St. Thomas provides all university members with an account that includes access to a St. Thomas email, an important means of communication and collaboration on campus.

All mailboxes include:

Note: Make sure to login with your full If you still cannot login, your password may have expired and can be reset on the ITS Password webpage.

Frequently Asked Questions

  1. Go to
  2. Enter your St. Thomas (Note: This is separate from your vanity email)
  3. Microsoft will re-direct you to login with your and your account password
  4. Voila! You're logged into Office 365 and can select the Mail app to access your email. 

Set up an automatic reply

To turn on or modify automatic replies:

  1. Sign in to Office 365 and select the Mail app

  2. On the nav bar, choose Settings > Automatic replies.

    How to setup an automatic (out-of-office) reply in Office 365.

  3. Choose the Send automatic replies option.

  4. Select the Send replies only during this time period check box, and then enter a start and end time to control when automatic replies are sent.

    If you don't set a time period, your automatic reply remains on until turned off.

    Outlook on the web automatic replies Set time

  5. Choose the Send replies only to people in my Contacts list option to limit automatic replies to senders who are in your Contactslist. Or select the option to send automatic replies to anyone who sends you an email message.

  6. In the box at the bottom of the window, type a message to send to people during the time you're away.

  7. If you like, you can highlight your message and use the formatting options at the top of the box to change the font and color of the text, add an emoticon, or customize your message in other ways.

    Outlook on the web automatic replies message

  8. When you're done, choose OK at the top of the page. Then select the App launcher to go back to your email or to other pages.

    Outlook on the web App Launcher

  9. To turn off automatic replies, return to this page and choose Don’t send automatic replies.

Forwarded messages appear as messages that are forwarded by you. Use a forward message rule when you want the replies to go to the address the messages are forwarded from, and not to the original sender.

  1. Login to Office 365 and go to the Mail app

  2. Click on the gear icon Settings icon for Settings

  3. Select Mail near the bottom

  4. On the left menu, go to Mail > Accounts > Forwarding
    Click Forwarding

  5. Under Forwarding, select Start forwarding

  6. Enter the forwarding email address
    NOTE: Select or deselect the Keep a copy of forwarded messages in Outlook on the web check box.
    Click Start Forwarding
  7. Click Save

You can request a vanity email for more formal communications through our Self-Service Request Form

Instead of as your email address, you could request any variation of your name (provided that it contains some portion of your last name). 

  • etc.

Note: You will still login to university systems with your username (smit1234) but your email communications will be more formal with a vanity email address that reflects your name.

If you've had a legal name change and wish to change this on your St. Thomas account, you will need to go through a formal process. Students will need to complete this process with the Registrar. Faculty and Staff can complete this through Human Resources. 

Visit our Spam and Phishing page to answer questions and learn more.

Remember to never give away your username or password, especially via email! The university never asks you for your password in an email and never asks you to click on any link to upgrade your account or prevent its deletion.

Multi-factor authentication (MFA) provides an added layer of protection for the personal and university data within your email.

Learn more about multi-factor authentication and instructions to set it up on the ITS Security website