IRBNet FAQs

Answers to frequently asked questions about IRBNet are listed below. If you need additional information or have questions that are not included on this page, please visit our IRBNet resources page here or contact the IRB office. Questions may be directed to Sarah Muenster-Blakley at muen0526@stthomas.edu or (651) 962-6035.

In order to obtain signatures, you must share the project with your research team or advisor. Team members and advisors must have an account in IRBNet in order for the principal investigator to share the project with them. After sharing the project in IRBNet, each research team member or advisor must log into their IRBNet account and sign the project package by clicking "Sign this Package" on the left side of the project page. The IRB cannot review a project until all necessary signatures are obtained.

First, make sure that the user you are trying to share your project with has already registered an account in IRBNet. Next, go to your project package and select “Share this Project” on the left side of the page. Click the blue “Share” button. Next, select the user's institution. Search for the user by last name and select the level of access you wish to grant the user. Finally, click “Save” to share your package.  

All IRB applications and supporting forms, including consent and assent form templates, are available in the IRBNet Document Library. To access the Document Library, go to your project Designer page or visit Forms and Templates.

  1. On the IRBNet homepage, click “New User Registration” in the upper right-hand corner of the page. 
  2. IRBNet will ask you to enter your first and last name and create a username and password. After entering this information, click “Continue.”
  3. Next, you will be asked to accept the “Terms of Use.” After reading this carefully, click “Accept” to continue.
  4. You will be asked to affiliate your account with the University of St. Thomas. Find the University by either scrolling through the list or typing “University of St. Thomas” into the search bar. Be sure to select “University of St. Thomas, Saint Paul, MN” before continuing.
  5. IRBNet will now ask you to enter contact information. The IRB recommends using your St. Thomas email address. After entering contact information, click “Continue.”
  6. Next, you will be ask to confirm the information you have entered and then click “Register.”
  7. You will receive an email from activation@irbnet.org. Click the link provided in the message to activate your account.
  8. Your account is now registered! To begin a protocol, login using the username and password that you created during the registration process.
  1. After you have registered your account in IRBNet, log in using the username and password you created. Upon logging in you will be directed to a page entitled “My Projects.” Any protocols that you have created will appear here.
  2. To begin a new project, click “Create New Project” on the left side of the page. You will be asked to enter information about your study. After entering the correct information, click “Continue.”
  3. After clicking “Continue,” you will be brought to the Designer page. Forms can be downloaded by visiting the Document Library at the top of the page. Find the documents you will need for your research study in the list and download them to your desktop.
  4. Fill out the correct application and supporting documents relevant to your protocol and be sure to save them to your computer.
  5. After all necessary forms have been completed, you can assemble your project package by going to your project Designer page and selecting “Add New Document.”
  6. Choose the relevant document type and select “Browse” to retrieve the document from your computer. Once the document is selected, click “Attach.”
  7. To add more than one document to your project package repeat steps 5 and 6 until all necessary documents have been uploaded.
  8. Once your protocol package is fully assembled, select “Sign this Package” on the left side of the page. Select your role from the dropdown menu, and click “Sign.” You will be asked to verify your identity by entering your username and password.
  9. To obtain signatures from other research personnel or your advisor, click “Share this Project” and search for the members of your research study by name. Please note that in order to share the project the person you are sharing it with must be a registered user in IRBNet.
  10. After all necessary signatures are received, you are ready to submit your project package. Before you submit your project package, verify that all necessary documents have been included and that all signatures have been obtained. Once complete, click “Submit this Package” on the left side of the page.
  1. After all necessary forms have been completed, you can assemble your project package by going to your project Designer page and selecting “Add New Document.”
  2. Choose the relevant document type and select “Browse” to retrieve the document from your computer. Once the document is selected, click “Attach.”
  3. To add more than one document to your project package repeat steps 5 and 6 until all necessary documents have been uploaded.
  4. Once your protocol package is fully assembled, select “Sign this Package” on the left side of the page. Select your role from the dropdown menu, and click “Sign.” You will be asked to verify your identity by entering your username and password.
  5. To obtain signatures from other research personnel or your advisor, click “Share this Project” and search for the members of your research study by name. Please note that in order to share the project the person you are sharing it with must be a registered user in IRBNet.
  6. After all necessary signatures are received, you are ready to submit your project package. Before you submit your project package, verify that all necessary documents have been included and that all signatures have been obtained. Once complete, click “Submit this Package” on the left side of the page.

To add new applications or materials to an existing project in IRBNet, investigators must submit materials using a new package in IRBNet. A package is a digital file folder within the original online project. To submit documents in a new package, click on the project you wish to submit documents for. Next, click "Designer" and then "Add New Document." Follow the prompts to "Create a New Package." IRBNet will increase the original tracking number by one for each package you create within a project. For example, if your original project package tracking number is 111222-1, the next package you open will be labeled 111222-2. Each new package must be electronically signed by the principal investigator, co-investigator(s), and research advisor(s). The Application to Amend Previously Approved Research and Application for Continuing Review can be downloaded from the IRBNet Document Library or Forms and Templates. Once all new documents have been uploaded and signatures have been obtained, click "Submit this Package" to submit your materials to the IRB. Please do not open a new project for continuing review or amendments; projects should be created for new research studies only.