Hourly Staff Employees

Please note that most payroll questions have been previously listed in the All Employees. section of the Q&A.

1. How do I get a duplicate time sheet?
2. How do I report my hours to Payroll?
3. How do I report my time off to Payroll?
4. How do I report my time for previous pay periods?
5. What do I need to do to get paid?
6. When do I get paid?
7. When is overtime paid?
8. Who do I go to with paycheck questions?

Answers

1. How do I get a duplicate time sheet?
   1. A request for a duplicate time sheet should be emailed to payroll@stthomas.edu with the following information:
      • The dates or the number of the pay period you are missing
      • Your UST ID number printed on your UST ID badge
      • The name of your department
      • The department address the time sheet should be mailed to

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2. How do I report my hours to Payroll?
   1. We currently have three methods of reporting time to Payroll. Your supervisor should inform you of which method to use. More information is provided at the following links:
      • Stromberg Time Entry is used by all departments currently using time clocks.
      • Banner Time Entry will be used by all other departments as we convert them off of paper time sheets.
      • Paper Time Sheets: Paper time sheets will only be used until all departments are converted to the Banner Time Entry system.
   2. Using one of these three methods, your time should be submitted to your supervisor for approval by no later than the due date found on the Hourly Payroll Schedules.
   3. Your supervisor approves your hours worked and payroll processes those hours on a biweekly payroll cycle also found on the hourly payroll schedules.

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3. How do I report my time off to Payroll?
   1. Only Benefit Eligible employees are eligible to receive paid time off in accordance with the Employee Handbook.
   2. Time Off is reported on the time sheets in the appropriate category (Holiday, Floating Holiday, PLT, etc.) and on the appropriate line.
   3. Time Off is reported to the department time clock administrators by the time clock employees on a Time Card Adjustment Form.
   4. If you are a benefit eligible employee, the hours you are eligible to be paid for a holiday are calculated in accordance with the Employee Handbook. Other accrued time off balances are printed on your paycheck.

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4. How do I report my time for previous pay periods?
   1. If you are a new employee you should visit Human Resources at AQU 219 and they will assist you with any new hire paperwork.
   2. If you are not using a time sheet your hours must be detailed for each day of the pay period.
   3. Your supervisor must approve the time sheet or email and either mail it to the Payroll Department at AQU 221, email it to payroll@stthomas.edu, or fax it to Payroll at 651-962-6009.
   4. Time received for a past pay period will be processed on the next available pay period in accordance with the deadline dates on the Hourly Payroll Schedule.

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5. What do I need to do to get paid?
   1. If you are a new employee you should visit Human Resources at AQU 219 and they will assist you with any new hire paperwork.
   2. Your pay is initiated on a new hire web page to Human Resources by your immediate supervisor.   Electronic Time Sheets cannot be accessed until all paperwork has been received and entered.

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6. When do I get paid?
   1. Hourly Staff are paid in accordance with the Hourly Payroll Schedules.

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7. When is overtime paid?
   1. Hourly employees are paid overtime pay in accordance with the Fair Labor Standards Act for any hours worked in excess of 40 hours in a calendar week.
   2. Employees that are members of bargaining agreements are paid overtime in accordance with their Union contracts.

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8. Who do I go to with paycheck questions?
   1. Generally any member of the Payroll staff should be able to assist you, please send an email to payroll@stthomas.edu and someone will reply within 24 hours. The Payroll Technician is responsible for processing the hourly payroll and can be reached at 651-962-6508.

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