Payroll Forms

To view or print any of these forms you must have Adobe Acrobat Reader installed on your computer.  All UST computers should have this already installed.  If you are using a computer from home and would like to download the Acrobat Reader click the box to the side.  If you are trying to view or print from your UST computer and are having problems, please call the IRT Tech desk at ext. 2-6230

PLEASE NOTE:  If you wish to submit one of these forms you must print the form and sign it prior to sending it to Payroll (Mail # AQU 221)

Child Development Center Deduction Form

This form is used to authorize UST to automatically deduct payment of your Child Development Center Bill. You MUST print and sign this form prior to sending it to Payroll (AQU 221)

Direct Deposit Form

This form allows UST to automatically deposit your net pay and your employee expense reimbursements into your bank(s) account.  If you are authorizing UST to deposit your paycheck to a checking account you MUST attach a voided check to the printed authorization form.  If you are authorizing UST to deposit your pay check into a savings account, money marketing or credit union account please call your bank for the correct routing number and account number to be used on this form.  This form is also used to cancel your Direct Deposit. You MUST print, sign and attach a VOIDED copy of your check to this form prior to sending it to Payroll (AQU 221).

NOTE:  Auto Deposit(s) take 1-2 pay periods to go into effect.

Direct Deposit Paperless Request

This form is also used to cancel the printed copy of your Direct Deposit. You MUST print a copy of this form and send it to Payroll (AQU 221).

Express Card Deduction Authorization Form

This form can ONLY be used by Faculty and Staff.  It's purpose is to authorize the University of St Thomas to deduct a set amount from each paycheck and apply it to your UST Express Card account.  Which in turn can be used to make purchases at the UST Bookstore, UST eating establishments, vending machines and other businesses around UST.  An additional 10% is added to your account by the Card office when the money is deposited  to your account.  This form may also be used to cancel the deduction from your check. You MUST print and Sign this form prior to sending it to Payroll (AQU 221).

Lost Checks Affidavit

This form is used only if you have lost your UST Payroll check.  You MUST print and sign this form prior to sending it to Payroll (AQU 221), If you feel this check may have been stolen please contact the Payroll Dept. immediately at 651-962-6505 or 6513.  A stop payment must be placed on the check before Payroll can re-issue the check to you.

Miscellaneous Payroll Deduction Form‌‎‌‎

This form can only be used to repay UST for various receivables with the approval of the Payroll Manager. Please call Barbara Clausen at (651)962-6514 to obtain approval.

Minnesota Reciprocity Exemption/Affidavit Form

This form is for North Dakota and Michigan residents who work in Minnesota.  If you are a resident of one of these states, you do not have to pay Minnesota State income taxes on wages you earn for work in Minnesota.  Please see the instruction section of this form for more detail.  You MUST sign and date this form prior to sending it to Payroll (AQU 221).  A new form must be submitted to the Payroll department each year by February 28th.

W-2 Replacement Request Form

This form is used if you loose or need a duplicate W-2 form. Print & complete the form & mail to Payroll at AQU 221. W-2 forms can also be printed electronically via Murphy Online.

2015 W4 Form

This is the "Employee Withholding Allowance Certificate".  The purpose of this form is to enable UST to withhold the correct Federal & State income tax.  This form may be filled out at anytime of the year. You MUST print and sign this form prior to sending it to Payroll (AQU 221)

Student Tuition Payment Authorization Form (Students only)

This form can ONLY be used by Students.  The purpose of this form is to authorize the University of St Thomas to apply a portion or all of your Work-Study earnings towards your UST bill. The form may also be used to cancel the deduction. You MUST print and sign this form prior to sending it to Payroll (AQU 221).