Cooperative Programming

Both STAR and the University Lectures Committee allots a percentage of each semester's budget for cooperative programming. Through this funding we aid other St. Thomas clubs and organizations in enhancing our community. If your club or organization is interested in applying for cooperative programming funds, please follow the instructions below. If you have any questions please contact us at 651-962-6136.

STAR Cooperative Funding Process

Step 1:   Write a proposal to STAR

The proposal letter and the application should be addressed to the “Attention of the  STAR  President”  and  brought  to  the  STAR  office  (ASC  317) or the Campus Life Office  before  noon  on Thursday the week you are planning to attend the STAR board meeting.  It also needs to be at least TWO WEEKS prior to the event.  The event space should be reserved and approved through the R25 reservation system prior to submission of the co-op application. The STAR president will notify you once they have received your co-op request. Please use the following document to prepare your financial portion of the proposal: Star Cooperative Programming Contract

Step 2:   Personally request funds at a STAR meeting

STAR  also  requires  all  organizations  seeking  cooperative  programming  funds  to  send  a  representative  to  a  STAR  board  meeting  at  least  two  weeks  prior  to  the  event.  Board meetings are held every Tuesday at 12:00 pm (STAR will contact you with the location).  This meeting allows STAR and the organization to clear up any questions or concerns.  Following your presentation, the STAR board will consider your request and the president will contact you with their decision.

Step 3:   Meet with STAR Finance Intern to finalize contract

If  STAR  agrees  to  the  cooperative  programming,  it  is  the  responsibility  of  the  organization  to  contact  the  STAR  Finance  Intern  upon  receipt  of  the  approval  letter/email.    The  STAR  Finance  Intern  and  the  organization  representative  will  meet  to  finalize  the  cooperative  programming  contract  between  STAR  and  the  particular organization.  A copy of this contract is found on the back of this sheet. The organization will have three days from the date of the approval letter/email to contact STAR and complete the contract.  Please note that without this contract all funds offered in the approval letter will be considered null and void

Step 4.   Note the general requirements for Cooperative Programming

STAR  requires  that  the  event  be  non-exclusionary,  campus  wide,  and  follow  the  guidelines and mission of the University.  The event must also benefit the St. Thomas community.  If the request is for the purchase of t-shirts, the STAR board will not exclusively fund apparel for the requesting group.  The t-shirts must be free for all St.  Thomas students as a giveaway or prize.    The cooperative program must not contradict the goals of STAR.  The event must be approved by Campus Life.  Lastly, the event cannot conflict with previously scheduled STAR events. Please see wow.stthomas.edu/star for the event calendar.

University Lectures Committee Funding Process

Step 1:   Write a proposal letter to the ULC

The ULC requires that all organizations seeking cooperative programming funds write a detailed letter about the event. All pertinent information about the event should be included. Some examples are the speaker’s name and biography, the history of the event, the agency of the performer, other sponsors, the support needed from STAR, and a breakdown of the necessary funding. See attached “Contact/Cost Information” form for further guidance. The proposal letter and this application should be addressed to the Attention of the University Lectures Chair and sent to Mail # 4024 or brought to the STAR office (ASC 317) before noon on the Tuesday of the week you are planning to attend the ULC meeting. ULC meetings are on Thursday at noon. It also needs to be at least two weeks prior to the event. Please use the following form to construct your proposal: ULC Cooperative Form

Step 2:   Personally request funds at a ULC meeting

The ULC also requires all organizations seeking cooperative programming funds to send a representative to a ULC meeting, at least two weeks prior to the event. Please contact the ULC Chair or Adviser for information on the ULC meeting times and locations. This meeting allows the ULC and the organization to clear up any questions or concerns.

Step 3:   Finalize the Contract

After the ULC agrees to the cooperative programming, it is the responsibility of the organization to contact the ULC Chair or Adviser upon receipt of the approval letter. The ULC representative and the organization representative will meet to finalize the cooperative programming contract between the ULC and the particular organization. A copy of this contract is found on the back of this sheet. The organization will have three days from the date of the approval letter to contact the ULC and complete the contract. Please note that without this contract all funds offered in the approval letter will be considered null and void.