The University of St. Thomas

All Employees

    Direct Deposit:

  1. Can I have my net pay deposited directly in my bank account(s)?
  2. Can I have parts of my direct deposit deposited to various account(s)?
  3. How do I get a "printed" copy of my direct deposit statement instead of the paperless web version?
  4. How do I view my direct deposit information online?
  5. My checkbook was stolen or lost, or I have changed my bank account now what do I do?

    Murphy Online:

  6. How do I access Murphy Online?
  7. How do I change my check mailing address? Office address? Home address?
  8. How do I get a pin number for Murphy Online?

    Pay Information:

  9. Can I receive an advance on my paycheck?
  10. How can I get my paycheck early?
  11. How do I get a confirmation of my pay for outside creditors?
  12. How do I get a copy of previous paychecks?
  13. I have lost my check, how do I get a replacement check?
  14. I did not receive all or part of the pay I should have received can I get a manual check for missing pay?
  15. What do the abbreviations on my paycheck stand for?
  16. When do I get paid?
  17. When is overtime paid?

    Payroll Deductions:

  18. How do I change my express card deduction?
  19. How do I change my tax withholding?
  20. How do I change or stop my credit union deduction?
  21. How do I change or stop my Parking Permit or Metro Transit deductions?
  22. Who do I contact if I want to change my insurance, spending account, or 403B deductions?

    Tax Information:

  23. How do I get a copy of my W-2 tax form for previous years?
  24. How do I change my tax withholding?
  25. What should I claim on my form W-4 Employee's Withholding Allowance Certificate?
  26. When are W-2 annual tax statements sent?

Answers

  1. Can I have my net pay deposited directly in my bank account(s)?
    1. Student/staff/faculty members may have their net pay deposited directly into either their checking or savings accounts by completing a Direct Deposit Authorization Form.
    2. This Direct Deposit Authorization Form must be printed, signed and dated, then sent to the Payroll office at (AQU 221). If the form is not signed or is missing information, it will be sent back to the student/staff/faculty member to have the appropriate information included.
    3. It will take two pay periods for the direct deposit to go into effect if a voided check or other type of proof of your bank information is not attached.
    4. A direct deposit will remain in effect until the student/staff/faculty member has given written notice to UST to cancel it.
    5. You may use the same authorization form to cancel an account or you can email your cancellation request to payroll@stthomas.edu.
    6. The primary account information listed by staff and faculty will also be used by Accounts Payable to deposit Employee Expense Reimbursements.

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  2. Can I have parts of my direct deposit deposited to various account(s)?
    1. A UST employee may have all or part of their net pay directly deposited into various bank accounts.
    2. The direct deposit authorization form has a section called Secondary Banks Information where you can indicate the deposit amount as a dollar amount or a percentage of net pay.
    3. The direct deposit authorization form has a section called Primary Bank Information.
      • Your Primary Bank is where the remainder of your net pay will be deposited after your secondary banks are deposited.
      • If you do not complete the Primary Bank Information you will receive a direct deposit for the secondary banks listed and a check for the remainder of your net pay.
      • If you are staff or faculty your Primary Bank is the only account that Accounts Payable will use to deposit Employee Expense Reimbursements.
      • If you are a student employee and you wish to have part of your net pay go toward your tuition and the remainder of your pay to go to your bank account, please complete a tuition deduction form showing the partial percentage and then complete your direct deposit authorization form for the Primary Bank and the remainder of your pay will be deposited to that account.

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  3. How do I get a "printed" copy of my direct deposit statement instead of the paperless web version?
    1. To receive a paper copy of your direct deposit statement in addition to the web version, please send your request to payroll@stthomas.edu.

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  4. How do I view my direct deposit information online?
    1. A copy of your current and previous direct deposit information can be viewed and printed through Murphy Online.
    2. The link to Murphy Online is MURPHY Secure Login. To log in use your UST ID number and PIN.
    3. Once you are logged in to Murphy Online, click on Employee Services.
    4. Select Pay Information from the Employee Services menu.
    5. Select Pay Stub from the Pay Information menu.
    6. Select the Year from the Pay Stub Year Menu and click on the Display button.
    7. On the Pay Stub Summary screen, click on the Pay Stub Date you wish to view.

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  5. My checkbook was stolen or lost, or I have changed my bank account now what do I do?
    1. A new direct deposit authorization form is required whenever an employee changes or cancels their direct deposit information.
    2. In addition to completing the form please notify payroll by calling or sending an email to payroll@stthomas.edu if your checkbook was lost or stolen.

