Communication Basics

As a block ambassador, you have a primary role: to facilitate communication among neighbors.

Neighbors may want to share information about upcoming events, track suspicious activity, discuss a neighborhood issue or plan a get-together.

Here are a few ways to stay connected:

Neighbor Contact Sheets

Neighbor Contact Sheets are filled with detailed information and should be kept on file by the Block Ambassador and may be given to immediate neighbors (with permission!).

Ask neighbors to fill out a neighbor contact sheet with the following information:

  • Address
  • Names of adults
  • Names and ages of children
  • Phone number (home/work/mobile)
  • Email
  • Emergency contacts
  • Vehicle information (owner, year, make, model, color, and license number)
  • Medical/health problems of any resident
  • Medical training or skills of any resident
  • Occupation(s)
  • Other information or comments

Block Directory

Simpler versions of the Neighbor Contact Sheet may be published in a Block Directory. Block Directories can be simple and include only contact info from immediate neighbors, or could also include contact information for local law enforcement, government officials and neighborhood resources. Have fun – host a contest asking neighborhood kids to design the cover of the directory!

E-Communication

Set-up a Google Group email list, private Facebook group or NextDoor group, or forum on E-Democracy to connect with your neighbors!

Why Communication Is Vital

Knowing your neighbors and the annual events in your neighborhood are two of the most important aspects of successful neighborhood pride, crime prevention and overall quality of life.

If residents know their neighbors’ families, habits, medical challenges and the vehicles they drive, they can more quickly and accurately identify suspicious activity and report it to local law enforcement. Also, in the event of an emergency, it provides neighbors with health and contact information.

Encourage neighbors to stop mail and newspaper delivery when they play to be away for any length of time. Inform a Block Ambassador and nearby neighbors, too, and tell them whether the house will be vacant or occupied by someone else.

Remember: You may only publish information from neighbors who have given you permission to do so.  Be sure people are comfortable with giving out information, and respect that only some of the information requested may not be given. It’s important that Block Ambassadors keep this information updated annually to include any changes and add new residents!