Policies by Number and Category
To open or close a series below, click on an arrow or heading. When you click on a policy title, in most cases the policy will open as a PDF in a new tab. In some cases you will instead be directed to the policy owner's website, where you may need to click on additional links to open the relevant policy.
Please note that some policies in the repository are not publicly accessible. Current St. Thomas students, faculty and staff members should access the policy repository through OneStThomas to ensure access to all policies that apply to you.
Authorized Approver: University President
Applicable to: Faculty, staff, students, contractors, volunteers, licensees, visitors
These are not the only policies that apply to faculty, staff, students, contractors and volunteers. Contractors, volunteers, licensees and visitors are covered by some but not all institutional policies. See Policies by Applicability for a complete list of policies that apply to each group.
102 Equal Opportunity Statement and Notice of Nondiscrimination
104 Consenting Relationships Policy
105 Nondiscrimination and Anti-Harassment Policy
106 Record Retention and Management
107 Reporting Suspected Child Abuse Policy
108 Responsible Use of Computing Resources Policy
109 Sexual Misconduct Policy
110 Student Records Privacy Policy (FERPA)
111 Tobacco-Free and Smoke-Free Campus Policy
112 Weapons Policy
113 Whistleblower and Non-Retaliation Policy
114 Data Security Classification Policy
115 Intellectual Property Policy
118 Naming Policy
119 Travel Policy
120 Written Information Security Program
Authorized Approver: University President
Applicable to: Faculty, staff and students
These are not the only policies that apply to faculty, staff and students. See Policies by Applicability for a complete list of policies that apply to each group.
200 Faculty Qualifications Policy
201 Undergraduate Student Academic Integrity Policy
202Graduate-Undergraduate Cross-listed Course Policy
203 Undergraduate Course Attendance and Coursework Completion Policy
204 Misconduct in Research and Scholarship Policy
205 Admission Requirements and Limitations for Non-Degree-Seeking Graduate Students
206 Admission Requirements for Degree-Seeking Graduate Students
207 Undergraduate Course, Term and Institutional Withdrawal Policy
208 Dougherty Family College Term and Institutional Withdrawal Policy
209 State-Specific Professional Licensure Disclosure Policy
Authorized Approver: University President
Applicable to: Faculty and administrators
Administrators are a subset of staff. These are not the only policies that apply to faculty and administrators. See Policies by Applicability for a complete list of policies that apply to each group.
300 Faculty Handbook
Authorized Approver: University President
Applicable to: Faculty and staff
These are not the only policies that apply to faculty and staff. See Policies by Applicability for a complete list of policies that apply to each group.
401 Employee Handbook (applicable to faculty only to the extent not superseded by the Faculty Handbook)
403 Code of Professional Conduct
404 Conflict of Interest Policy
405 Equal Employment Opportunity Policy
406 Reserved
408 COVID-19 Compensation and Benefits Cost Mitigation Policy
409 Faculty Family and Medical Leave Benefits (applicable to faculty only)
410 Reserved
411 Reserved
412 Employment of Foreign Nationals Policy
416 Family Emergency Leave Policy
417 Family Medical Leave Act (FMLA) Policy
418 Holidays Policy
419 Jury Duty Policy
422 Religious Observances Leave Policy
423 School Conference and Activities Leave Policy
Authorized Approver: University President
Applicable to:Staff employees
These are not the only policies that apply to staff. See Policies by Applicability for a complete list of policies that apply to this group.
501 Corrective Action Policy for Staff Employees
502 Performance Assessment and Management Policy
503 Staff Recruitment and Selection Policy
504 Staff Serving as Adjunct Faculty Policy
505 Termination of Employment Policy for Staff Employees
506 Staff Participating in Off-campus Activities Policy (Vision and Study Abroad Programs)
507 Hourly Employees Purchased Leave Time Program (HEPLT) Policy
508 Paid Leave Time (PLT) for Non-Exempt (Hourly) Staff Policy
Authorized Approver: President's Cabinet member with the most direct responsibility for the unit establishing the policy
Applicable to: Students
These are not the only policies that apply to students. See Policies by Applicability for a complete list of policies that apply to this group.
600 Student Policies
601 Student Conduct Code and Non-Academic Conduct Procedures
602 Student Policy Regarding Expression, Demonstrations, Speakers and Sponsorship
603 Academic Policies, Graduate
604 Academic Policies, Undergraduate (contained in Undergraduate Catalog)
605 Student Clubs and Organizations Handbook
606 Military Withdrawal Policy
607 Student Leave of Absence Policy
608 Student Residency Requirement
609 Hazing Policy
611 Refund Policy for Graduate Students
Authorized Approver: Chief Human Resources Officer
Applicable to: Student workers
These are not the only policies that apply to student workers. See Policies by Applicability for a complete list of policies that apply to this group.
Authorized Approver: President's Cabinet member with the most direct responsibility for the unit establishing the policy
Applicable to: Varies; check policy to determine if it applies to you
Unit policies are not required to be included in the University Policy Repository. The unit policies below have been included at the request of the policy owner. Please be aware that not all unit policies are linked below. Unit policies are required to be published and readily accessible to any person who is covered by the unit policy. Please check unit websites for more information.
Academic Affairs Policies
800-AA-1 Sponsored Research and Sponsored Programs Policies
800-AA-2 Institutional Review Board Policies
800-AA-3 Library Policies
800-AA-4 Study Abroad Student Policies
800-AA-5 Administrative Policies Governing Faculty and Academic Administrator Positions
800-AA-6 Outside Employment and Consulting Policy for Regular Faculty
800-AA-7 Student Location Policy
800-AA-8 International Flag Policy
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Business Affairs Policies
800-BA-1 Business Office Policies for Faculty and Staff
800-BA-2 Facilities Event Licensing & Sponsorship Policy
800-BA-3 Facilities Licensing Policy for Non-Event Use
800-BA-4 Capital Asset Policy
800-BA-5 Purchasing and Payables Policy
800-BA-6 Student Supervisor Handbook
800-BA-7 Parking Policies
800-BA-8 Motor Vehicle Policies
800-BA-9 Student Transportation Policy
800-BA-10 Dining Services Anaphylaxis Management Policy
800-BA-11 Payment Card Processing Policy at the University of St. Thomas
800-BA-12 Missing Student Policy
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College of Arts and Sciences
800-CAS-1 Art Collection Policy for the University Collection
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Enrollment Management Policies
800-EM-1 Financial Aid Policies, Graduate
800-EM-2 Financial Aid Policies, Undergraduate
800-EM-3 Social Security Number Policy
800-EM-4 Deceased Student Records Policy
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Information Technology Services Policies
800-IT-1 Mass Email Policy
800-IT-2 Remote Access Policy
800-IT-3 Workstation Administrator Access Policy
800-IT-4 Online Privacy Policy
800-IT-5 IT Change Management Policy
800-IT-6 Data Security Policy Compendium
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Marketing, Insights and Communication Policies
800-MIC-1 Digital Display Boards Policies
800-MIC-2 External Link Policy
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Office for Mission Policies
800-OM-1 VISION Program Policies
800-OM-2 Center for the Common Good Risk Management Policies
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Student Affairs Policies
800-SA-1 Residence Life Handbook
800-SA-2 Reserved
800-SA-3 Anderson Student Center Policies and Procedures Manual
800-SA-4 Consenting Relationships Policy for Student Affairs Graduate Student Assistants
800-SA-5 Curricular Practical Training Policy