Fax and Scan

Fax

Users are able to send faxes to local, long distance, and international fax numbers from UST multi-functioning printers (MFPs). There currently is no direct "printing" charge for printing faxes, but there may be charges for long distance calls associated with a fax job. If you need to send a fax to a long distance or international number but do not have a UST long distance code, you will need to request this through the Request For Services (RFS) form on the Voice Services section under Information Resources & Technologies. 

Incoming faxes may now be delivered to a secondary email box instead of physically printing on the MFP. For more information on fax to email, please read our documentation on this device for Fax to Email.

How to Send an Outgoing Fax:

  1. Login to the device by swiping your UST ID card or manually typing in your UST username and password
  2. Select "OpenText Right Fax"
  3. Select "Sign in as guest"
  4. Select the "Fax Number" field
  5. Enter the fax number of the recipient
    1. Local numbers:
      1. Enter 8 to dial out of the University
      2. Enter the 10-digit fax number
    2. Long Distance numbers:
      1. Enter 8 to dial out of the University
      2. Enter 1 to dial long distance
      3. Enter in the 10-digit fax number
      4. Enter your UST Long Distance Code
    3. International numbers:
      1. Enter 8 to dial out of the University
      2. Enter 011 for the U.S. exit code
      3. Dial the phone number (including country code)
      4. Enter your UST Long Distance Code
  6. Select "Scan and Send"
  7. When fax is complete, click the Home icon
  8. Sign out

Scan

All of the HP Multi-Functioning Printers (MFPs) on campus have the ability to scan documents to your UST email or to a USB Flash Drive. For more information on scan to email, please read the document listed below.

Scan to USB

  1. Login to the device by swiping your UST ID card or manually typing in your UST username and password
  2. Place the document face up on the top tray
  3. Click the Save to USB icon from the Home menu
  4. Create a file name for the document
  5. Press the green Save to USB icon at the top of the screen
  6. When scan is complete, click the Home icon
  7. Sign Out

Scan to Email

  1. Login to the device by swiping your UST ID card or manually typing in your UST username and password
  2. Place the document face up on the top tray
  3. Click the Email icon from the Home menu
  4. Default settings will send the scanned document to the user logged in
  5. The scanned document will have a default name will be [Untitled].pdf. If you wish to change this, press this field and type on the keyboard to change name
  6. Press the green Send Email icon at the top of the screen
  7. When scan is complete, click the Home icon
  8. Sign Out