Managed Printing

IRT manages printers the majority of printers on campus. All UST network printers are labeled with bright orange tags and a unique three-digit number as a way to simplify printer identification when reporting a problem to the IRT Tech Desk. IRT asks that the three-digit identifier be given to the Tech Desk when reporting an issue with a printer.

Every faculty and staff member at St. Thomas who prints or makes a copy to a UST managed printer/MFP incurs a printing charge for their department. Printing charges cover toner, Printer and MFD maintenance, and the process of printing or copying the image on the paper.

Black and White Print/Copy: $0.04 per page
Color Print/Copy: $0.25 per page

Departments are responsible for providing paper needed for print and copy jobs as these may vary from plain white paper to color, letter head, large size or envelopes.

Managed printers on campus are monitored for toner automatically. The "Auto Toner" system will automatically trigger a replacement cartridge to be sent to the Tech Desk when the toner is less than 10%. Tech Desk staff will then replace the cartridge and return the used cartridge to UST’s print vendor to be recycled. Devices may still give a “toner low” alert, which should be disregarded. If you notice print quality is affected contact the IRT Tech Desk, and Information Resources and Technologies will replace the cartridge or dispatch a technician to troubleshoot.

Ordering Supplies
Printing supplies, such as staples, toner collection units and paper, are available through the Service Center’s SCOOP! program . SCOOP requires a separate account to place an order, which can be created on their website. If you do not see your printer listed, add the printer make and model number to the comments section of your order.

Repairs and Maintenance
UST does have an outside vendor, Marco, Inc., to facilitate any or all hardware repairs to managed printers. Marco has an on campus presence, and can best be reached for any necessary repairs by first contacting the IRT Tech Desk

Budget Managers can access reports for printing and copying charges through the Equitrac folder in the Finance section of Cognos.

Student Employees
Student employees who are required to use managed printers on campus to print for their job will not have charges on their personal quota. In order to avoid receiving charges on a personal account, the student will need to enter the department index code in the pop-up on the workstation they are logged into. By entering the index code in the pop-up these prints will instead be charged to their department.

Please contact the IRT Tech Desk to request the "pop-up utility for student workstations" if you have students who are required to print as part of their student employment position.

Work related prints that were charged to a student's account instead of the department can be credited back to their account by submitting a Print Credit Request.

Purchased Printing

If your department wishes to purchase a printer, inquries may be sent to

There are no additional charges for printing or copying on purchased devices.

Order Toner/Supplies
Printer supplies for purchased printers and copiers must be ordered through a UST preferred vendors by visiting the Purchasing Services website.

Repairs and Maintenance
If the device is still under the manufacturer's warranty, Marco will perform maintenance and repairs for Laserjet printers by HP, Sharp, and Konica Minolta (except Microfiche).

Out of warranty: Marco will still service HP, Sharp, and Konica Minolta Laserjets, but at a rate of $135/hr. plus parts ($135 minimum). Billing begins at the time the Marco technician leaves his desk. You will be charged the hourly rate for an estimate.

There will be no maintenance or repair on deskjet or inkjet printers, and the University generally regards these as disposable.

Any purchased printer that is not serviced by Marco, for one reason or another, will need to be arranged by the client/department with another vendor or the manufacturer. Please contact the IRT Tech Desk with any questions.