Proxy Access, for the Student
How does a student begin setting up Proxy Access?
- Student reviews FAQ's
- Found on this page
- Student completes FERPA Acknowledgment
- Found on this page
- Student logs into Murphy Online by using link found in FERPA Acknowledgement
- Student selects Proxy Access, then Add Proxy
Students please click here for a step-by-step visual guide to setting up Proxy Access in Murphy Online.
Student Frequently Asked Questions
What is FERPA?
FERPA stands for the Family Educational Rights and Privacy Act of 1974, and is also known as the Buckley Amendment. This protects the privacy of a student’s educational records. FERPA applies to all educational agencies or institutions that receive funds under any program administered by the Secretary of Education. This law is enforced by the Family Policy Compliance Office (FPCO) of the U.S. Department of Education, Washington DC. FERPA is applicable to both K-12 and higher education. The Family Compliance Office is responsible for both levels of education. The main difference in FERPA, between these two levels, is that the rights ascribed to the “student” at the higher education level are given to the parents at the K-12 level. FERPA rights are granted to parents until their son/daughter reaches the age of 18 or begins attending an institution of higher education regardless of age.
What is a passphrase?
A passphrase is a unique code word or phrase that is assigned by a student to each proxy they set up. The passphrase is required when a proxy calls to obtain information about their student. University administrators will need to confirm the passphrase prior to releasing authorized information about the student. This is done to protect the FERPA rights of the student.
Which students can set up a proxy?
Any student with access to Murphy Online has the ability to set up Proxy Access.
How do I log in?
If you are entering Proxy Access for the first time, you must read the FERPA Acknowledgement on the University of St. Thomas Registrar's page (the acknowledgement can be found immediately after this FAQ). After reading the Acknowledgement, you will click the link provided which will direct you to the Proxy Access Menu (within Murphy Online), where you will click on Proxy Management.
If this is not your first time entering Proxy Access, you will begin by logging in to your Murphy Online account and clicking on the Proxy Access link. If you do not see the link immediately, select the Student Self-Service link on your home screen, and select Proxy Access from the options listed. You will see the Proxy Access tab at the top right of your screen, select this tab to make any adjustments to your Proxy Access. From here you may establish your passphrase, add a new proxy, update the timeframe for which a proxy will have access, and select or deselect different pieces of information to which your proxy will have access.
Will my proxy be notified if I modify access?
Yes, anytime the proxy's access changes they are notified.
If I make someone a proxy can they call University of St. Thomas?
We are only able to verbally communicate with a proxy if a passphrase has been established by the student. A passphrase is a unique code word or phrase that is assigned by a student to each proxy they set up. The passphrase is required when a proxy calls to obtain information about the student. University administrators will need to confirm the passphrase prior to releasing authorized information about the student. This is done to protect the FERPA rights of the student.
Can one email address be used for multiple proxies?
No, each proxy must have a unique email address.
What if I only want to allow access for a specific time frame?
If a student wishes for a proxy to have access for only a limited time the start and stop date can be adjusted. The default time frame is 5 years.
What is the Communications Tab?
The Communications Tab is where the student can view a comprehensive list of all emails that have been sent to a proxy.
What if I no longer want my proxy to have access?
Access to proxy authorizations can be removed in several ways. You can change the “Stop Date” on the “Profile” tab for the proxy and/or you can remove all checkmarks on the Authorization tab.
Under the Family Rights and Privacy Act of 1974, I understand that I have the right to:
- Inspect and review my educational records.
- Request an amendment of my educational records.
- Have some control over the disclosure of personally identifiable information contained in my educational records.
- File a complaint with the U.S. Department of Education.
- Know what items are assigned as directory information:
(Full name; Address; Telephone listing; Email address; Major field(s) of study, including teacher licensure major and minors; Participation in officially recognized activities and sports; Weight, height, and position of members of athletic teams; Dates of attendance [including current classification and year, matriculation, anticipated graduation, and withdrawal dates]; Degrees, awards, honors, and dates received [including honor roll designation].)
- Designate directory information as confidential.
I have read and understand my rights as a student under the Family Education Rights and Privacy Act of 1974 (FERPA).
By clicking the following link, I confirm that I have read the above FERPA Acknowledgment and I accept its terms and conditions: click here to establish Proxy Access on Murphy Online.
Frequent Links for Students
Frequent Links for Proxies
Questions? Contact Us!
For general information on Proxy Access, please contact the Office of the Registrar at email@example.com or (651) 962-6700.
For questions for Financial Aid, please contact the Office of Financial Aid at firstname.lastname@example.org or (651) 962-6550.
If you have questions about eBill & ePay, please note that an authorized user is different than Proxy Access; please contact the Business Office at BusOffice@stthomas.edu or (651) 962-6600.