Logo for PaperCut Software to manage and track printing balances.St. Thomas uses the PaperCut print tracking system which emphasizes cost reduction and sustainability. 

In order to reduce paper usage, grayscale duplex printing (back to back) is the default on all campus print devices.

Current Departmental Printing Rates

Black & White Prints: $0.04 per page

Color Prints: $0.25 per page

Departmental Print Charges and Print Confirmation

Before a document is printed, a PaperCut dialogue window pops up on the computer. This will show a preview of the document details and cost of the print job. Users must confirm printing at this step. Faculty/Staff with multiple accounts will be able to select which department to charge in this pop-up window and when making copies on the multi-function printer (MFP). 

Student workers will be able to select their work department as the account be charged for work related printing in this dialogue window or when copying at the multi-functioning printer (MFP) touch screen menu. 

Managed vs. Purchased Printers

ITS manages the majority of printers on campus, however there are many that are purchased through a department. Learn about the differences below.

Managed Printers

All managed network printers are labeled with bright tags and a unique three- or four-digit number to simplify printer identification when reporting a problem to the Get Help. ITS asks that the identifier be given to the Tech Desk when reporting an issue with a printer.

Every faculty and staff member at St. Thomas who prints or makes a copy incurs a printing charge for their department. Printing charges cover toner, MFP maintenance, and the process of printing or copying the image on the paper. Rates are listed above.

Managed printers are monitored for toner automatically. TheTech Desk will receive a replacement cartridge when the toner is less than 10% for black and white only machines and at 25% for color capable multi-functional printers. Our staff will then replace the cartridge and return the used cartridge to our print vendor to be recycled. Devices may still give a “toner low” alert, which should be disregarded. If you notice print quality is affected contact the Tech Desk for a technician to troubleshoot.

Departments are responsible for providing paper, staples, toner collection units, etc. that are needed for print and copy jobs can be ordered through the Service Center’s SCOOP! program. SCOOP requires a separate account to place an order, which can be created on their website. If you do not see your printer listed, add the printer make and model number to the comments section of your order. You can also request various paper from plain white paper to color, letter head, large size or envelopes.

Repairs and Maintenance
St. Thomas does have an outside vendor, Marco Inc., to facilitate any or all hardware repairs to managed printers. Marco has an on campus presence and can best be reached for any necessary repairs by first contacting the Get Help.



Purchased Printers

Purchased printers are not monitored or managed by ITS. We will work with you as a partner in assisting your deparment in purchasing a printer for your needs. If your department wishes to purchase a printer, inquries may be sent to

There are no additional charges for printing or copying on purchased devices.

Order Toner & Supplies
Printer supplies for purchased printers and copiers must be ordered through a preferred vendor which are available by visiting the Purchasing Services website.

Repairs and Maintenance
If the device is still under the manufacturer's warranty, Marco will perform maintenance and repairs for Laserjet printers by HP, Sharp, and Konica Minolta (except Microfiche).

Out of warranty: Marco will still service HP, Sharp, and Konica Minolta Laserjets, but at a rate of $135/hr plus parts ($135 minimum). Billing begins at the time the Marco technician leaves his desk. You will be charged the hourly rate for an estimate.

There will be no maintenance or repair on deskjet or inkjet printers and the University generally regards these as disposable.

Any purchased printer that is not serviced by Marco, for one reason or another, will need to be arranged by the client/department with another vendor or the manufacturer. Please contact the Get Help with any questions.