Changes in Registration

Adding Courses

Students can add courses to their schedules using the Murphy Online registration system until the published deadline to “add a class without instructor permission” (usually the fifth class day). After the published deadline, additional classes are added by submitting a Change in Registration (Add/Drop) form, which must be signed by the instructor, to the Office of Student Data & Registrar. This form is available at the Office of Student Data & Registrar or by clicking the add/drop link on the right side under related links.

Dropping Courses Without Notation (No Mark of “W” on Transcript)

Students must use the Murphy Online registration system or the Change in Registration form (see the related links section to the right) to withdraw from a course. The official date of withdrawal from a course is determined by the date the action is taken using the Murphy online system or the date the change in registration form is received by the Registrar’s office during regular office hours.

Courses that are dropped on or before the last date to drop a course without notation marked on the academic calendar will not appear on the student’s transcript. For fall and spring semesters, this is the 10th weekday of the semester for withdrawals made using the Change in Registration form, counting the first day of the semester as day one, or the 14th calendar day of the semester, counting all calendar days including weekend days from the first day of the semester as day one, for withdrawals made using the Murphy online registration system. Please consult the university’s academic calendar for the last day to drop a course without notation on record for January and Summer terms.

Dropping Courses With Mark of W on Transcript

Courses that are dropped between the last day to drop a course without notation on record and the last day to withdraw from a course without a grade of F or R (identified on the Academic Calendar and defined as the day on which 75% of the class days in the semester have expired) will receive a grade of W. A grade of W is an official grade and is posted on the permanent record. The grade does not affect the GPA, but financial aid awards could be adjusted if a student remains enrolled in fewer than 12 credits; students should consult the financial aid office. Classes dropped after this day will receive the grade of F.

Conditions Determining Tuition Refunds

Students are responsible for all tuition and fees incurred by registration in a course. Failing to attend or ceasing to attend a course does not constitute a withdrawal from the course. Only the official date of withdrawal determined by using the Murphy online registration system or by the Registrar’s reception of a Change in Registration form will determine whether a full refund, a partial refund, or no refund will be available based on the official date of withdrawal.

Full refund of tuition and fees is made for courses dropped up to the last day to drop a course without notation on record indicated in the academic calendar for each term. For fall and spring semesters, this is the 10th weekday of the semester for withdrawals made using the Change in Registration form, counting the first day of the semester as day one, or the 14th calendar day of the semester, counting all calendar days including weekend days from the first day of the semester as day one, for withdrawals made using the Murphy online registration system.

Tuition refunds (if any) for courses dropped after the last date to withdraw without notation during fall and spring semesters are determined by the standard refund calendar available from the university Business Office:

Date of Official Drop/Withdrawal

Tuition Refund

Fees Refund

Through the 14th calendar day of the term

100%

100%

 The 15th - 21st  calendar day of the term

80%

0%

The 22nd -  28th calendar day of the term

60%

0%

The 29th -  35th calendar day of the term

40%

0%

The 36th -  42nd calendar day of the term

20%

0%

The 43rd calendar day of the term and beyond

0%

0%

Students should consult their financial aid advisor to determine the consequences of dropping a course on their financial aid award. In some cases, the actual refund, if any, will depend upon such consequences as determined by the financial aid office.

Students should consult the Business Office for the refund schedule for January and Summer terms.

Veterans Benefits 

Beginning on August 1, 2019, educational institutions must have a policy in place allowing GI Bill and VR&E beneficiaries (Chapter 33 and Chapter 31 beneficiaries) to attend a course of education or training for up to 90 days from the date the beneficiary provides a certificate of eligibility, or valid VAF 28-1905. This allows a student to attend the course until VA provides payment to the institution.  The educational institution must also have a policy to not impose a penalty, or require the beneficiary to borrow additional funds to cover tuition and fees due to late payments from VA. Section 103 requires a State Approving Agency (SAA), or the Department of Veterans Affairs (VA) when acting in the role of the SAA, to disapprove certain courses of education. VA can grant a waiver to these requirements.

Education and VR&E Services are developing a timeline to implement additional provisions regarding student participation in courses pending receipt of educational or training assistance from VA, which are contained in sections 103 and 104 of Public Law 115-407.

Section 104 adds a new clause that requires VA to provide information on whether an institution requires chapter 31 or chapter 33 beneficiaries to take additional measures to stay enrolled in a course pending receipt of educational or training assistance under a law administered by VA. Education Service and VR&E Service are developing a way forward on how to capture and present this information for beneficiaries to use and will provide periodic updates to you and your school’s leadership.

We will ensure you and your schools are provided regular updates and information on these provisions. After reviewing all that information, if you have questions or need assistance, please contact the Education Liaison Representative of jurisdiction or the School Certifying Official hotline.