University Lists Snow Emergency Guidelines Kelly Engebretson '99 M.A. November 4, 2013 As longtime Minnesotans know, planning ahead for winter storms should begin when the leaves begin to fall. This is not only a ritual but the foundation of a safety plan.Nov. 4 to 8 is Winter Hazard Awareness Week in Minnesota. The website provides information to help you plan for winter. It also contains current information on the types of winter weather storm warnings, safety kits and winter driving.To assist you in this preparation, the University of St. Thomas has developed the following information and guidelines for what to do and who to call during a winter weather snow storms that may impact the campus .Sign up for the USTALERT systemIn the event that classes are canceled due to inclement weather, USTALERT will send a text, email and phone alert to all registered phones. For more information and to sign up visit UST CARES.In addition, the USTALERT system will prompt an alert banner that will be visible near the purple header on all UST websites, and the official UST Facebook page and Twitter feed will be automatically updated as well.Will a winter storm cancel classes? Dial 962-SNOW to find outLove them or hate them, we can count on at least a couple of storms this winter. When the snow starts piling up and driving becomes treacherous, one of the first things that students, staff and faculty start to wonder is whether the university will declare a cancel classes or close because of the weather.When the university officially is closed because of inclement weather, all classes are canceled, and all administrative offices are closed for the day; however, it may be possible for classes to be canceled and for the university to be open. It is important to listen carefully to the status of the university.Once a decision is made, it will first be announced on the “Snow Line”: (651) 962-SNOW or (651) 962-7669. This will be the most up-to-date source for you to call. No other department or phone number will have more updated information.The decision to close the university will be made by 6 a.m., if at all possible.If weather improves during the day … or gets worseOn occasion, the inclement weather subsides as the day progresses. On these occasions, a decision to reopen the university for evening classes and other activities will be made by 3 p.m. In cases where the university is open during the day, but worsening conditions warrant the cancellation of evening classes and activities, that decision also will be announced by 3 p.m.Radio and television announcementsSt. Thomas will continue to use WCCO’s synchronized alert on WCCO radio (AM 830), WCCO TV and WCCO’s website as the official notification for closing or cancellation. Students, staff and faculty will know what decision has been made if they listen to or view the station updates closing information between 6 and 8 a.m.In addition the university also alerts two local television stations, KARE and KSTP.Who needs to come in; who can stay homeAll employees who are not designated as “emergency essential employees” are excused from work, without change in compensation, for the day of closing. Emergency essential employees are required to report to work as scheduled. The following positions are designated as emergency essential employees: Public Safety officers, IRT server administrators, Resident Dining Food Service workers, and certain Physical Plant employees, such as Physical Plant managers, building service workers, grounds workers, shift supervisors and managers, maintenance mechanics and electricians. If you are unsure whether you are an emergency essential employee, please contact your manager. Emergency essential employees will be compensated according to the university’s Inclement Weather Closing Policy, except that emergency essential employees who are represented by a union will be paid according to their collective bargaining agreement.The O’Shaughnessy-Frey Library and Archbishop Ireland Memorial Library will attempt to be open with a limited staff, though these staff are not designated as emergency essential employees.In addition to the SNOW phone and radio …The university will use several additional methods to announce the cancellation of classes, or the reopening of evening classes if weather permits:Newsroom UpdatesAnnouncements of school cancellations or reopenings will be sent to all St. Thomas email accounts. The announcement will be added that day to the Newsroom home page and will be sent separately as a Newsroom Update.The announcements made by email will be made as soon as possible but will not be available as early in the morning as the phone messages. The email announcements will be especially useful for evening-class students who might wonder in the afternoon if they need to drive to class that night.About the librariesThe O’Shaughnessy Frey Library will attempt to be open during weather emergencies on days the university is closed. Other St. Thomas libraries likely will be closed. Any changes in the hours will be posted on the libraries’ website and social media sites. Changes will also be reflected on each library’s hours line. UST Libraries’ staff generally will staff the chat reference service from remote locations during weather emergencies. See the IM reference page for status at that time.St. Paul and Minneapolis snow emergency informationThe cities of St. Paul and Minneapolis may declare a “snow emergency” during snow events. This means that the city is placing a high priority on the plowing of city streets. To avoid your vehicle from being ticketed and towed, it is very important for you to know when you must move your car and where you can park it during these events. Please pay special attention throughout the day to your notifications to see if a “snow emergency” is declared.If you’d like to be notified when the cities of St. Paul or Minneapolis have declared snow emergencies for the plowing of the streets, you can sign up for their notification services:In St. Paul, sign up for SnowAlert: You can sign up to receive email and/or text message notifications when a snow emergency is declared. Notices are also posted on the city’s website, as well as its Facebook and Twitter accounts.In Minneapolis, in addition to email and text alerts, you can also sign up to have your phone called automatically when a snow emergency is declared. And, notices are also posted through social media on Twitter and Facebook.These sites (St. Paul and Minneapolis) also have detailed information about where and when to park during snow emergencies and how to recover an impounded car.Also note: It is illegal in St. Paul and Minneapolis to leave snow accumulation on a sidewalk. Saint Paul City Ordinance requires snow and ice to be removed from sidewalks within 24 hours.A word about St. Paul’s E-Subscription system (email and SMS/text messaging)By going to the city of St. Paul’s E-Subscription website, you can sign up to be notified by email or text message when the city has declared a snow emergency.St. Thomas students, staff and faculty interested in the city’s electronic notifications are encouraged to sign up for that service using their St. Thomas email address, personal (non-St. Thomas) email address and/or wireless cell phone number.A place to stay on campus in case you are snowboundDuring office hours, commuter students should work with Off-Campus Student Services or the Dean of Students Office. After business hours, students should work with Public Safety by going to its office on the first floor of Morrison Hall. Either of these offices will work with the students to meet their needs, which may include staying overnight. In that case, either office will contact Residence Life regarding availability.Parking on campus during snow emergenciesDuring a snow emergency, normal parking restrictions on campus still apply. Students and employees still are required to have a permit to park on campus; this necessary procedure allows for an orderly flow of the university’s internal snow removal. This includes no overnight parking in non-resident parking lots.In some cases, a lot or location may be closed off due to snow removal. Parking-related information can be found on the Parking Services website.Resident students with permits also should make sure to check for lot-closing postings during heavy snowfalls in the event it is necessary to close resident lots for plowing.The (off campus) 48-hour ruleKeep in mind that the city of St. Paul’s snow-emergency rules do not impact the existing rule that cars must be moved every 48 hours if parked on a residential street. Vehicles still must be moved regularly.As noted in the university’s St. Paul Parking Guide: “Even in areas where no permit is required, there is a 48-hour limit for parking a vehicle in the same location on city streets.”Where to find this message when the snow starts fallingIf severe winter weather is on the way, you will find a link to this information on the Newsroom homepage.