Outside Employment and Consulting by Full-time Fac

IV-12. Outside Employment and Consulting by Full-time Fac


This policy was initially developed by the Deans/Directors’ Group and then considered by the Task Force on Rank, Tenure, and Promotion. That task force recommended removal of this policy from the Rank, Tenure, and Promotion section and placement in the Operating Policies and Procedure section (January 1995).

The primary responsibility of faculty personnel is to render to the University the most effective service possible, and to devote his/her full working time to the University. At the same time, consulting and other outside activities of a professional nature are encouraged by the University where such activities give faculty members experience and knowledge valuable to professional growth and development.

All “outside professional activities” are subject to this University policy. Conflict between such activities and a faculty member’s primary responsibility or the appearance of conflict should be avoided. In recognition that “outside professional activities” can make a valuable contribution to the University, to the community at large and to the individual’s professional growth, the following policies and procedures have been developed to guide the community.

A.        Outside Employment

1.          Faculty members who engage in outside employment that cannot be considered as “outside professional activities” must obtain prior written permission of the department chair/program director and the Vice President for Academic Affairs before undertaking the employment or outside activity.

2.          Faculty who plan to teach a regular course at another institution during the academic year must receive written permission of the department chair/program director and the Vice President for Academic Affairs.

B.        Consulting

1.         All consulting work is expected to be conducted in a professional and ethical manner. In addition, the faculty member shall avoid an actual or implied conflict of interest in his/her consulting activity.

2.         When the faculty member engages in consulting activity beyond his/her normal duties, the following principles apply:

a.         The consulting activity should contribute positively to the work of the faculty member as a teacher at St. Thomas and/or should contribute to the community service function of the University.

b.         The faculty member’s normal duties should not suffer because of the consulting activity. In particular, classes should not be missed or cancelled because of consulting activity. Normal duties include but are not limited to library support, course development, student counseling, student recruitment, department and division meetings, representation of St. Thomas in suitable outreach activities, laboratory work, and the maintenance and updating of laboratory equipment (where applicable), appropriate scholarly activities.

c.         Unless otherwise approved in writing by the appropriate dean, times spent by full-time faculty members on “outside professional activities” must be limited to four weekdays a month during the academic year.

d.         An annual listing of all consulting engagements during the academic year should be submitted as an attachment to the faculty member’s annual activity report.

3.         Consulting activity should be judged, not simply or primarily on the basis of the financial remuneration involved, but principally on the way that it contributes to the faculty member’s performance as a teacher at St. Thomas.

4.         The University especially recognizes consulting activity for the benefit of non-profit organizations and institutions, where no recompense is received and where the activity is considered as part of the normal workload of the faculty member. In some cases, faculty may receive released time for such activity.

5.         Faculty of the University are encouraged to consider consulting as an integral part of their normal activities in teaching, professional activity, and service since consulting can contribute to effectiveness in each area.

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