Procedures

Travel Notification

If students plan to travel outside the city or be absent from the residence overnight, they must fill out a Student Travel Information form (located in the computer lab area) at least 48 hours in advance and turn it in to the director. It is very important that students complete this form properly, particularly the destination and contact information. After receiving the form, the director will give students a Travel and Safety Tips document to assist them in planning their travel and overnight stays. Copies of the Travel and Safety Tips document also are available in the computer lab area for students to pick up at any time.

Guests

Guests, such as friends of the university, alumni, relatives and friends, parents and others, often stay in student rooms or guest rooms of the residence (see www.stthomas.edu/rome/about/guestrooms. html). All room reservations must be made in advance with the director. Residents are asked to be courteous and welcoming to the guests. Guests sharing a room with residents must have the room residents’ consent. The host resident is responsible for the behavior and actions of his/her own guests and anything that happens on campus. The host resident is responsible for making the guests aware of expected norms of conduct and the appropriate university and campus regulations. Guests must have a valid passport to present to the front office upon check-in. All guests must check in at the front office to fill out appropriate paperwork and provide a copy of their passport photo for registration. Host residents should greet their visitors or guests upon their arrival. Visitors are not allowed unaccompanied in the building. All student guests are expected to abide by the building hours. Student bedroom wings are not coed, and visitors of the opposite gender (including family members) are not allowed on the floors to visit or to stay overnight. Overnight guests are not allowed (Italian law for residences) unless they are registered as an official guest of the residence. It is strongly recommended that resident students do not have overnight guests during the last two weeks of the semester due to end of-thesemester final projects and exams.

Move-In Date

Students may not move into their rooms on campus until the specified group-arrival date each semester: Wednesday, Sept. 26, 2007 for the fall semester and Friday, Feb. 8, 2008, for the spring semester. If students are traveling independently and arrive in Rome earlier than the official move-in date, they must arrange for accommodations elsewhere until they are allowed on campus.

Move-Out Date

Closing information and procedures are distributed to the students weeks in advance of their scheduled departure date to ensure a smooth closing of the building and end of the semester. All students must vacate the campus by 10 a.m. of the scheduled departure date (Friday, February 1, 2008, for the fall semester and Friday, June 6, 2008, for spring semester).