Borrowing Library Materials
University of St. Thomas students, faculty, and staff are the primary clientele of the St. Thomas Libraries. Other users (CLIC-affiliated users, MTLA consortium affiliates, ESL students, Friends of the Library) also have certain borrowing privileges. The St. Thomas Libraries are open to the public and all visitors may use reference materials and services, most electronic databases, journals, videos/DVDs, and other resources on site.
Undergraduate: Book and Music Score Loan Period: 6 Weeks | Maximum Items: Unlimited | Renewals: 2
Graduate: Book and Music Score Loan Period: 120 Days | Maximum Items: Unlimited | Renewals: 1
Media (DVD and VHS) Loan Period: 7 Days | Maximum Items: 3
Audio Recording Loan Period: 7 Days | Maximum Items: 3
Interlibrary Loan: Varies
Book and Music Score Loan Period: 120 Days | Maximum Items: Unlimited | Renewals: 1
Media (DVD and VHS) Loan Period: 7 Days | Maximum Items: 10
Audio Recording Loan Period: 7 Days | Maximum Items: 10
Interlibrary Loan: Varies
Access to Law Library books only. Book Loan Period: 4 Weeks | Maximum Items: 3
Access to Ireland Library books only. Book Loan Period: 6 Weeks | Maximum Items: Varies
You have 3 options to renew:
- Access your CLICsearch Account. Log in with your St. Thomas username and password.
- Call the Circulation Desk (651) 962-5494 and ask to have your books renewed.
- Bring your St. Thomas identification card to the Circulation Desk and a circulation attendant will renew your books for you.
CLICsearch will not renew an item if:
- The item has already been renewed the maximum number of times.
- There is a hold on the item by another patron.
- The item is on Course Reserves.
- The item was ordered through Interlibrary Loan.
St. Thomas and CLIC library materials can be returned to any of the St. Thomas Libraries.
- Outside OSF: north of the front door at the bottom of the steps
- Outside OSF: south side of the library
- Outside Keffer: front entrance
- Ireland: no book drop
Most library materials can be returned to exterior bookdrops. Exceptions are:
- Reserve items
- Video recordings (DVD & VHS)
- Audio recordings (CD & LP’s)
The cost of library items damaged in bookdrops will be charged to the patron.
Adding Proof of Mailing service (USPS's Certificate of Mailing or Certified Mail) is recommended as the receipt is evidence that you returned the item. The library may assess fines for items damaged in transit. Please package the books carefully and add insurance if you wish.
University of St. Thomas Libraries
Circulation Dept-Returns, Mail #5004
2115 Summit Ave.
St. Paul, MN 55105-1096
How much are overdue fines for library material?
Library patrons with overdue materials are sent three (3) notices via email. A fourth notice is sent to the patron’s home address or St. Thomas campus mailbox. If materials are not returned in a timely manner, fines are then charged to the patron’s Business Office account.
The library reserves the right to charge more than the standard replacement cost when necessary.
If an item is returned after it has been charged to the Business Office, the library may issue a credit to the patron’s account, excluding the $15 processing fee and nonrefundable fine.
If the lost item is found to be the library’s mistake, a full credit is issued.
|Library Material||Replacement & Overdue Charges|
|Books||$65.00 replacement charge|
|Course Reserves||$.25 per hour overdue fine|
|Videos||$250.00 replacement charge|
|Videos||$10.00 per day overdue fine|
|Other Equipment (headphones, etc.)||Case-by-case|
What if an item I checked-out was damaged or stolen?
This is handled on a case-by-case basis. If the item was stolen or damaged due to fire, flood, etc., please let us know about your situation. We are willing to work with you to resolve the issue. However, if the item was damaged due to user negligence it may need to be replaced or mended. These fees vary depending upon the damage.
Could I lose my borrowing privileges?
Yes, borrowing privileges may be blocked if there are substantial unpaid or unresolved charges on a library user’s record.
What if I was billed in error, or have further questions?
If you have been billed for an item that you believe you returned, please contact the Billing Coordinator at your home library:
O’Shaughnessy-Frey and Ireland Libraries: Emmanuel Takgbajouah, (651) 962-5403, firstname.lastname@example.org.
Keffer Library: Linnae Weinrich, (651) 962-4644, email@example.com
Law Library: Stefanie Hollmichel (651) 962-4947, firstname.lastname@example.org
When a member of the community removes or destroys library materials, it is a violation of a social contract, and it deprives others of the benefit of this commonly owned resource. Library collections, in part, are developed to preserve ideas for the future. Librarians take seriously their responsibility to collect, preserve, and circulate these important materials. The system is unique in society, and it works as long as the community respects and honors the basic principles of community owned and maintained resources.
Any St. Thomas Library user who steals, destroys, or defaces books, films, periodicals, microforms, computers, or other library property, including the removal of pages from books or periodicals, will be reported to Public Safety and the appropriate Dean of Students.
Sanctions for theft and vandalism of library property may include restitution, payment of processing fees, or monetary fines, and will be determined by the Director of Libraries.
Theft or vandalism of library property constitutes a violation of this policy and criminal and behavioral misconduct in accordance with the Student Code of Conduct.
Faculty and Staff members on the St. Paul campus can now opt to have books requested from CLICsearch or Interlibrary Loan delivered to their on-campus mailbox. To participate, fill out this form first, then select OSF as your pickup location when making requests.
Faculty can designate a proxy under the following conditions:
- Your designated proxy must be another member of the St. Thomas community.
- A Proxy Form must be completed and have your signature, the name of your proxy, and a photocopy of your ID and the ID of your proxy.
- The proxy completes transactions in your name.
- Checkout of library materials and other library transactions will be on your account and you will be responsible for any and all unreturned library materials.
- The proxy is in charge of keeping the form. If there is any reason you wish to withdraw this authorization, it is your responsibility to rescind the form.
Note: Student and staff patrons are not allowed to designate a proxy. Spouses, friends, or other proxy borrowers are not allowed to check out materials for someone else; only faculty have this privilege.
For faculty members who want to delegate the requesting of interlibrary loan items to research assistants or departmental support personnel, please fill out and submit this webform. For more information on this service, read our Proxy Account Policy (PDF).