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  6. How do I access Murphy Online?
    1. To access the Murphy Online login page go to the Murphy Online website at MURPHY Secure Login
    2. Your Murphy Online account is different than your UST account and requires you to login to a secured site using your UST ID number that is printed on your UST ID card and a confidential 6 digit PIN for access.
    3. Murphy Online provides access to confidential information regarding your employment as well as student information and department budget information. For this reason it is important to keep your access information totally confidential .

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  7. How do I change my check mailing address? Office address? Home address?
    1. The link to Murphy Online is MURPHY Secure Login. To log in use your UST ID number and PIN.
    2. Once you are logged in to Murphy Online, click on Personal Information.
    3. Select Update Addresses and Phones option from the Personal Information menu.
    4. Click on the “Current” button beside the address you wish to change.
    5. Change those items you wish to change and hit the “Submit” key at the bottom of the form.
    6. To add an address, go to the bottom of the screen and select the type of address to insert from the drop-down menu. After you select one address type from the drop-down menu you will click the Submit button. Enter the new address information and click the Submit button again.
    7. Please note the following when changing addresses:
      • Do not enter your name in the first line of the address
      • Select "payroll check mailing address" to change your check mailing address.
      • Select "campus mail" to change your office address.
      • Select "campus office" to change your office address.
      • Select "primary home address" to change your home address.
    8. If you are a former employee of UST and no longer have access to Murphy Online please email your forwarding address to payroll@sthomas.edu.

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  8. How do I get a pin number for Murphy Online?
    1. Your PIN number is a confidential number assigned to you by the university.
    2. PIN numbers, like your UST network password, can be setup or reset by contacting the IRT Tech Desk
    3. You must have access to your UST email to receive the automatically generated message with your new Murphy Online PIN.

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  9. Can I receive an advance on my paycheck?
    1. Yes (link to policy)

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  10. How can I get my paycheck early?
    1. Yes (link to policy)

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  11. How do I get a confirmation of my pay for outside creditors?
    1. The creditor should have you sign a written authorization to give them permission to request your pay information.
    2. The authorization to release your pay information should be sent to the Human Resources department at UST (AQU 217).
    3. You may also access your own pay history and print your past pay stub copies through Murphy Online Employee Services. Follow the information in #12.

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  12. How do I get a copy of previous paychecks?
    1. You can access your current as well as previous paycheck history via Murphy Online using the following instructions:
      • The link to Murphy Online is MURPHY Secure Login. To log in use your UST ID number and PIN number.
      • Once you are logged in to Murphy Online, click on Employee Services.
      • Select Pay Information from the Employee Services menu.
      • Select Pay Stub from the Pay Information menu.
      • Select the Year from the Pay Stub Year Menu and click on the Display button.
      • On the Pay Stub Summary screen, click on the Pay Stub Date you wish to view If you do not have access to Murphy Online you can send a request for a printed copy of a previous paycheck via email to payroll@stthomas.edu.

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  13. I have lost my check, how do I get a replacement check?
    1. If an employee loses, washes, or their check is stolen it should be reported to the Payroll department immediately via email to payroll@stthomas.edu, by phone call, or by completing a Lost Check Affidavit form.
    2. Please include your full name, banner ID and check date in the message; you should also include the check number if you have looked up this information on Murphy Online. An address and a daytime telephone number should also be included in the message.
    3. Payroll will request our bank to place a stop payment upon the check in question. Once this process has been started the original check cannot be cashed if it is received it must be returned to the Payroll Office at AQU 221.
    4. Once Payroll receives confirmation from the bank that the check has not been cashed a replacement check will be issued.
    5. This replacement process can take 24 to 48 hours to complete.
    6. If a stop payment cannot be done because the check has been cashed the employee will be contacted. If they feel this check cashing was fraudulent they will be transferred to someone in our Controller's Office to pursue legal action.

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  14. I did not receive all or part of the pay I should have received can I get a manual check for missing pay?
    1. Yes if an error was made by Payroll and No if you failed to turn in your paperwork by the deadline dates listed on the Payroll Schedules.  (link to policy)

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  15. What do the abbreviations on my paycheck stand for?
    1. To get a better understanding of what's on your paycheck, you can view descriptions for all the Benefit/Deduction codes as well as the Earning codes.

