Summer Computer Replacement

‌Overview

PC and Mac desktops and laptops were historically issued to Faculty and Staff members on a three year lease.  Beginning in 2015, the lease cycle on desktop computers was increased to four years.

We have the replacement process down to a science and interruptions will be minimal.  Please plan on a couple of hours of downtime while we set up your computer, install software, connect to printer(s), and test.  Grab a cup of coffee or feel free to hang out with our rollout team and see what we do!

2018 PC Hardware and Software Specs

Laptop PC Tablet PC Desktop PC
HP EliteBook 840 G5 Laptop HP Elite x2 1012 G2 HP EliteDesk 800 G3 Mini Desktop
 HP laptop PC  HP tablet PC  HP desktop mini
Laptop PC Tablet PC Desktop PC
Windows 10 Education 64bit Windows 10 Education 64bit Windows 10 Education 64bit
Intel Core i5-8520 Processor Intel® Core™ i5-7200U Processor Intel Core i5 7600T 2.8 2400MHz Quad Core CPU
14.0 Inch Diagonal LED antiglare 1366 x 768 12.3" diagonal BrightView LED-backlit (2736 x 1824) Touch screen  
16 GB RAM 16 GB RAM 8 GB RAM
512GB Solid State Hard Drive 512GB Solid State Hard Drive 512GB Solid State Hard Drive
Integrated Webcam Integrated Webcam  
  Travel Keyboard  
  Video and Ethernet Adapter  
22 inch LCD Monitor1,3 22 inch LCD Monitor1,3 22 inch LCD Monitor3
External Keyboard/Mouse1 External Keyboard/Mouse1 USB Keyboard and Mouse
Docking Station1 Docking Station1  
Does not include internal CD/DVD Drive2 Does not include internal DVD/RW Drive2 Does not include internal CD/DVD Drive2

1If used as a primary office system.
2Drives can be checked out on the St. Paul or Minneapolis campus for short term needs.  For longer term needs, drives can be purchased by individuals or departments through ITSPurchase@stthomas.edu.
3Standard system comes with a single 22" display. Upon request, dual 22" displays or a single 24" display are options.

The following software will be preinstalled:

  • Windows 10 64-bit
  • Microsoft Office 2016 (Outlook, Word, Excel, PowerPoint, Access, Project, Visio, OneNote, Publisher)
  • Microsoft Internet Explorer
  • Mozilla Firefox
  • Google Chrome
  • Adobe Acrobat Reader DC
  • PaperCut Print Tracking
  • Windows Defender
  • 7-Zip
  • UST Web Apps (Banner, AppWorx)
  • VLC Player

The following software will is available from the Software Center app at no additional cost:

  • Microsoft Teams
  • Zoom
  • Mathematica
  • SPSS
  • Minitab
  • SAS JMP Pro
  • Tableau Reader

 

2018 Mac Hardware and Software Specs

Mac Laptop - 15" Mac Laptop - 13" Mac Desktop
Apple 15" MacBook Pro Apple 13" MacBook Pro Apple 21.5" iMac
MacBook Pro 15-inch MacBook Pro 13-inch iMac
Mac Laptop - 15" Mac Laptop - 13" Mac Desktop
2.8GHz Quad-core Intel Core i7 3.1GHz Dual-core Intel Core i5 2.8GHz Quad-core Intel Core i5
16GB RAM 16GB RAM 8GB RAM
512GB Solid State Hard Drive 512GB Solid State Hard Drive 1TB Fusion Hard Drive
Video and Ethernet Adapter Video and Ethernet Adapter USB Keyboard and Mouse
Does not include internal CD/DVD Drive2 Does not include internal CD/DVD Drive2 Does not include internal CD/DVD Drive2

2Drives can be checked out on the St. Paul or Minneapolis campus for short term needs.  For longer term needs, drives can be purchased by individuals or departments through ITSPurchase@stthomas.edu.

