DSW Application FAQ's

Below are a few of the most frequently asked questions related to the online DSW application process.  Additional questions?  Contact us»

Do I need to complete the DSW online application in one session?

No, you will be asked to create a user name and password that will enable you to log in and out of the application. You may edit the application and re-upload your resumé, personal statement, and writing sample as often as you need to until you “submit” the application.

Once you have submitted your application, you can log back into the DSW online application at any time (using the user name and password you established to create the application) and check the HOME section of your application, which contains a checklist of completed Application Requirements.  Once all materials have been received, this "Next Steps" page will indicate that your application is COMPLETE.

Once you submit your application, it is locked.  If you need to make a change to any part of your application after submission (such as changing the name/contact information of a reference), you will need to contact the Graduate Admissions Office at gradadmissions@stthomas.edu.

Is it possible to change a reference on my application?

If you need to change one of your references/recommenders and you have not yet submitted the application, you can log back into your application and in the RECOMMENDATION section you can "Delete Above Recommendation," then provide a new recommender's name and contact email and "Save & Send Email to Recommender."

If you need to change one of your references/recommenders and you have already submitted your application, you will need to email the University of St. Thomas graduate admissions office at gradadmissions@stthomas.edu and identify yourself as a DSW applicant with your full name. State the new reference's name and contact email and which reference should be removed from the original list.  Please ask for a confirmation that the recommendation information has been changed and that the new recommender has been sent the necessary email link.

How do I remind a reference to complete the process?

If you have not yet submitted your application, you can log back into the DSW online application, go to the RECOMMENDATION section, and click the box labeled "Resend Email to Recommender" for the recommender(s) you wish to remind.

Once you have submitted your application, you can log back into the DSW online application at any time (using the user name and password you established to create the application) and check the HOME section of your application, which contains a checklist of completed Application Requirements. As each letter of recommendation is received, the name will be checked off the list.  If your recommender has not completed the process, it is up to you to check back in with your reference to remind him/her to complete the recommendation by the Janualy 15 application deadline.  If your recommender cannot find the email request, please contact the graduate admissions office at gradadmissions@stthomas.edu with the recommender's name and email and request that the recommendation form be re-sent. 

How will I know if my application materials have been received?

You will upload your resumé or CV, personal statement and writing sample directly into the online application.

You will be sent an auto-generated email as each transcript and letter of recommendation is received and entered into your application file. Please note, it may take one or two business days after the receipt of an item before it is reflected in your application file.

Once you have submitted your application, you can log back into the DSW online application at any time (using the user name and password you established to create the application) and check the "HOME" page Application Requirements checklist. This provides another way to see which transcripts and letters of recommendation have been received. Again, it may take one or two business days after the receipt of an item before it is reflected in this list. Once all materials have been received, the "Next Steps" will indicate that your application is COMPLETE.

I have submitted my online application and one of the documents that I uploaded into the application is not "checked off" as having been received. What do I do?

First, keep in mind that it takes 1-2 business days before the information you submitted in your application is verified and updated in your application file.

After you have submitted your application, you can log back into the DSW online application (using the user name and password you established to create the application) and check the "HOME" page Application Requirements checklist. One to two business days after you submit your application, the following items should be "checked-off" the Application Requirements:

  • Completed Online Application
  • Application Fee
  • I Personal Statement
  • II Writing Sample
  • Resume

If any of these items are not "checked off," you should send the relevant information in an email (you can attach the missing document as appropriate) to the graduate admissions office, gradadmissions@stthomas.edu, copying the DSW program, DSW@stthomas.edu. In the subject line, state, "Missing item for DSW applicant, ___" (insert your name).

I have reason to believe that a transcript should have been received and entered into my application file, but it is still missing from my Application Requirements checklist. What do I do?

First, keep in mind that it takes 1-2 business days after the receipt of an item before it is entered into your application file.

If you have reason to believe that a transcript should have been received and entered into your application file, you should send the relevant information in an email to the graduate admissions office, gradadmissions@stthomas.edu, copying the DSW program: DSW@stthomas.edu. In the subject line, state, "Missing item for DSW applicant, ___" (insert your name)

In the email, please address the following:
1. Was the transcript sent by U.S. mail or electronically?
2. Did you get a confirmation? (if yes, please forward the confirmation email)
3. When was it sent?
4. Confirm that it was sent to the correct address/e-mail:*

University of St. Thomas
Graduate Records - Admissions
1000 LaSalle Ave., Box 5
Minneapolis, MN 55403-2005

Email: gradadmissions@stthomas.edu

*Please note: Several graduate-level applicants have mistakenly sent their transcripts to "University of St. Thomas, Graduate Admission" in Houston, TX.  Please confirm that you have sent your transcripts to the University of St. Thomas in Minnesota!

Will my application be reviewed if it’s not complete by the January 15 priority application deadline?

All applications that are “COMPLETE” at the end of the day (midnight) on January 15* will be reviewed in the first round by our faculty admissions committee. Applications completed after January 15 will be reviewed on a space available basis after all priority applications have been reviewed.


* Letters of recommendation and transcripts that have been received by the University of St. Thomas Graduate Admissions Office, but not yet entered into your application file, will be considered received by the priority application deadline.

I have previously completed an application to the St. Kate's - St. Thomas DSW program and plan to re-apply. What is this process? Is it possible to re-use materials that were submitted in an earlier application cycle?

The pool of candidates changes every year and we welcome your reconsideration.  If you plan to reapply, all official transcripts can be maintained and moved into a new application cycle and your application fee will be waived.  If you applied the previous year, you will receive an email with an application fee waiver code.  If you applied in an earlier cycle, please contact the DSW program to request the current year's application fee waiver code.

To ensure your application is as strong as possible, all other application materials (including your personal statement, writing sample, resume/CV, and your letters of recommendation) should be updated and submitted in accordance with the current year's application instructions.