• Student/staff/faculty members may have their net pay deposited directly into either their checking or savings accounts by completing
  a Direct deposit authorization.
• This Direct Deposit Authorization Form must be printed,
  signed and dated, then sent to the Payroll office at (AQU 221). If the form is
  not signed or is missing information, it will be sent back to the
  student/staff/faculty member to have the appropriate information included.
• It will take two pay periods for the direct deposit to go
  into effect if a voided check or other type of proof of your bank information is
  not attached.
• A direct deposit will remain in effect until the
  student/staff/faculty member has given written notice to UST to cancel it.
• You may use the same authorization form to cancel an
  account or you can email your cancellation request to payroll@stthomas.edu.
• The primary account information listed by staff and faculty
  will also be used by Accounts Payable to deposit Employee Expense
  Reimbursements.

• A UST employee may have all or part of their net pay directly deposited into various bank accounts.
• The direct deposit authorization form has a section called
  Secondary Banks Information where you can indicate the deposit amount as a
  dollar amount or a percentage of net pay.
• The direct deposit authorization form has a section called
  Primary Bank Information.
  • Your Primary Bank is where the remainder of your net pay
    will be deposited after your secondary banks are deposited.
  • If you do not complete the Primary Bank Information you
    will receive a direct deposit for the secondary banks listed and a check for the
    remainder of your net pay.
  • If you are staff or faculty your Primary Bank is the only
    account that Accounts Payable will use to deposit Employee Expense
    Reimbursements.
  • If you are a student employee and you wish to have part of
    your net pay go toward your tuition and the remainder of your pay to go to your
    bank account, please complete a tuition deduction form showing the partial
    percentage and then complete your direct deposit authorization form for the
    Primary Bank and the remainder of your pay will be deposited to that account.

We strongly encourage you to view your direct deposit statement via Murphy Online. However, if you would prefer to receive a paper copy, please send your request to payroll@stthomas.edu

• A copy of your current and previous direct deposit
  information can be viewed and printed through Murphy Online.
• The link to Murphy Online is MURPHY Secure
  Login. To log in use your UST ID number and PIN.
• Once you are logged in to Murphy Online, click on Employee
  Services.
• Select Pay Information from the Employee Services menu.
• Select Pay Stub from the Pay Information menu.
• Select the Year from the Pay Stub Year Menu and click on
  the Display button.
• On the Pay Stub Summary screen, click on the Pay Stub Date
  you wish to view.

• A new Direct deposit authorization is required whenever an employee changes or cancels their direct deposit information.
• In addition to completing the form please notify payroll by calling or sending an email to payroll@stthomas.edu if your checkbook was lost or stolen.

• To access the Murphy Online login page go to the Murphy
  Online website at MURPHY Secure Login
• Your Murphy Online account is different than your UST
  account and requires you to login to a secured site using your UST ID number
  that is printed on your UST ID card and a confidential 6 digit PIN for access.
• Murphy Online provides access to confidential information
  regarding your employment as well as student information and department budget
  information. For this reason it is important to keep your access information totally confidential
  .

• The link to Murphy Online is MURPHY Secure
  Login. To log in use your UST ID number and PIN.
• Once you are logged in to Murphy Online, click on Personal
  Information.
• Select Update Addresses and Phones option from the Personal
  Information menu.
• Click on the “Current” button beside the address you wish
  to change.
• Change those items you wish to change and hit the “Submit”
  key at the bottom of the form.
• To add an address, go to the bottom of the screen and
  select the type of address to insert from the drop-down menu. After you select
  one address type from the drop-down menu you will click the Submit button. Enter
  the new address information and click the Submit button again.
• Please note the following when changing addresses:
  • Do not enter your name in the first line of the address
  • Select "payroll check mailing address" to change your check
    mailing address.
  • Select "campus mail" to change your office address.
  • Select "campus office" to change your office address.
  • Select "primary home address" to change your home address.
• If you are a former employee of UST and no longer have
  access to Murphy Online please email your forwarding address to payroll@sthomas.edu.

• Your PIN number is a confidential number assigned to you by
  the university.
• PIN numbers, like your UST network password, can be setup
  or reset by contacting the IRT Tech Desk
• You must have access to your UST email to receive the
  automatically generated message with your new Murphy Online PIN.

     Those employees working the third shift when Daylight Savings Time Begins (Spring) work one hour less because the clocks are set ahead one hour.  On the Sunday that Daylight Savings Time starts at 2:00am, the employee does not work the hour from 2:00 – 3:00 am because at 2:00 am the clocks are turned forward to 3:00am.  Thus, on this day the employee only worked 7 hours, even though the schedule was for 8.  Non-exempt employees are paid for the hours they actually work.  If the employee chooses to use one (1) hour of PLT to be “made whole” for the shift they can inform their supervisor.

     Those employees working the third shift when Daylight Savings Time ends (Fall) work an extra hour because the clocks are set back one hour at 2:00 am.  On the Sunday that Daylight Savings Time ends at 2:00 am the employee works the hour from 1:00 to 2:00 twice because at 2:00 am all of the clocks are turned back to 1:00 am.  Thus, on this day the employee worked nine (9) hours, even though the schedule only reflected 8 hours.  Non-exempt employees will be paid for all hours actually worked.

link to policy

link to policy

• The creditor should have you sign a written authorization
  to give them permission to request your pay information.
• The authorization to release your pay information should be
  sent to the Human Resources department at UST (AQU 217).
• You may also access your own pay history and print your
  past pay stub copies through Murphy Online Employee Services. Follow the
  information in #12.

