Admissions (UG/GR) data?

Census (search terms: 10th Day, headcount)

Post-Baccalaureate Enrollment (Competitor reports)

Student Profiles (search terms: enrollment, headcount, undergraduate, graduate/1st Professional)

UG Cohort Census (search terms: admissions, headcount, First Time, First Year, Transfer)

Course Sections/Sizes?

Census (search terms: Site and Class Size, Sections, Class Bin)

Data Factbook (search terms: Course Offerings)

Tommie Almanac (search terms: Classrooms, Sections, Sites)

Effective Teaching, Learning, Advising, Academic data?

Factsheets 2012-2013 (search terms: Integrative Learning, Analyzing and Constructing, Student Outcomes, etc.)

Factsheets 2011-2012 (search terms: Integrative Learning, Analyzing and Constructing, Student Outcomes, etc.)

Factsheets 2010-2011 (search terms: Engagement, Satisfaction, Active Learning, Knowledge, etc.)

Factsheets 2009-2010 (search terms: Advising, Satisfaction, etc.)

Factsheets 2008-2009 (search terms: Active Learning, Community Engagement, Satisfaction, Advising, etc.)

Factsheets 2007-2008 (search terms: Comparing Faculty Student Responses, Knowledge, Academic Engagement, Preparation, etc.)

Factsheets 2006-2007 (search terms: Advisory, Human Diversity, Learning, etc.)

Faculty Advising Research at UST (presentation)

Enrollment Data?

Census - 10th Day (search terms: Headcount, FTE, Registrations, etc.)

Student Profiles - Profiles of All Students (search terms: Headcount, enrollment, etc.)

UG Cohort - Profiles of First Time, First Year & New Undergraduate Transfer (search terms: Headcount, Admits, etc.)


Faculty / Staff Data?

Perception of Faculty on Undergraduate Student Coursework (Tommie Notes #21)

Faculty Advising Research at UST (presentation)

Collaborative on Academic Careers in Higher Education (COACHE) (presentation)

COACHE (Faculty Satisfaction Survey)

Faculty Evaluation (Secure to Dean's, Associate Dean's, Department Chairs: pdf's of faculty evaluation summaries)

Grade Reports?

Grades Audit report - Reports include...

Grade submission (how do we compare to the same term for previous years)
Missing Grades (by instructor and CRN)
Missing Grades (by instructor)
NR grades inserted (by instructor and CRN)
Incomplete grades (by instructor and CRN)
IP grades (by instructor and CRN)
Schedule type errors (sections that should be graded and aren't or vice versa)
Invalid grades

How much does IDEA cost compared to an in-house solution?

The cost of administering IDEA is approximately $53,774 per academic year.  These costs are comprised of forms, UST personnel, IDEA Center processing fees, instructor level reports, national norms, academic discipline norms, envelopes, labels, and delivery charges.

The cost of administering an in-house model similar to the SROT is approximately $56,417 per academic year.  These costs are comprised of forms, UST personnel, scanning, data development, report creation, envelopes, labels, and delivery charges.  This cost does not consider the purchase of a scanner or the software necessary to run the process.  Additionally, this estimate does not consider warranty and updating fees.   

Although the cost is approximately the same (minus start up and maintenance fees), there are three areas that are very different. 

The first has to do with UST personnel.  The current IDEA process requires .05 FTE (Database Analyst) in order to organize, maintain, and create department level reports for the campus.  An in-house model would require an increase in FTE so that the data could be collected, cleaned and stored.  Additionally, instructor level reports would need to be developed as this currently occurs at IDEA.  In total, I would expect to increase the current .05 FTE (IDEA) to .30 FTE (in-house).

The second issue has to do with the national, academic discipline, and institutional norming.  All of this is completed by IDEA as they maintain proprietary rights to the national database.  All of this would go away should we adopt an in-house model.  Additionally, we do not have the ability to provide formative feedback to the faculty in the same manner as IDEA due to limited resources and expertise on campus.

The third and final issue has to do with timing and economy of scale.  As you can imagine, IDEA maintains the infrastructure to mass produce the product they deliver to us.  As such, they are able to get the data, instructor level reports, and forms to us in less than two weeks.  While running the SROT, this same work took us approximately 3-4 weeks which placed the chairs and deans in an awkward situation when making course assignments, completing faculty evaluations, etc.

Majors and Minors data?

Official Fields of Study (pdf annual report - updated in the fall of each year)

Tommie Almanac (desk copy of UST Quick Data Facts)

Official list of Degree Programs?

Official Fields of Study (pdf - updated annually in the fall of each year)

Program Review resources?

Accreditations and Memberships (official listing of institutional accreditations and memberships)

Faculty Evaluation Summary data (secure to current Dean's, Associate Dean's and Department Chairs - pdf summary storage)

Survey Data (search terms: Alumni, Student, Faculty, Career Services, Advisor, Service Learning, Climate, etc.)