When to Contact Us

OGC is available to provide advice and assistance to faculty and staff when you have legal concerns or questions, or in other situations that involve significant legal considerations and legal risks. See What We Do for more information about our services and practice areas, and do not hesitate to contact OGC for legal advice or assistance.

There are some situations where you should be sure to contact OGC:

You are asked to accept service of process on behalf of St. Thomas or a St. Thomas employee.

Only the St. Thomas general counsel and president are authorized to accept service of legal process on behalf of St. Thomas. If someone arrives at your office and asks you to accept legal papers on the university’s behalf, you should decline to accept the legal papers, direct the person to OGC, and contact OGC right away.

You receive a subpoena, warrant or other legal demand for information.

Contact OGC and send the document to OGC as soon as possible. These requests are subject to legal procedural rules and usually are time-sensitive. OGC manages the University’s response to these information requests in coordination with records managers across the University.

Someone threatens to file a legal claim or complaint against St. Thomas, or against you or others related to your work for St. Thomas.

Contact OGC as soon as possible. OGC is responsible for managing the University’s response to threats of legal action. These situations may require time-sensitive notification to the University’s insurer, and OGC will work with designated staff to determine whether notice is required. We also may need to issue a legal hold for document preservation.

You are contacted by an outside attorney related to a St. Thomas matter.

Direct the person to OGC and contact OGC as soon as possible. These kinds of communications often are time-sensitive and subject to legal procedural rules or legal obligations. They also may require notice to the University’s insurer, and OGC will work with designated staff to determine whether notice is required. We also may need to issue a legal hold for document preservation.

When it relates to a St. Thomas matter, an outside attorney should not speak directly to you without prior consent from an OGC attorney. Attorneys who work for others have a professional responsibility not to contact you directly about St. Thomas matters if they know that St. Thomas is represented by legal counsel.