University-Sponsored Travel
University-sponsored travel is any travel that occurs as part of an individual’s role and/or responsibilities at St. Thomas or is paid for with university resources. This includes travel to conferences, band/choir trips, independent studies, and off-campus site visits.
Day excursions, including field trips, do not qualify as overnight travel. Consult your department policies if you are considering travel that is not overnight.
Additional Travel Information
Visit OneStThomas for more in-depth policy and process information related to university-sponsored travel.
Travel Registration
To ensure travelers’ health and safety and to manage the liability of the university, you are required to register your travel.
Students traveling on university business have an additional form to complete. Login to OneStThomas to learn about the process and complete the form.
Domestic Travel
Domestic travel occurs within the United States and the District of Columbia.
International Travel
International travel is not domestic and includes travel to U.S. territories and U.S. sovereign areas such as military bases outside of the 50 states or District of Columbia. International travel must be registered.
Travel Safety and Health Requirements
Risk Assessment
St. Thomas uses U.S. Department of State Travel Advisories and Centers for Disease Control and Prevention (CDC) Health Notices as guidelines in determining whether its students or employees may travel abroad.
The Travel Risk Advisory Committee (TRAC) is responsible for reviewing individual and group applications to travel to countries with high risk.
Global Learning & Strategy serves as the liaison with departments sponsoring off-campus travel regarding health and safety policies.
Travel Health Clinic
Are you planning to travel abroad? Visit the CDC’s Traveler’s Health site to determine if you need a travel clinic appointment.
Minimize potential health risks by scheduling a Travel Health Clinic appointment at the Center for Well-being to get health information, medication, and immunizations personalized to your destination.
International Travel Insurance
CISI travel insurance is required for all students and any employees traveling abroad with students. Employees traveling alone or with other employees may opt into CISI travel insurance. Students and employees traveling with students or those who would like to voluntarily add CISI insurance complete this form to opt into insurance.
If people who are otherwise unaffiliated with St. Thomas are traveling with your group, the insurance requirement is the same as for employees.
Travel Registration
Travelers should log-in and complete the Travel Registration survey. Students will be required to complete an additional waiver form.
Risk Assessment
Risk Assessment
St. Thomas uses U.S. Department of State Travel Advisories and Centers for Disease Control and Prevention (CDC) Health Notices as guidelines in determining whether its students or employees may travel abroad.
The Travel Risk Advisory Committee (TRAC) is responsible for reviewing individual and group applications to travel to countries with high risk.
Global Learning & Strategy serves as the liaison with departments sponsoring off-campus travel regarding health and safety policies.
Travel Health Clinic
Travel Health Clinic
Are you planning to travel abroad? Visit the CDC’s Traveler’s Health site to determine if you need a travel clinic appointment.
Minimize potential health risks by scheduling a Travel Health Clinic appointment at the Center for Well-being to get health information, medication, and immunizations personalized to your destination.
International Insurance
International Travel Insurance
CISI travel insurance is required for all students and any employees traveling abroad with students. Employees traveling alone or with other employees may opt into CISI travel insurance. Students and employees traveling with students or those who would like to voluntarily add CISI insurance complete this form to opt into insurance.
If people who are otherwise unaffiliated with St. Thomas are traveling with your group, the insurance requirement is the same as for employees.
Travel Registration
Travel Registration
Travelers should log-in and complete the Travel Registration survey. Students will be required to complete an additional waiver form.
Motor Vehicle Policy
The Student Transportation policy includes procedures that encourage responsible and safe motor vehicle behavior for drivers who are transporting our students.
Transportation Services
Visit Parking and Transportation Services for information about charter bus rentals, driving St. Thomas vehicles for events and clubs, and to download driver authorization forms.
Travel Purchases and Expenses
The Purchasing and Payables team strives to obtain the best possible value for St. Thomas in all purchasing decisions, while ensuring compliance with applicable laws and regulations, and mitigating university risk.
Learn more about making travel arrangements on OneStThomas.
Contact Information
International Travel
Tim Lewis, Ph.D.
Associate Vice Provost, Global Learning & Strategy
lewi0118@stthomas.edu
(651) 962-674
Sam Boyd
Operations Manager, Global Learning & Strategy
boyd6320@stthomas.edu
(651) 962-6740
Sarah Huesing
Director, Office of Study Abroad
sehuesing@stthomas.edu
(651) 962-6484
Office of Study Abroad
osaprograms@stthomas.edu
(651) 962-6450
Purchasing and Payables
Jeanine Riley
Manager, Purchasing
jeanine.riley@stthomas.edu
(651) 962-6385
Dawn Christenson
Manager, Accounts Payable
dawn.christenson@stthomas.edu
(651) 962-6382
James Johnson
Accounting Clerk II
jwjohnson1@stthomas.edu
(651) 962-6378
Susan Kittams
Wells One Administrator
Susan.Kittams@stthomas.edu