The following software will be preinstalled:

  • macOS 10.13 High Sierra
  • Safari
  • Mozilla Firefox
  • Google Chrome
  • Microsoft Office 2016 (Word, Excel, Outlook, PowerPoint, OneNote)
  • Microsoft OneDrive
  • Microsoft Teams
  • Zoom
  • Apple Enterprise Connect
  • Apple iMovie
  • Apple GarageBand
  • Apple Pages, Numbers, and Keynote
  • Adobe Acrobat Reader DC
  • Adobe Flash Player
  • PaperCut Print Client
  • Microsoft System Center Endpoint Protection

The following software is available from the Self Service app at no additional cost:

  • Mathematica
  • SPSS
  • Minitab Express
  • SAS JMP Pro
  • Tableau Reader

 

 

Try the new hardware

‌If you would like to get your hands on the different hardware models before you make a final decision, stop by one of our Tech Desk locations on the dates listed below:

St. Paul - OEC LL08 - 9:00 a.m. - 5:00 p.m.

  • Thursday, April 5
  • Friday, April 6
  • Thursday, April 12
  • Friday, April 13

Minneapolis - SCH 300 - 9:00 a.m. - 5:00 p.m.

  • ‌Monday, April 9
  • Tuesday, April 10
  • Wednesday, April 11

 

Frequently Asked Questions

ITS starts the summer replacement cycle at the beginning of June and completes the process by the middle of August.  An email with the day and time of your install will be sent the week prior to your replacement.  

If the designated timeframe does not work to have your system replaced, please let us know immediately so we can reschedule.  Please keep in mind that ITS replaces approximately 1,500 computers each summer and our scheduling is tight and based on location.  We ask the community to help us by reducing changes to the schedule as much as possible.

First and foremost, make sure that your data is backed up. ITS will be installing CrashPlan data backup software on all primary-use office computers for faculty and staff prior to them getting replaced this summer. Check to see that CrashPlan is installed and running on your computer and that all important files are selected for backup.

In addition to CrashPlan, ITS recommends that you save your data on centrally-managed file storage. Your Department Technology Consultant can help you determine the best method for backing up your data. There is always potential for losing data saved only on your local machine from hardware or software failure. It is important to back up your data, not only at computer replacement time, but as a regular practice. 

Please make sure laptop peripheral components (mouse, power supply, docking station) are on hand before the day of your computer replacement.

Do you need administrative access on your new computer? ITS requires that you request a separate account for administrative access. Please review our Workstation Administrator Access Policy page to request an account.

Software FAQs

We will make every effort to preinstall the software titles currently assigned to your computer. If you have questions about your existing software titles, need information about potential upgrades or no longer need software you currently have please contact the Get Help.

The short answer is, possibly.

All software titles used on St. Thomas computing systems must be licensed for use by faculty, staff and/or students. Often times, software and even shareware titles are licensed only for "home use"; meaning that they cannot be installed on a St. Thomas owned computer without violating the "end user license agreement".

However, if you have software that was not purchase through ITS, it may be possible to install it on your new PC after the licensing information is examined. If you do have non-standard software titles, please email ITSPurchase@stthomas.edu or contact your department technology consultant to see if it can be legally installed on your campus computer.

If you currently have a software application installed and neither you nor ITS has the licensing information, please contact ITSPurchase@stthomas.edu; we will work with you to purchase and, if necessary, upgrade the software.

Hardware FAQs

Drives can be checked out on the St. Paul or Minneapolis campus for short term needs by contacting the Tech Desk at techdesk@stthomas.edu or 651-962-6230.  For longer term needs, drives can be purchased by individuals or departments through ITSPurchase@stthomas.edu

Mac laptops do not come with an external keyboard, mouse, or optical drive (CD/DVD). Obtaining an extra keyboard and mouse is as simple as sending an email to itspurchase@stthomas.edu. Please be sure to include your departmental index code along with the peripherals you would like to order.