in-person to the Office of Student Data and Registrar.

Students may order an electronic or paper transcript online. Only paper transcripts are available for in-office pickup using the request form.

  • Online orders (paper or electronic) will incur a third-party processing fee of $2.50 per transcript, which is paid directly to Parchment (the e‑transcipt vendor)
    • Students are responsible for any mailing charges for paper transcripts ordered online.
    • Students can select in-office pickup of paper transcripts ordered online. This option incurs the processing fee, but no mailing charges.
    • Likewise, e-transcript orders incur the processing fee but no mailing charges.

  • Paper transcripts ordered in-person using the Transcript Request Form are still provided free of charge.
    • St. Thomas will continue to pay any standard postage costs to mail a paper transcripts ordered in-person.
    • If expedited shipping is desired, a student can order a transcript in-person and take it to the campus post office to mail their transcript.

Official transcripts (if paper) are printed on security paper and bear the university seal. When official transcripts are provided directly to the student, they are sealed in a university envelope and the transcript is stamped "Issued directly to the student".

How to order an official transcript online:

  1. Log in to Murphy Online (current and former students)
  2. Select Student Services
  3. Select Student Records
  4. Select Request Printed/Official Transcript

All current and former students can request transcripts through Murphy Online. If you have forgotten you username and password, please contact the Tech Desk for assistance.

If you prefer not to go through Murphy Online, you can request an official transcript by visiting the Parchment St. Thomas Online Storefront.

Unofficial Transcripts: If you need an unofficial transcript, follow the steps above but select Academic Transcript from the Student Records menu.

Transcripts from the University of St. Thomas may be requested or released. Transcripts and documents issued to the University of St. Thomas for admission or credit transfer become the property of the University of St. Thomas and cannot be returned to the student or forwarded to other institutions.  Federal policy permits a student the right to view the documents in his or her academic records. However, the University does not provide (or allow the making of) copies of these documents.

Please note: The Office of Student Data and Registrar does not hold transcript requests for future activity (such as the posting of grades or awarding of degrees). Please submit your transcript request after your grades are posted or degree has been awarded. 

All current St. Thomas students should use the Murphy Online to print off enrollment verification letters.

  1. Log into Murphy Online
  2. Select Student Services
  3. Select Student Records
  4. Select National Student Clearinghouse
  5. To log on to the NSC site, you will need your name, birth date and social security number. 

          If your third party will not accept the NSC enrollment verification letter or if you need information that is not included in the NSC enrollment verification letter, you may submit an Enrollment Verification to the Office of Student Data & Registrar.

          For more information about these requests, please see our page on Enrollment Verification.

          Please note: Diplomas are mailed in an oversized envelope with cardboard and they typically do not fit into the standard-size mailbox.

          • There is a $20.00 fee for each replacement diploma requested. We accept cash or check (no credit cards).
          • Please make checks payable to the University of St. Thomas.
          • Diplomas are generated every 2-3 weeks.
          • You may pick up your diploma at our office, or we will mail it per your instructions. 

          Replacement Diploma Request

          Currently Enrolled Students:

          Log on to Murphy Online.

          • Choose the Student Services Menu
          • Choose the Personal Information Menu
          • Click on the Update Addresses and Phones
          Former Students:

          You may email, mail, fax or walk up with a signed letter requesting that your address be changed. Please include:

          • Your previous address and new address information, along with any changes to your telephone number(s)
          • Previous/prior name(s)
          • Date of birth
          • UST ID number and/or last 4 digits of Social Security Number (SSN)
          • Student's signature

          The Family Educational Rights and Privacy Act of 1974, as amended, prohibits postsecondary educational institutions from disclosing the education records of students to most third parties without the students' written consent.

          FERPA Resources:

          Student Order for Non-Disclosure of Directory Information

          Student Consent to Release Education Records

          For more information regarding FERPA, please visit the official government website.

          View more information about readmission.

          If you were previously enrolled at the University of St. Thomas and have taken one or more terms off, you should do the following:

          • Call Academic Counseling to set-up an appointment to discuss remaining coursework, academic requirements and to complete the forms listed below.
          • If the student has attended any other institution(s) during the period of time they were absent from St. Thomas, transcript(s) from each of the other institutions must be submitted for evaluation, as well as the Dean of Students form from the last institution attended, prior to formal re-admittance and registration.
          • Students will be directed to the Office of Student Data & Registrar with the updated forms, signed by an Academic Counselor and will update the information and then register the student if necessary.

          NOTE: Effective for the 2019-2020 academic year (beginning with fall 2019), all readmitted students will be charged banded tuition rates. More information regarding tuition and fees for the current and upcoming academic year are available on the Business Office website.

          Undergraduate College Information Questionnaire Form 

          Readmission Form

          Add/Drop Form

          Dean of Students Form

          Notice of Obligation

          One of the following forms of legal documents is needed before a change to legal name will be completed:
          • Social Security Card: The card must have the correct/current name (a copy of both the back and front of the card are required). The number on the card will need to match the number that we have on the system in order for this form of documentation to be accepted.
          • Marriage License: A copy with both the old/previous and new/changed name included in the documentation.
          • Divorce Papers: A copy with both the old/previous and new/changed name included in the documentation.
          • Court Ordered Documentation: A copy with both the old/previous and new/changed name included in the documentation.
          • Driver’s License that reflects name change; must be valid (non-expired); and Social Security Card with current name.
          The Office of Student Data & Registrar accepts name changes in the following ways:
          • You may send, email, fax or deliver a signed letter and the required documents.
          • You may submit a transcript request that is accompanied by the required documentation.
          • Name changes must have the student's:
            • Old name,
            • New name,
            • Required documents, and
            • Student's signature
            • Date of birth and UST ID number and/or last 4 digits of Social Security Number (SSN) should also be included

          NOTE: We do not change names when we receive a form or letter that indicates a name has changed without first having the required documents, as outlined above.

          To request a change to your preferred first name:

          Students may email the Office of Student Data and Registrar (using their St. Thomas email account), come in to the office, fax, or mail a request that their preferred first name be updated. Requests must include the requestor's St. Thomas ID and specify what changes should be made.

          Your preferred first name is distinct from your legal name and will be used for internal University of St. Thomas communications including: class rosters, residence life information, etc. 

          Please note: requesting a change to your preferred first name does not change your legal name at the University. Your legal name will still appear on official documents such as the official transcript, diploma, official St. Thomas letters, etc. To change your legal name please follow the instructions outlined above.

          Our Non-Degree registration page has more information and provides the registration dates.

          Undergraduate College Information Questionnaire Form

          Payment Disclosure Form

          Add/Drop Form

          Continuing Non-Degree Student

          Add/Drop Form

          Return completed forms to The Office of Student Data & Registrar.

          Visit the Parents on Campus Program page to access forms and additional information about the program.

          The completed signed forms can be mailed, faxed, emailed or delivered to Office of Student Data and Registrar.

          Withdraw as an Undergraduate Student?

          Withdraw as a Graduate Student?

          Forms specific to currently-enrolled students can be accessed using OneStThomas.

          Veterans of the Armed Services and their dependents complete this form to authorize the use of their VA education benefits for the academic year.

          2018-19 Veterans & Dependent Benefit Authorization Form

          2019-20 Veteran's & Dependent Benefit Authorization Form