Borrowing Library Materials

University of St. Thomas students, faculty, and staff are the primary clientele of the St. Thomas Libraries. Other users (CLIC-affiliated users, MTLA consortium affiliates, ESL students, Friends of the Library) also have certain borrowing privileges.  The St. Thomas Libraries are open to the public and all visitors may use reference materials and services, most electronic databases, journals, videos/DVDs, and other resources on site.

Borrowing Privileges

UST Book Loan Period: 56 days Maximum Items: Unlimited | Maximum Loan Period: 112 days

CLIC Book Loan Period: 56 days Maximum Items: 50 | Maximum Loan Period:  112 days

Media (DVD and VHS) Loan Period: 7 Days | Maximum Items: 3 | Maximum Loan Period: 14 days

Audio Recording Loan Period: 7 Days | Maximum Items: 3 | Maximum Loan Period:  14 days

Interlibrary Loan: Varies

* Due dates for loans may be shortened to place an item on Course Reserve.

UST Book Loan Period: 120 days Maximum Items: Unlimited | Maximum Loan Period: 240 days

CLIC Book Loan Period: 120 days | Maximum Items: 50 | Maximum Loan Period: 148 days

UST Media (DVD and VHS) Loan Period: 7 days | Maximum Items: 10 | Maximum Loan Period: 14 days

UST Audio Recording Loan Period: 7 days | Maximum Items: 10 | Maximum Loan Period: 14 days

CLIC Media Loan Period: 7 days | Maximum Loan Period: 14 days

Interlibrary Loan: Varies

* Due dates for loans may be shortened to place an item on Course Reserve.

Book and Music Score Loan Period: 4 Weeks Maximum Items: 6

Media (DVD and VHS) and Audio Recordings: In House Use Only

Alumni and Guest Services

* Due dates for loans may be shortened to place an item on Course Reserve.

Access to Law Library books only. Book Loan Period: 4 Weeks | Maximum Items: 3

* Due dates for loans may be shortened to place an item on Course Reserve.

Access to Ireland Library books only. Book Loan Period: 6 Weeks | Maximum Items: Varies

Other Policies and Services

You have 3 options to renew:

  1. Access your CLICsearch Account. Log in with your St. Thomas username and password.
  2. Call the Circulation Desk (651) 962-5494 and ask to have your books renewed.
  3. Bring your St. Thomas identification card to the Circulation Desk and a circulation attendant will renew your books for you.

CLICsearch will not renew an item if:

  • The item has already been out on loan for its maiximum loan period.
  • There is a hold on the item by another patron.
  • The item is on Course Reserves.
  • The item was ordered through Interlibrary Loan.

St. Thomas and CLIC library materials can be returned to any of the St. Thomas Libraries.

Bookdrop Locations

  • Outside OSF: north of the front door at the bottom of the steps
  • Outside OSF: south side of the library
  • Outside Keffer: front entrance
  • Ireland: no book drop

Most library materials can be returned to exterior bookdrops. Exceptions are:

  • Reserve items
  • Video recordings (DVD & VHS)
  • Audio recordings (CD & LP’s)

The cost of library items damaged in bookdrops will be charged to the patron.

By Mail

Adding Proof of Mailing service (USPS's Certificate of Mailing or Certified Mail) is recommended as the receipt is evidence that you returned the item. The library may assess fines for items damaged in transit.  Please package the books carefully and add insurance if you wish.

Mailing Address

University of St. Thomas Libraries
Circulation Dept-Returns, Mail #5004
2115 Summit Ave.
St. Paul, MN  55105-1096

How much are overdue fines for library material?

Library patrons with overdue materials are sent three (3) notices to the patron's St. Thomas email account.  If materials are not returned in a timely manner, fines are then charged to the patron’s Business Office account. Please note: The patron's home institution is responsible for charging the patron's business account for materials checked out at other CLIC institutions.

The library reserves the right to charge more than the standard replacement cost when necessary.

If an item is returned after it has been charged to the Business Office, the library may issue a credit to the patron’s account, excluding the $15 processing fee and nonrefundable fine.

If the lost item is found to be the library’s mistake, a full credit is issued.

Library MaterialReplacement & Overdue Charges
Books  $65.00 replacement charge
Course Reserves  $.25 per hour overdue fine
Interlibrary Loans  Case-by-case
Videos  $250.00 replacement charge
Videos  $10.00 per day overdue fine
Other Equipment (headphones, etc.)  Case-by-case

What if an item I checked-out was damaged or stolen?
This is handled on a case-by-case basis.  If the item was stolen or damaged due to fire, flood, etc.,  please let us know about your situation.  We are willing to work with you to resolve the issue.  However, if the item was damaged due to user negligence it may need to be replaced or mended.  These fees vary depending upon the damage.

Could I lose my borrowing privileges?
Yes, borrowing privileges may be blocked if there are substantial unpaid or unresolved charges on a library user’s record.

What if I was billed in error, or have further questions?
If you have been billed for an item that you believe you returned, please contact the Billing Coordinator at your home library:

O’Shaughnessy-Frey Library:  Emmanuel Takgbajouah, (651) 962-5403,
Ireland Library: Mason Mitchell, (651) 962-5456,
Keffer Library:  Bill Zych, (651) 962-4667,
Law Library:  Stefanie Hollmichel (651) 962-4947,


When a member of the community removes or destroys library materials, it is a violation of a social contract, and it deprives others of the benefit of this commonly owned resource. Library collections, in part, are developed to preserve ideas for the future. Librarians take seriously their responsibility to collect, preserve, and circulate these important materials. The system is unique in society, and it works as long as the community respects and honors the basic principles of community owned and maintained resources.


Any St. Thomas Library user who steals, destroys, or defaces books, films, periodicals, microforms, computers, or other library property, including the removal of pages from books or periodicals, will be reported to Public Safety and the appropriate Dean of Students.

Sanctions for theft and vandalism of library property may include restitution, payment of processing fees, or monetary fines, and will be determined by the Director of Libraries.

Theft or vandalism of library property constitutes a violation of this policy and criminal and behavioral misconduct in accordance with the Student Code of Conduct.

Faculty and Staff members on the St. Paul campus can now opt to have books requested from CLICsearch or Interlibrary Loan delivered to their on-campus mailbox. To participate, fill out this form first, then select OSF as your pickup location when making requests.