Summer Computer Replacement

Overview

PC and Mac desktops and laptops are issued to Faculty and Staff members.  Desktops are leased for four years, laptops are leased for three years. 

We have the replacement process down to a science and interruptions will be minimal.  Please plan on a couple of hours of downtime while we set up your computer, install software, connect to printer(s), and test.  Grab a cup of coffee or feel free to hang out with our rollout team and see what we do!

When will I receive my new computer?

IRT starts the summer replacement cycle at the beginning of June and completes the process by the middle of August.  You will receive notice at the end of May informing you of your scheduled replacement week.  Another more detailed email with the day and time of your install will be sent the week prior to your replacement.  

If the designated timeframe does not work to have your system replaced, please let us know immediately so we can reschedule.  Please keep in mind that IRT replaces approximately 1,500 computers each summer and our scheduling is tight and based on location.  We ask the community to help us by reducing changes to the schedule as much as possible.

What should I do to get ready for my new machine?

First and foremost, make sure that your data is backed up.  Your Academic or Administrative Technology Consultant can help you determine the best method for backing up your data.  IRT offers space on central servers that is backed up nightly.  The rollout team will back up your data (except in the case of an encrypted drive) before they replace your computer, but IRT always recommends that you have a system to regularly back your data up to central storage or a secondary storage device.  There is always potential for losing data saved only on your local machine from hardware or software failure.  It is important to back up your data, not only at computer replacement time, but as a regular practice. 

Please make sure laptop peripheral components (mouse, power supply, docking station) are on hand before the day of your computer replacement.

What happens to my software?

We will make every effort to preinstall the software titles currently assigned to your computer. If you have questions about your existing software titles, need information about potential upgrades or no longer need software you currently have please contact the Tech Desk at irthelp@stthomas.edu or at 651-962-6230.

Can IRT install software that I obtained on my own?

The short answer is, possibly.

All software titles used on UST computing systems must be licensed for use by UST faculty, staff and/or students. Often times, software and even shareware titles are licensed only for "home use"; meaning that they cannot be installed on a UST owned computer without violating the "end user license agreement".

However, if you have software that was not purchase through IRT, it may be possible to install it on your new PC after the licensing information is examined. If you do have non-standard software titles, please email IRTPurchase@stthomas.edu or contact your Academic or Administrative Tech to see if it can be legally installed on your UST computer.

If you currently have a software application installed and neither you nor IRT has the licensing information, please contact IRTPurchase@stthomas.edu; we will work with you to purchase and, if necessary, upgrade the software.

What if I want a Keyboard, Mouse and Monitor for my Mac Laptop?

Mac laptops do not come with an external keyboard, mouse, or optical drive (CD/DVD). Obtaining an extra keyboard and mouse is as simple as sending an email to irtpurchase@stthomas.edu. Please be sure to include your departmental index code along with the peripherals you would like to order.

What if I want to make changes to my software or hardware?

Please email irtpurchase@stthomas.edu with the requested changes.

How will my Microsoft Office experience change on my new computer?

Information about what's new in Office 2013 is available on the Microsoft website.

Why don't I have a CD drive on my new laptop computer?

The new laptop computers are considered light-weight . In order to keep the laptop small and light, HP has not made CD drives available. Drives can be checked out on the St. Paul or Minneapolis campus for short term needs.  For longer term needs, drives can be purchased by individuals or departments through IRTPurchase@stthomas.edu.

Hardware specifications for new PCs

Desktop Faculty & Staff

Desktop Lab

Laptop

HP EliteDesk 800 G1 Tower

HP EliteDesk 800 G1 Small Form Factor

HP EliteBook 840 G2

Windows 7 64bit

Windows 7 64bit

Windows 7 64bit

Intel Core i5-4690Processor

Intel Core i5-4690 Processor

Intel Core i5-5200u Processor

Intel HD Graphics 4600

Intel HD Graphics 4600

14.0 Inch Diagonal LED antiglare 1600 x 900

8 GB RAM

8 GB RAM

8 GB RAM

500 GB Hard Drive

500 GB Hard Drive

256GB Solid State Hard Drive

DVD/RW Optical Drive

DVD/RW Optical Drive

Integrated Webcam

Keyboard

Keyboard

22 inch LCD Monitor*

Mouse

Mouse

Docking Station*

Speakers

22 inch LCD Monitor

External Keyboard*

22 inch LCD Monitor

 

Does not include internal DVD/RW Drive** 


**Drives can be checked out on the St. Paul or Minneapolis campus for short term needs.  For longer term needs, drives can be purchased by individuals or departments through IRTPurchase@stthomas.edu. *If used as a primary office system.

Hardware specifications for new Macs 

Desktop Faculty & Staff

Apple 15" MacBook Pro w/Retina Display

Laptop Mac 13” Air

Apple 21.5" iMac

Apple 15" MacBook Pro

Apple 13" MacBook Air

3.1GHz Quad-core Intel Core i7

2.5GHz Quad-core Intel Core i7

2.2GHz Intel Dual-Core Core i7

8GB RAM

16GB RAM

8GB RAM

1TB Hard Drive

512GB Solid State Hard Drive

512GB Solid State Hard Drive

Mouse

Apple Thunderbolt to Gigabit Ethernet Adapter

Apple Thunderbolt to Gigabit Ethernet Adapter

Keyboard with Numeric Keypad

Mini DisplayPort to VGA Adapter

Mini DisplayPort to VGA Adapter

Does not include internal DVD/RW Drive** 

Does not include internal DVD/RW Drive** 

Does not include internal DVD/RW Drive** 

**Drives can be checked out on the St. Paul or Minneapolis campus for short term needs.  For longer term needs, drives can be purchased by individuals or departments through IRTPurchase@stthomas.edu.

Software specifications for new Macs and PCs 

PC Software Mac Software
Windows 7 64-bit Mac OS X
Microsoft Office 2013 (Outlook, Word, Excel, PowerPoint, Access, Project, Visio, OneNote, Publisher) Microsoft Office 2011 (Word, Excel, Outlook, PowerPoint, Messenger)
Microsoft Internet Explorer Safari
Firefox Firefox
Adobe Reader X Adobe Reader
7-Zip Apple iLife Suite (iPhoto, iMovie, and GarageBand)
PDF Creator Adobe Shockwave Plug-in
Adobe Flash Plug-in Adobe Flash Plug-in
Mindwrap Optix (imaging software) FlipMac WMV Plug-in (to play Windows Media content)
ImgBurn (CD/DVD creation) Quicktime Player
Microsoft System Center 2012 Endpoint Protection (SCEP)  
Microsoft Windows Media Player  
Apple iTunes (includes QuickTime Player)  
   

The following software packages are also available by request at no additional cost:

PC Software Mac Software
Mathematica 8 Optix
SPSS 19 Mathematica 8
Minitab 16 SPSS 19
Mindwrap Optix FileMaker Pro
  Apple iWork