PLT and Vacation
Vacation or paid leave time (PLT) is granted to eligible full- and part-time employees according to the guidelines below. Taking time off for reasons other than approved absences, such as sick leave, personal leave and unpaid leave, is a violation of University policy and will be seen as a performance issue. The University does not recognize and does not permit the practice of taking "comp time" as a reward for extra hours worked.
Paid Leave Time (PLT)
Paid Leave Time, referred to as PLT, is granted to eligible full- and part-time hourly employees. PLT provides flexibility for time off for personal and family reasons as well as for illness and vacation purposes.
Employees accrue PLT according to the following schedule:
|Length of Service||Accrual|
(PLT may be accrued
on a maximum of 40
hours per week)
|Weeks Per Year|
|Hours Per Year|
at 40 hours/week)
|less than 4 years||.068||3.5 weeks||141.44|
|4 to 12 years||.090||4.7 weeks||187.20|
|12 years & over||.109||5.7 weeks||226.72|
- New employees begin accruing PLT immediately upon hire but are not eligible to take PLT until after completing 90 days of service.
- PLT is accrued at the end of each pay period, and may not be taken during the pay period in which it is earned.
- Full-time hourly employees are permitted to carry forward a maximum of 160 hours of PLT each September 30th. PLT accrual over 160 hours will be forfeited if not used by September 30th each year. PLT hours that are carried forward by part-time employees are prorated to their FTE (full-time equivalency) provided, however, that all employees will be allowed to carry forward at least 80 hours. For example, an employee working .625 FTE is permitted to carry forward 100 hours. An employee working .4 FTE can carry forward 80 hours. Any hours beyond this amount will be forfeited if not used by September 30th each year.
- Requests to use PLT must be approved by the employee's supervisor at least seven days in advance of the requested time of if the need for leave is foreseeable. If the need for leave is not foreseeable, such as an expected illness of the employee or family member, the request must be made as soon as practicable. Employees must follow established department call-in procedures to notify their supervisor of absences.
- If the employee is approved for short-term disability, available PLT must be used during the STD Benefits Waiting Period, which is the first seven calendar days of disability.
- PLT does not accrue on hours worked beyond 40 hours per week.
- Employees are reimbursed up to a maximum of 160 hours of unused PLT at time of termination. Employees do not accrue PLT while on short or long-term disability or while on an unpaid leave of absence.
Exempt (Salaried) Employees
Vacation time is granted to eligible full and part-time exempt employees. Full-time employees will be allocated paid vacation according to the following schedule:
|Length of Service||Vacation Earned|
|Less than 12 years||20 days per year|
|12 years and over||25 days per year|
Eligible part-time exempt employees are allocated vacation according to the schedule above. However, vacation allocation will be based on the employee's approved FTE, rounded up. For example, an exempt employee with less than 12 years of service at .625 FTE would receive 13 vacation days.
- Vacation allocations are made annually on July 1 and based on the schedule above. The allocation for part-time and new employees is prorated.
- Vacation allocations not used by June 30 are forfeited.
- Exempt employees must electronically record vacation time taken through Murphy Online. If you have questions, contact the Department of Human Resources for specific instructions on how to record vacation time electronically.
- According to the Fair Labor Standards Act (FLSA), exempt employees may not take vacation leave in less than whole-day increments.
- Effective July 1, 2008, exempt employees who terminate from the university shall receive reimbursement of up to five (5) days of earned but unused vacation. Payment for unused vacation is prorated as soon as administratively possible following the last day of employment.
- Employees may not use vacation time or PLT to extend their employment. Generally, an employee's termination date is determined by the last day actually worked.
- An employee who leaves the University but is rehired within one year may resume past service credits as if no break in service occurred.