Process Overview

The poster submission process was designed to be as easy as possible for everyone.  There are a couple of key steps that each poster will go through and it is important for you to understand the overall process.

Plan Your Poster

Any advertisement or marketing initiative should have a basic plan. Before you begin your poster project you should make sure you know the following about what your are advertising:

  • If you are advertising an event, your event should be reserved and planned through all appropriate channels (including showing as confirmed in your reservation) before submitting poster.
  • Please have the official name of the event and the finalized start and end date
  • Collect any relevant imagery you want to use in your poster, this could include logos or photos that represent your club
  • Read through the image specifications for digital posters and make sure your image resources will work
  • Develop a clear and concise message, your viewers won't have unlimited time to view your poster so you should plan your messaging around that.  A good rule of thumb is to think of your digital poster as a billboard you might see on the side of the freeway

Design Your Poster

If you have access to design tools such as Adobe Photoshop or Illustrator you can begin to design your poster.

It's a good idea to start with one of the provided templates or review the image specifications before starting your project.

Keep in mind, all of the posters in the Anderson Student Center will be shown horizontally.

If you are designing for print and digital, the digital poster size matches an 17 x 11 inch tabloid print layout.

Upload Your Poster

After your poster is designed, you are ready to upload the image to the poster management application.  Follow the instructions listed here when uploading content for the first time.

Access to the system is available to the following:

  • Undergraduate students registered as a member of a currently recognized student club or organization
  • Faculty & Staff with an active UST ID

Note: If you are a student worker designing a poster on behalf of a department and not associated with a club, you will need to have your staff supervisor upload your finished design to the system.

Review & Approval

After you submit your digital poster it will be submitted to Campus Life for approval.  Campus Life approves all poster content for the Anderson Student Center.  You will only receive notification if your poster submission is rejected.  If you do not receive a notification that your poster was rejected, it is safe to assume that your poster was received and approved.

Posting & Take Down

During the poster submission process you get to define when you would like your digital poster to be shown in the building and removed.  If approved, your poster will automatically appear on the day that you requested and be removed on the day you chose to have the poster removed.  The maximum post time for a poster is currently set to two weeks.  Requesting posting longer than two weeks may result in your poster being rejected, removed early or initially displayed on a date later than you requested.