Equitrac MFD Accounting System 

UST's new print and copy management system is called Equitrac. This system will automatically account for copies and prints, and bill for them appropriately. The separate keypad attached to the right side of all copiers/MFD's (Multi-Function Devices) is the interface to Equitrac.

Process

Here are the steps required to enable the MFD/copier:

* Enter your PIN (e.g. INDEX for dept's) on the keypad

* Touch "ENTER" on the keypad

* Touch "COPY" on the keypad

...then use copier as normal, and touch "END" when you are done, to end your active session. We are working to come up with a timeout period that meets everyone's needs. At the end of your session, the amount that will automatically be charged to the last entered INDEX will display, (rounded-off).

Faculty and Staff

Sharp or HP MFD's that are primarily intended for departmental use by faculty and staff will require users to enter the INDEX code on the Equitrac keypad that the copies should be charged to. When printing to an MFD, a pop-up  on your workstation will ask which INDEX code to charge to. When printing to a networked, stand-alone departmental printer, Equitrac will automatically charge your "home" INDEX. Generally, with a department's permission, faculty and staff users will be able to use any departmental MFD that is convenient to them, knowing that the charges will be applied correctly to their INDEX.

The cost per copy or print is $.034 (3.4 cents). Copy paper and printer paper will be ordered on-line as before using UST's RFS (Request For Service)

*As a security measure to limit misuse of an INDEX code, public MFD’s will not recognize an INDEX code.  Faculty or Staff who wish to copy in the libraries or Law School should use a departmental MFD located behind the service counters.

Students

Students have a $40 (400 prints and/or copies at $.10 each) quota per semester. Each semester is defined as follows:

August 19 - January 1

January 2 - May 19

May 20 - August 18

Printers in student labs will automatically know who to charge based on the workstation login information. "Public" copiers in certain locations will require students to enter their UST ID # along with their birthday (mm/dd) on the Equitrac keypad. All student charges will appear on their tuition bill.

Student Employees

Student employees whose job requires them to make copies or prints for the department, (on department devices) will follow the Faculty and Staff instructions above. These prints and copies will be charged to the department.

Students in Clubs

Students in clubs who are authorized to charge items on behalf of their club will enter the appropriate INDEX code on a departmental machine when making copies.

Guests

Guests will be able to purchase $1 and $5 pre-paid copy and print cards for use on public devices in the libraries. These cards will be good for a period of 1 year.