Planning & Resources

 

Looking for Dates and Conflicts: 

 


Reserving Space 

Brian Woitte: woit0001@stthomas.edu or (651) 962-6311 

Kimm Thiboldeaux: kethiboldeau@stthomas.edu or (651) 962-6673 

Facilities Contact: Nichole Boehmke - boeh2794@stthomas.edu or (651) 962-6388 

 


Event Technology

ITS Event Support: itseventsupport@stthomas.edu 

  • Sound, Audio, Video, Recording, Room Technology 

 


Catering/Food  

Campus Catering: cateringstp@stthomas.edu 

Molly Boyne: molly.boyne@stthomas.edu or (651) 962-6059 

Becky Chinn: rachinn@stthomas.edu or (651) 962-6065 

  • NetCatering: to order food for your event
    • 24 hours to create account 
    • Must place orders 96 hour in advance
  • Use Club Index at Summit Market Place 

 


Marketing 

 


Parking / Transportation 

Diana Kaardal: kaar3518@stthomas.edu or (651) 962-7279 

  • Carter Buses/vehicle rentals
  • Purchase Parking vouchers 
  • Request to parking under ASC 

 


Entertainer & Speaker Contracts 

Must contact Campus Life if you intend to bring a speaker/entertainer to an event or meeting

  • Needed for any dollar amount 
  • If you are paying them, they will need a W9 submitted 
  • Campus Life needs a minimum of at least a 2 week notice to draft a contract

 


Showing Movies 

  • Check if you need to have a license for your event 

 


Purchasing & Bidding

Dawn Christenson: dawn.christenson@stthomas.edu or (651) 962-6381 

Jeanine Riley: jeanine.riley@stthomas.edu or (651) 962-6385 

  • All clubs must use the Preferred Vendor List when making purchases
  • Bidding is required for purchases over $5,000

 


Ticketing / Check-in 

 


Risk Management / Public Safety 

Bill Cater: wrcarter@stthomas.edu or (651) 962-5107  

Large event logistics, special permits, parking/loading dock, requesting PS/SPPD for events