Summer Computer Replacement

Overview

PC and Mac desktops and laptops were historically issued to Faculty and Staff members on a three year lease.  Beginning in 2015, the lease cycle on desktop computers was increased to four years.

We have the replacement process down to a science and interruptions will be minimal.  Please plan on a couple of hours of downtime while we set up your computer, install software, connect to printer(s), and test.  Grab a cup of coffee or feel free to hang out with our rollout team and see what we do!

When will I receive my new computer?

ITS starts the summer replacement cycle at the beginning of June and completes the process by the middle of August.  An email with the day and time of your install will be sent the week prior to your replacement.  

If the designated timeframe does not work to have your system replaced, please let us know immediately so we can reschedule.  Please keep in mind that ITS replaces approximately 1,500 computers each summer and our scheduling is tight and based on location.  We ask the community to help us by reducing changes to the schedule as much as possible.

What should I do to get ready for my new machine?

First and foremost, make sure that your data is backed up.  Your Department Technology Consultant can help you determine the best method for backing up your data. ITS offers several options for file storage. ITS always recommends that you have a system to regularly back your data up to central storage or a secondary device.  There is always potential for losing data saved only on your local machine from hardware or software failure.  It is important to back up your data, not only at computer replacement time, but as a regular practice. 

Please make sure laptop peripheral components (mouse, power supply, docking station) are on hand before the day of your computer replacement.

What happens to my software?

We will make every effort to preinstall the software titles currently assigned to your computer. If you have questions about your existing software titles, need information about potential upgrades or no longer need software you currently have please contact the Get Help.

Can ITS install software that I obtained on my own?

The short answer is, possibly.

All software titles used on St. Thomas computing systems must be licensed for use by faculty, staff and/or students. Often times, software and even shareware titles are licensed only for "home use"; meaning that they cannot be installed on a St. Thomas owned computer without violating the "end user license agreement".

However, if you have software that was not purchase through ITS, it may be possible to install it on your new PC after the licensing information is examined. If you do have non-standard software titles, please email ITSPurchase@stthomas.edu or contact your department technology consultant to see if it can be legally installed on your campus computer.

If you currently have a software application installed and neither you nor ITS has the licensing information, please contact ITSPurchase@stthomas.edu; we will work with you to purchase and, if necessary, upgrade the software.

What if I want a Keyboard, Mouse and Monitor for my Mac Laptop?

Mac laptops do not come with an external keyboard, mouse, or optical drive (CD/DVD). Obtaining an extra keyboard and mouse is as simple as sending an email to itspurchase@stthomas.edu. Please be sure to include your departmental index code along with the peripherals you would like to order.

How will my Microsoft Office experience change on my new computer?

Information about what's new in Office 2016 is available on the Microsoft website or the St. Thomas Office 365 page.

WHAT IF I NEED A CD/DVD DRIVE FOR MY NEW COMPUTER?

Drives can be checked out on the St. Paul or Minneapolis campus for short term needs by contacting the Tech Desk at techdesk@stthomas.edu or 651-962-6230.  For longer term needs, drives can be purchased by individuals or departments through ITSPurchase@stthomas.edu

Hardware specifications for 2016 replacement PCs

Desktop Faculty, Staff and Lab Laptop PC Tablet PC
HP EliteDesk 800 G2 Mini Desktop HP EliteBook 840 G3 HP Elite x2 1012 G1 Tablet PC
Windows 10 64bit Windows 10 64bit Windows 10 64bit
Intel Core i5-6600T 2.7G HP IDS UMA i5-6200U Intel® Core™ M5-6Y54 with Intel HD Graphics
Intel HD Graphics 4600 14.0 Inch Diagonal LED antiglare 1366 x 768 12.0" diagonal ultra-slitm LED-backlit Full HD (1920 x 1280) Touch Screen
8 GB RAM 8 GB RAM 8 GB RAM
512GB SATA 3D Solid State Hard Drive 256GB M.2 Solid State Hard Drive 256GB M.2 Solid State Hard Drive
  Integrated Webcam Integrated Webcam
    Travel Keyboard
    USB-C to VGA Adapter
    HP USB 3.0 to Gigabit LAN Adapter
22 inch LCD Monitor 22 inch LCD Monitor* 22 inch LCD Monitor*
Keyboard and Mouse External Keyboard/Mouse* External Keyboard/Mouse*
  Docking Station* Docking Station*
Does not include internal CD/DVD Drive**  Does not include internal CD/DVD Drive**  Does not include internal DVD/RW Drive** 

 *If used as a primary office system.

**Drives can be checked out on the St. Paul or Minneapolis campus for short term needs.  For longer term needs, drives can be purchased by individuals or departments through ITSPurchase@stthomas.edu.

 

Hardware specifications for 2016 replacement Macs

Desktop Faculty & Staff Apple 15" MacBook Pro w/Retina Display Laptop Mac 13” Air
Apple 21.5" iMac Apple 15" MacBook Pro Apple 13" MacBook Air
2.8GHz Quad-core Intel Core i5, Turbo Boost up to 3.3GHz 2.5GHz Quad-core Intel Core i7, Turbo Boost up to 3.7GHz 2.2GHz Intel Dual-Core Core i7, Turbo Boost up to 3.2GHz
8GB RAM 16GB RAM 8GB RAM
1TB Fusion Hard Drive 512GB Solid State Hard Drive 512GB Solid State Hard Drive
Mouse Apple Thunderbolt to Gigabit Ethernet Adapter Apple Thunderbolt to Gigabit Ethernet Adapter
Keyboard with Numeric Keypad Mini DisplayPort to VGA Adapter Mini DisplayPort to VGA Adapter
Does not include internal CD/DVD Drive**  Does not include internal CD/DVD Drive** 

Does not include internal CD/DVD Drive**  

**Drives can be checked out on the St. Paul or Minneapolis campus for short term needs.  For longer term needs, drives can be purchased by individuals or departments through ITSPurchase@stthomas.edu.

 

Software specifications for new Macs and PCs

 

PC Software Mac Software
Windows 10 64-bit Mac OS X
Microsoft Office 2016 (Outlook, Word, Excel, PowerPoint, Access, Project, Visio, OneNote, Publisher) Microsoft Office 2016 (Word, Excel, Outlook, PowerPoint, Messenger)
Microsoft Internet Explorer Safari
Firefox Firefox
Adobe Reader DC Adobe Reader
7-Zip Apple iLife Suite (iPhoto, iMovie, and GarageBand)
Apple iTunes Adobe Shockwave Plug-in
Adobe Flash Plug-in Adobe Flash Plug-in
Mindwrap Optix (imaging software) FlipMac WMV Plug-in (to play Windows Media content)
Microsoft System Center 2012 Endpoint Protection (SCEP) Quicktime Player
  Microsoft System Center 2012 Endpoint Protection (SCEP)

The following software packages are also available by request at no additional cost:

Windows Software Mac Software
Mathematica Mathematica
SPSS SPSS
Minitab FileMaker Pro
  Apple iWork