2019 Summer Housing Information

Summer Housing is available for enrolled St. Thomas students from the end May until the first week of August.  The application for summer housing can be found in Murphy Online in the Student Housing System starting Monday, March 11 Priority is given to students who are taking classes, working on campus, or engaged in summer research on campus.   

Some items to note about summer housing moves and transition.

  • Students living on campus in spring of 2018 will need to be able to move the enitre time period of Thursday, May 30 through Thursday, June 6.  Students unable to move during the entire week period will need to move out of their spring housing and can move back in when they return and the room is ready.
  • Students not living on campus for Fall of 2019will be required to move out of summer housing on Sunday, August 4.  All other students will move to their fall rooms between August 5 and 11 and must be available all the days for a potential move. Please note these are prior to the completion of courses for the 2nd summer session for academics. No exceptions can be made to this policy as we need to prepare for the students arriving in the fall semester.

To see the 2019 Summer Housing Agreement, please select this link.  This is what you will agree to when applying for summer housing.

 

The text version of the agreement is below:

 

 

Summer Housing Agreement

By submitting a summer housing application online through the Student Housing System, you are agreeing to all terms outlined below including the move-in and move-out date and the billing of housing to your St. Thomas Student Account.  Additionally, you are subject to any policies outlined in the Resident Student Handbook found online at: https://www.stthomas.edu/residencelife/general/handbook/

Any research grants to pay for housing fees are administered by the Undergraduate Research Opportunities Program or your individual department and should be applied by those departments to your student bill. Any questions about these grants should be directed back to the appropriate department. 

Important Dates for Summer Housing

Sunday, April 28 Application Due, must be submitted online through the Student Housing System

Friday, May 3 Assignment Emails Sent to your St. Thomas Email address with room and roommate Info

Thursday, May 30 – Thursday, June 6 Move to Summer Rooms – all on-campus students must be available to move for the entire week once they are notified their summer room is ready, no exceptions can be made

Sunday, August 4 Off-Campus move out date, students not living on campus in the fall must move out

Monday, August 5- Sunday, August11 – Students living on-campus in the fall move to their fall room.

students must be available the entire week to move into their fall room. No Exceptions can be made

 

Summer Move-in Dates

There will be an entire week designated to move for the summer (see below). The date you can move is determined by Residence Life after the space is cleaned and available and is not easily predictable.  Students may not request a particular date over another, and students selecting summer housing must be available for all days within the move-in week with no exceptions.

  • Thursday, May 30 – Thursday, June 6 – All residents move into their summer rooms within 48 hours of notification that their room is cleaned and ready.

There is a $250 charge if you presently live on campus and are assigned a move date and do not move from your spring space to your summer space on that date.  If you are unsure you can move on any dates listed above, you may choose to move your items out of your spring space before moving into summer housing.  There will be no charge to residents if they are asked to move outside of these dates and are unavailable at that time.

If you currently reside in Flynn Hall, there is no guarantee that you will be staying in your current space.  Housing is used in Flynn Suites from LL through 4th floor and Apartments on floors 4-7.  Your request for an apartment or suite for summer housing may impact if you may stay in your spring/fall space for the summer  We will need to consolidate the spaces used for summer school residents in order to also accommodate other housing needs over the summer. 

 

Priority for Housing

Students completing a summer housing application by the April 28 priority deadline and are doing summer research, taking a class, or working on campus will be considered on a first-come-first-serve basis for summer housing.  If space is available, and upon approval from the Department of Residence Life, we will provide housing to students not taking a class or working on campus, and a continuing student for fall semester 2019.

 

Billing

Your account will be billed on May 17 for the entire summer session if you indicate needing housing for the entire summer.  If you move in after that date, you will be billed within 2 business days of signing up for housing.  If you decide to leave summer housing earlier than you intended you must notify the Department of Residence Life in advance of your move out date or you will be charged for the entire summer session.  Date of move-in and move-out are based on the day you pick up your check-in packet and when you turn in your key for the room and sign off the damage form at the end of the summer.  If you move out, you cannot use the room as storage space. 

Rates and Total Cost for Summer Housing

Flynn Hall Suites $950

Flynn Hall Apartment $1,900

If students move in after June 2 or move out prior to August 1, the cost for the summer will be pro-rated based on the day you check-in or check-out of the summer room. No pro-rating of summer housing costs will be done for moves outside of the listed dates.

 

Move Out (End of Summer Housing)

Ÿ   Summer residents who will not be living on campus fall semester must move out by Sunday, August 4, 2019.

Ÿ   If you have a room for fall semester you must move directly into your fall room within 48 hours of notification of your fall room being cleaned and ready. 

Ÿ   You must be available to move the ENTIRE time between August 5 and 11.  If you are unable to commit to the entire set of dates to move, you will need to make other arrangements to move out of the space to an off-campus location prior to August 5 and can move into your fall room at a later time.

Ÿ   The exact date between August 5 and 11 to move will be unknown until up to 4:00 p.m. on any given day that week.  Dates can vary based on your fall assignment, cleaning priorities, and conferences on campus.

Ÿ   You must make a check-out/check-in appointment with your summer Apartment Coordinator (AC) 24 hours in advance of the time you plan to move.  You will turn in your old key, receive your new key and the AC will complete Condition Report Form (CRF) for your old and new rooms.

Ÿ   Failure to move within 48 hours of notification will result in a $250 charge.

 

Room & Roommate Assignments

All summer assignments will be available on the online housing system on May 3, 2019 by 4:30 p.m.  This listing will include the names of your assigned roommates, email addresses and contact phone numbers, so you may contact them.  The Department of Residence Life reserves the right to make roommate and assignment changes, and will make every attempt to notify students of roommate changes, but cannot guarantee notification or timing of roommate changes after the initial assignment letter.

Summer housing Research Grants

Students looking for a summer housing research grant must apply for that grant separately through the Undergraduate Research Opportunities Program and their website here: https://www.stthomas.edu/urop/programs/summergrants/summerhousinggrants/.  The deadline to apply for this grant is Friday, April 19 at 4:30 p.m.  Residence Life does not administer the grants, and a credit for the grant amount is issued to a student bill from the UROP Office after summer housing is billed.  The grant does not cover all costs associated with summer housing.