Policies by Number and Category

To open or close a series below, click on an arrow or heading. When you click on a policy title, in most cases the policy will open as a PDF in a new tab. In some cases you will instead be directed to the policy owner's website, where you may need to click on additional links to open the relevant policy.

Please note that some policies in the repository are not publicly accessible. Current St. Thomas students, faculty and staff members should access the policy repository through OneStThomas to ensure access to all policies that apply to you.

Authorized Approver: University President
Applicable to: Faculty, staff, students, contractors, volunteers, licensees, visitors

These are not the only policies that apply to faculty, staff, students, contractors and volunteers. Contractors, volunteers, licensees and visitors are covered by some but not all institutional policies. See Policies by Applicability for a complete list of policies that apply to each group.

101 Policy Management Policy

102 Equal Opportunity Statement and Notice of Nondiscrimination

103 Campus Security Policies

104 Consenting Relationships Policy ‌

105 Hate Crimes and Bias-Motivated Incidents Policy

106 Record Retention and Management

107 Reporting Suspected Child Abuse Policy

108 Responsible Use of Computing Resources Policy

109 Sexual Misconduct Policy

110 Student Records Privacy Policy (FERPA)

111 Tobacco-Free and Smoke-Free Campus Policy

112 Weapons Policy

113 Whistleblower and Non-Retaliation Policy 

114 Data Security Classification Policy

115 Intellectual Property Policy

116 Political Activity Policy

117 Gift Acceptance Policy

118 Naming Policy

Authorized Approver: University President
Applicable to: Faculty, staff and students

These are not the only policies that apply to faculty, staff and students. See Policies by Applicability for a complete list of policies that apply to each group.

200 Faculty Qualifications Policy

Authorized Approver: University President
Applicable to: Faculty and administrators

Administrators are a subset of staff. These are not the only policies that apply to faculty and administrators. See Policies by Applicability for a complete list of policies that apply to each group.

300 Faculty Handbook

Authorized Approver: University President
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pplicable to: Faculty and staff

These are not the only policies that apply to faculty and staff. See Policies by Applicability for a complete list of policies that apply to each group.

401 ‌Employee Handbook (applicable to faculty only to the extent not superseded by the Faculty Handbook)

402 Background Screening Policy

403 Code of Professional Conduct

404 Conflict of Interest Policy

405 Equal Employment Opportunity Policy

406 Off-Campus Travel with Students

407 Total Compensation Policy

408 Reserved‌

409 Faculty Family and Medical Leave Benefits (applicable to faculty only)

410 Reserved

411 Reserved

412 Employment of Foreign Nationals Policy

413 Hours of Work Policy

414 Workplace Conduct Policy

415 Bereavement Leave Policy

416 Family Emergency Leave Policy

417 Family Medical Leave Act (FMLA) Policy

418 Holidays Policy

419 Jury Duty Policy

420 Military Leave Policy

421 Parental Leave Policy

422 Religious Observances Leave Policy

423 School Conference and Activities Leave Policy

424 Sick and Safe Time Leave Policy

425 Voting Leave Policy

Authorized Approver: President's Cabinet member with the most direct responsibility for the unit establishing the policy
Applicable to: 
Students

These are not the only policies that apply to students. See Policies by Applicability for a complete list of policies that apply to this group.

‌601 Student Policies

602 Student Policy Regarding Expression, Demonstrations, Speakers and Sponsorship

603 Academic Policies, Graduate

604 Academic Policies, Undergraduate (contained in Undergraduate Catalog)

605 Student Clubs and Organizations Handbook

606 Military Withdrawal Policy

Authorized Approver: Chief Human Resources Officer
Applicable to:
Student workers

These are not the only policies that apply to student workers. See Policies by Applicability for a complete list of policies that apply to this group.

701 Student Employee Handbook

Authorized Approver: President's Cabinet member with the most direct responsibility for the unit establishing the policy
Applicable to: 
Varies; check policy to determine if it applies to you

Unit policies are not required to be included in the University Policy Repository. The unit policies below have been included at the request of the policy owner. Please be aware that not all unit policies are linked below. Unit policies are required to be published and readily accessible to any person who is covered by the unit policy. Please check unit websites for more information.

Academic Affairs Policies

800-AA-1 Sponsored Research and Sponsored Programs Policies

800-AA-2 Institutional Review Board Policies

800-AA-3 Library Policies

800-AA-4 Study Abroad Student Policies

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Business Affairs Policies

800-BA-1 Business Office Policies for Faculty and Staff

800-BA-2 Facilities Event Licensing & Sponsorship Policy

800-BA-3 Facilities Licensing Policy for Non-Event Use

800-BA-4 Capital Asset Policy

800-BA-5 Purchasing and Payables Policy

800-BA-6 Student Supervisor Handbook

800-BA-7 Parking Policies

800-BA-8 Motor Vehicle Policies

800-BA-9 Student Transportation Policy

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Enrollment Management Policies

800-EM-1 Financial Aid Policies, Graduate

800-EM-2 Financial Aid Policies, Undergraduate

800-EM-3 Social Security Number Policy

800-EM-4 Deceased Student Records Policy

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Information Technology Services Policies

800-IT-1 Mass Email Policy

800-IT-2 Remote Access Policy 

800-IT-3 Workstation Administrator Access Policy

800-IT-4 Online Privacy Policy

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Marketing, Insights and Communication Policies

800-MIC-1 Digital Display Boards Policies

800-MIC-2 External Link Policy

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Office for Mission Policies

800-OM-1 VISION Program Policies

800-OM-2 Center for the Common Good Risk Management Policies

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Student Affairs Policies

800-SA-1 Residence Life Handbook

800-SA-2 ‌Reserved

800-SA-3 Anderson Student Center Policies

800-SA-4 Consenting Relationships Policy for Student Affairs Graduate Student Assistants