Cancellation Process

Tuition Refund Plan - University Refund Schedule

We recommend all students consider adding coverage for their room and board costs as a part of the Tuition Refund Plan.  Starting in Fall of 2017, Room and Board costs are refunded as defined by the University Refund Schedule.  Both this schedule and how the refund plan supplements this schedule can be found at: http://www.stthomas.edu/businessoffice/students/tuitionrefundplan/ 

Cancellation for Full Academic Year

For first-year, first-time students requesting a release for fall and spring semester:

If the Office of Admissions receives from an incoming student written notification of cancellation for Fall Semester postmarked May 1 or earlier, the housing deposit of $200 will be refunded. Cancellations received after May 1 and prior to the first Friday of classes will result in the forfeiture of the $200 housing deposit. Cancellations after the first day of class for the semester, but prior to the end of the 6th week of class will receive a $500 cancellation fee and a pro-rated charge for the number of days lived on campus.  Any cancellation after the 6th week of class will result in a $500 cancellation fee and the student will be charged for the entire semester of housing. 

For continuing students requesting a release for fall and spring semester:

Continuing students who self-selected a living space for the following academic year have until April 15 to cancel without any fees.  After April 15 until the first day of class, any cancellation will result in a $500 cancellation fee.  Cancellations after the first day of class for the semester, but prior to the end of the 6th week of class will receive a $500 cancellation fee and a pro-rated charge for the number of days lived on campus.  Any cancellation after the 7th week of class will result in a $500 cancellation fee and the student will be charged for the entire semester of housing.

There are certain exceptions for cancellation fees being charged when documentation is provided that a student is 1) going on a study abroad program, 2) graduating from St. Thomas, 3) withdrawing/transferring from St. Thomas, 4) military service, 5) student teaching outside of the local area, and 6) getting married.  Students experiencing extenuating circumstances including major financial changes or medical/mental health concerns, may request a review of their cancellation fees by the residence life staff.

Cancellation for Spring Semester

For continuing students requesting a release for spring semester only (mid-year):

Students living on campus for fall semester, but cancelling spring housing prior to the first day of spring semester will be charged a $500 cancellation fee.  Cancellations after the first day of class for the semester, but prior to the end of the 7th week of class will receive a $500 cancellation fee and a pro-rated charge for the number of days lived on campus.  Any cancellation after the 7th week of class will result in a $500 cancellation fee and the student will be charged for the entire semester of housing.

There are certain exceptions for cancellation fees being charged when documentation is provided that a student is 1) going on a study abroad program, 2) graduating from St. Thomas, 3) withdrawing/transferring from St. Thomas, 4) military service, 5) student teaching outside of the local area, and 6) getting married.  Students experiencing extenuating circumstances including major financial changes or medical/mental health concerns, may request a review of their cancellation fees by the residence life staff.

New First-Year Student and Transfer Student Cancellation

If the Office of Admissions receives from an incoming first-year student written notification of cancellation for Fall Semester before May 1, the housing deposit of $200 will be refunded. Cancellations received after May 1 and prior to the first day of class will result in forfeiture of the $200 housing deposit. Cancellations after the first Friday of classes for new students will result in a prorated charge of usage of the room and a forfeiture of the $200 housing deposit. Cancellations after the first Friday of classes for new students will result in a prorated charge for usage of the room and a $500 cancellation fee.

Incoming Transfer Students need to notify the Office of Admissions of their cancellation in writing no later than August 15, to have their $200 housing deposit refunded.  Cancellations after this date will result in the forfeiture of the housing deposit.

New Students and Transfer students may not cancel through the online housing website, but must contact the Office of Admissions in writing as to their intent.