You can access your current as well as previous paycheck history via Murphy
Online using the following instructions:

• The link to Murphy Online is MURPHY Secure
  Login. To log in use your UST ID number and PIN number.
• Once you are logged in to Murphy Online, click on Employee
  Services.
• Select Pay Information from the Employee Services menu.
• Select Pay Stub from the Pay Information menu.
• Select the Year from the Pay Stub Year Menu and click on
  the Display button.
• On the Pay Stub Summary screen, click on the Pay Stub Date
  you wish to view If you do not have access to Murphy Online you can send a
  request for a printed copy of a previous paycheck via email to payroll@stthomas.edu.

• If an employee loses, washes, or their check is stolen it
  should be reported to the Payroll department immediately via email to payroll@stthomas.edu, by
  phone call, or by completing a Lost Check Affidavit form.
• Please include your full name, banner ID and check date in
  the message; you should also include the check number if you have looked up this
  information on Murphy Online. An address and a daytime telephone number should
  also be included in the message.
• Payroll will request our bank to place a stop payment upon
  the check in question. Once this process has been started the original check
  cannot be cashed if it is received it must be returned to the Payroll Office at
  AQU 221.
• Once Payroll receives confirmation from the bank that the
  check has not been cashed a replacement check will be issued.
• This replacement process can take 24 to 48 hours to
  complete.
• If a stop payment cannot be done because the check has been
  cashed the employee will be contacted. If they feel this check cashing was
  fraudulent they will be transferred to someone in our Controller's Office to pursue legal
  action.

link to policy

To get a better understanding of what's on your paycheck, you can view descriptions for all the Benefit/Deduction codes as well as the Earning codes.

Staff are paid according to the type of employee they are. Hourly staff and
students are paid on a two week delayed cycle in agreement with the Hourly
Payroll Schedule. Salaried staff and faculty are paid up to date in agreement
with the Salaried Payroll Schedule. See Payroll Schedules.

• Employees that are paid hourly and are not exempt from the
  Fair Labor Standards Act will receive overtime pay for all hours they work in
  excess of 40 hours in a calendar week. This category includes both hourly staff
  and students.
• The overtime hours should be recorded by the employees on
  their Time Sheet in the Overtime Category.
• Overtime hours will be paid at an overtime rate of 1 1/2 times the normal hourly rate.
• Hourly employees need to ask their supervisor for approval
  prior to working overtime hours. 
• Overtime is calculated based on the total number of hours worked in one week. Employees who have multiple hourly jobs on campus are subject to overtime based on the combined weekly total from each job.
• Overtime rates for employees with multiple hourly jobs are calculated based on 1 ½ times the average hourly rate.
• Please see your UST Employee Handbook for more information.

• To start or change a payroll deduction to be deposited to
  your eXpress card you need to complete the eXpress Card Payroll Deduction Authorization Form.
• Printed forms can be picked up in the payroll office
  located in Aquinas, Room 221 or the Card Office located in Murray Herrick, Room
  259.
• Return the completed form to payroll for processing at AQU
  221.

• Tax is withheld in accordance to the tax status you claim
  on your W-4 Form.
• An employee may change the exemptions they claim on their
  W-4 form at any time and as often as they want.
• This form may be completed online but must be printed,
  signed and then sent to the Payroll office (AQU 221). It may not be faxed or
  emailed.

• A credit deduction form can only be started or changed via
  the UST credit union.The Payroll Department will only activate or change this
  deduction based on the instructions they receive from the Credit Union.
• The Credit Union is located in Loras Hall, Room 209. You
  may also contact them via email at creditunion@stthomas.edu or phone them at 651-962-6660 to
  request a form

• Parking permits and bus passes can be obtained through
  parking services located at 2119 Grand Ave on the St. Paul campus and at the
  Public Safety Desk in Opus Hall on the Minneapolis campus.
• Any requests to change or stop deductions must be done via
  Parking Services and Payroll can only make those changes based on instructions
  they receive from Parking Services.
• Parking Services can also be contacted via email at parking@stthomas.edu and
  their UST mail number is 19G. The following is a link to the Parking Services website.

Contact Human Resources Benefits department.

• You can access your W-2 Year End Earnings Statement for all
  previous years going back to 2003 via Murphy Online using the following
  instructions:
  • The link to Murphy Online is MURPHY Secure
    Login. To log in use your UST ID number and PIN Number.
  • Once you are logged in to Murphy Online, click on Employee
    Services.
  • Select Tax Forms from the Employee Services menu.
  • Select W-2 Year End Earnings Statement from the Tax Form
    menu.
  • Select the Year W-2 Menu and click on the Display button.
  • On the W2 screen, click on the Print Button at the bottom
    for a printable copy make sure your page setup under the File button is on Landscape to print.
• If you do not have access to Murphy Online you can send a
  request for a copy of the W-2 using the Request for Duplicate W-2 form and send it to Payroll at AQU 221 or email your request to payroll@stthomas.edu.

• The number of exemptions you claim on your W-4 Form is different for
  each individual.
• The Payroll Department cannot advise you of what you should
  claim on your W-4 form only your tax accountant can do that.
• The W-4 form has a worksheet attached to it to help people
  calculate what they should claim on their W-4 form.
• If you need any assistance understanding the W-4 form
  please contact the Payroll Accountant via email at payroll@stthomas.edu or
  call 651-962-6513.

W-2 tax statements are mailed once a year to the employee's home address by no
later than January 31st. You can also access a copy of your W-2 via Murphy
Online at approximately the same time – see question number 23.