The University of St. Thomas

Student Employees

Please note that most payroll questions have been previously listed in the All Employees. section of the Q&A.

  1. Can I have all or part of my net pay applied to my UST bill?
  2. Do I get overtime pay or holiday pay?
  3. How do I get a duplicate time sheet?
  4. How do I report my hours to Payroll?
  5. How do I report my time for previous pay periods?
  6. How will I know when my Student Employment Form is processed?
  7. What do I need to do to get paid?
  8. When do I get paid?
  9. Where do I turn in my employment forms and other payroll documents?
  10. Who do I go to with paycheck questions?

Answers

  1. Can I have all or part of my net pay applied to my UST bill?
    1. A percentage or all of your net pay can be deducted from each paycheck and applied to your tuition account during the academic year.
    2. To sign up for this deduction you need to complete the Student Tuition Payment Authorization Form at the beginning of each academic year.
    3. You may make changes to the deduction at anytime by completing a new form.
    4. If you wish to have part of your summer pay applied to your student tuition account you will need to complete a new form and indicate “Summer” at the top of the form.

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  2. Do I get overtime pay or holiday pay?
    1. Student Employees will receive Overtime (time and one half) according to the Fair Labor Standards Act for all hours they work in excess of 40 hours in a week.
    2. Generally Student Employees should not be scheduled more than 20 hours in a week so overtime is not usually a factor except during break periods.
    3. Only Benefit Eligible employees receive holiday pay or any paid time off. Student employees are not benefit eligible employees.

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  3. How do I get a duplicate time sheet?
    1. Your supervisor must email the request for a duplicate time sheet to payroll@stthomas.edu with the following information:
      • The dates or the number of the pay period you are missing.
      • Your UST ID number printed on your UST ID badge.
      • The name of your department.
      • The department address the time sheet should be mailed to.

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  4. How do I report my hours to Payroll?
    1. We currently have three methods of reporting time to Payroll. Your supervisor should inform you of which method to use. More information is provided at the following links:
      • Stromberg Time Entry is used by all departments currently using time clocks.
      • Banner Time Entry will be used by all other departments as we convert them off of paper time sheets.
      • Paper Time Sheets: Paper time sheets will only be used until all departments are converted to the Banner Time Entry system.
    2. Using one of these three methods, your time should be submitted to your supervisor for approval by no later than the due date found on the Hourly Payroll Schedule
    3. Your supervisor approves your hours worked and payroll processes those hours on a biweekly payroll cycle also found on the hourly payroll schedule.

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  5. How do I report my time for previous pay periods?
    1. If you are reporting time for previous pay periods on a paper time sheet or email submit all of your hours to your supervisor for approval.
    2. If you are not using a time sheet your hours must be detailed for each day of the pay period.
    3. Your supervisor must approve the time sheet or email and either mail it to the Payroll Department at AQU 221, email it to payroll@stthomas.edu, or fax it to Payroll at 651-962-6009.
    4. Time received for a past pay period will be processed on the next available pay period in accordance with the deadline dates on the Hourly Payroll Schedule.

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  6. How will I know when my Student Employment Form is processed?
    1. An email notification is generated the following day after a student employment form is processed by payroll. The email notification is sent to both the student and their supervisor.  Electronic Time Sheets cannot be accessed until your employment forms are processed.

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  7. What do I need to do to get paid?
    1. The Student Employment process is explained on the Student Employment Web site.

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  8. When do I get paid?
    1. Students are paid in accordance with the Hourly Payroll Schedule.

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  9. Where do I turn in my employment forms and other payroll documents?
    1. All employment forms should be turned in to Human Resources at AQU 217.
    2. Payroll Documents such as the Direct Deposit Authorization Form and the Tuition Deduction Authorization Form should be turned in to the Payroll Department at AQU 221.

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  10. Who do I go to with paycheck questions?
    1. Generally any member of the Payroll staff should be able to assist you, please send an email to payroll@stthomas.edu and someone will reply within 24 hours. The Payroll Technician is responsible for processing the student payroll and can be reached at 651-962-6508.

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