Records, whether in paper or electronic form, are created daily in campus offices and departments. The majority of these records are intended for the specific purposes of those offices and are needed for a short period of time.

Other records, such as files on grants or extended projects, may be used for longer periods. Among both types of records, some files will continue to have legal and historical value for documenting the activities of the University beyond their original purpose.

Types of records which are of permanent historical / archival value to the University include:

Primary papers of the President, Provost, Vice President’s and Dean’s offices.

These records include all statements of policy, reports, correspondence (other than routine thank you’s and acknowledgements), speeches, university committee minutes, publicity materials, business files and memoranda (including email as appropriate).

Records from administrative and academic offices.

Correspondence, annual reports, department meeting minutes, final grant reports, self-study reports, policy statements and planning documents, symposium or colloquium files, newsletters and publications.

Faculty Committee Meeting Minutes

Including minutes from special task forces and working groups.

College Publications

Catalogs, newspapers, yearbooks, literary magazines, newsletters, brochures, programs, posters.

Audio-Visual materials

Films, sound recordings, videotapes, and photographs produced by the University

Course syllabi

Faculty and Alumni publications

Student Organization Records

Minutes, publications, photographs

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