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  16. When do I get paid?
    1. Staff are paid according to the type of employee they are. Hourly staff and students are paid on a two week delayed cycle in agreement with the Hourly Payroll Schedule. Salaried staff and faculty are paid up to date in agreement with the Salaried Payroll Schedule. See Payroll Schedules.

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  17. When is overtime paid?
    1. Employees that are paid hourly and are not exempt from the Fair Labor Standards Act will receive overtime pay for all hours they work in excess of 40 hours in a calendar week. This category includes both hourly staff and students.
    2. The overtime hours should be recorded by the employees on their Time Sheet in the Overtime Category.
    3. Overtime hours will be paid at an overtime rate of 1 1/2 times the normal hourly rate.
    4. Hourly employees need to ask their supervisor for approval prior to working overtime hours. 
    5. Please see your UST Employee Handbook for more information.

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  18. How do I change my eXpress card deduction?
    1. To start or change a payroll deduction to be deposited to your eXpress card you need to complete the eXpress Card Payroll Deduction Authorization Form.
    2. Printed forms can be picked up in the payroll office located in Aquinas, Room 221 or the Card Office located in Murray Herrick, Room 259.
    3. Return the completed form to payroll for processing at AQU 221.

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  19. How do I change my tax withholding?
    1. Tax is withheld in accordance to the tax status you claim on your W-4 form.
    2. An employee may change the exemptions they claim on their W-4 form at any time and as often as they want.
    3. This form may be completed online but must be printed, signed and then sent to the Payroll office (AQU 221). It may not be faxed or emailed.

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  20. How do I change or stop my credit union deduction?
    1. A credit deduction form can only be started or changed via the UST credit union.The Payroll Department will only activate or change this deduction based on the instructions they receive from the Credit Union.
    2. The Credit Union is located in Loras Hall, Room 209. You may also contact them via email at creditunion@stthomas.edu or phone them at 651-962-6660 to request a form.

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  21. How do I change or stop my Parking Permit or Metro Transit deductions?
    1. Parking permits and bus passes can be obtained through parking services located at 2119 Grand Ave on the St. Paul campus and at the Public Safety Desk in Opus Hall on the Minneapolis campus.
    2. Any requests to change or stop deductions must be done via Parking Services and Payroll can only make those changes based on instructions they receive from Parking Services.
    3. Parking Services can also be contacted via email at parking@stthomas.edu and their UST mail number is 19G. The following is a link to the Parking Services website.

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  22. Who do I contact if I want to change my insurance, spending accounts, or 403B deductions?
    1. Contact Human Resources Benefits department.

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  23. How do I get a copy of my W-2 tax form for previous years?
    1. You can access your W-2 Year End Earnings Statement for all previous years going back to 2003 via Murphy Online using the following instructions:
      • The link to Murphy Online is MURPHY Secure Login. To log in use your UST ID number and PIN Number.
      • Once you are logged in to Murphy Online, click on Employee Services.
      • Select Tax Forms from the Employee Services menu.
      • Select W-2 Year End Earnings Statement from the Tax Form menu.
      • Select the Year W-2 Menu and click on the Display button.
      • On the W2 screen, click on the Print Button at the bottom for a printable copy make sure your page setup under the File button is on Landscape to print.
    2. If you do not have access to Murphy Online you can send a request for a copy of the W-2 using the Request for Duplicate W-2 form and send it to Payroll at AQU 221 or email your request to payroll@stthomas.edu.

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  24. How do I change my tax withholding?
    1. Tax is withheld in accordance to the tax status you claim on your W-4 form.
    2. An employee may change the exemptions they claim on their W-4 form at any time and as often as they want.
    3. This form may be completed online but must be printed, signed and then sent to the Payroll office (AQU 221). It may not be faxed or emailed.

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  25. What should I claim on my form W-4 Employee's Withholding Allowance Certificate?
    1. The number of exemptions you claim on your W-4 form is different for each individual.
    2. The Payroll Department cannot advise you of what you should claim on your W-4 form only your tax accountant can do that.
    3. The W-4 form has a worksheet attached to it to help people calculate what they should claim on their W-4 form.
    4. If you need any assistance understanding the W-4 form please contact the Payroll Accountant via email at payroll@stthomas.edu or call 651-962-6513.

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  26. When are the W-2 annual tax statements sent?
    1. W-2 tax statements are mailed once a year to the employee's home address by no later than January 31st. You can also access a copy of your W-2 via Murphy Online at approximately the same time – see question number 23.

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