Planning & Resources
Looking for Dates and Conflicts:
Reserving Space
Brian Woitte: woit0001@stthomas.edu or (651) 962-6311
Kimm Thiboldeaux: kethiboldeau@stthomas.edu or (651) 962-6673
- 25Live: room reservations
- 24 hours to create account
- Change or cancel reservation
- 25live tutorials & resources
- Create event diagram (Social Tables): Contact Campus Life
- Rain Site & Inclement Weather Procedure
- RFS - Request for Services (additional setup needs)
Facilities Contact: Nichole Boehmke - boeh2794@stthomas.edu or (651) 962-6388
Event Technology
ITS Event Support: itseventsupport@stthomas.edu
- Sound, Audio, Video, Recording, Room Technology
Catering/Food
Campus Catering: cateringstp@stthomas.edu
Molly Boyne: molly.boyne@stthomas.edu or (651) 962-6059
Becky Chinn: rachinn@stthomas.edu or (651) 962-6065
- NetCatering: to order food for your event
- 24 hours to create account
- Must place orders 96 hour in advance
- Use Club Index at Summit Market Place
Marketing
- ASC Digital Boards
- Newsroom
- Chalking: Stop by Campus Life
- Posters in Residence Halls: Contact Bryan Helminiak
- Atrium Banners: banner dimensions 6’2” x 3’ (Make in create[space])
- Scoop (Service Center)
- create[space]
- Tommie Link
- Events
- News Article
Parking / Transportation
Diana Kaardal: kaar3518@stthomas.edu or (651) 962-7279
- Carter Buses/vehicle rentals
- Purchase Parking vouchers
- Request to parking under ASC
Entertainer & Speaker Contracts
Must contact Campus Life if you intend to bring a speaker/entertainer to an event or meeting
- Needed for any dollar amount
- If you are paying them, they will need a W9 submitted
- Campus Life needs a minimum of at least a 2 week notice to draft a contract
Showing Movies
- Purchasing License
- Is the movie rating appropriate for campus?
- Catholic News Service
- Movie rating of AI - AIII allowed
- Check if you need to have a license for your event
- Contact Cindy Badilla-Melendez: cbadillame@stthomas.edu or (651) 962-5464
Purchasing & Bidding
Dawn Christenson: dawn.christenson@stthomas.edu or (651) 962-6381
Jeanine Riley: jeanine.riley@stthomas.edu or (651) 962-6385
- All clubs must use the Preferred Vendor List when making purchases
- Bidding is required for purchases over $5,000
Ticketing / Check-in
- University Tickets:
- Kevin Manson - kevin.manson@stthomas.edu or (651) 962-7137
- Tara Motzel - tara.motzel@stthomas.edu or (651) 962-6256
- Tommie Link Check-In App: https://www.stthomas.edu/media/campuslife/Check-inApp.pdf
Risk Management / Public Safety
Bill Cater: wrcarter@stthomas.edu or (651) 962-5107
Large event logistics, special permits, parking/loading dock, requesting PS/SPPD for events