Sick and Safe Time Leave (SST)

SST is paid time off that can be used for (a) the employee’s own illness, injury or health condition, or medical appointments; (b) an illness, injury or health condition of, or medical appointments for a member of the employee’s family or household; (c) time off occasioned by domestic abuse, sexual assault or stalking (e.g., absences required for medical attention, obtaining victim services or counseling, relocation, or legal process) for the employee, a member of the employee’s family or household or a person with a close association equivalent to a family relationship; or (d) to provide childcare to a family member in the event of an unexpected school or daycare closing (e.g., snow day).   

For this purpose, a family member is defined as your child, step-child, adopted child, foster child, adult child, spouse, sibling, parent, step-parent, guardian, ward, member of your household, your domestic partner, or any individual related by blood or affinity whose close association with you is the equivalent of a family member.

SST may run concurrent with other types of leaves of absence provided by St. Thomas, depending on the reason for the time-off.

Listed below are the new requirements that apply to the various employee groups beginning July 1, 2017.  Please refer to the section that applies to you. 

If you are a Salaried Staff or a Faculty Member including Adjunct Faculty

  • You must notify your supervisor about your need for SST using your department’s regular procedure for reporting time off.
  • By law, you will need to report use of SST unless it is taken in conjunction with a short-term disability leave.  Go to Employee Self-Service (on Murphy Online) to report use of SST.
  • At any time, you can get a copy of your usage of SST from Murphy Online under View Time-Off Report.
  • If SST is taken for more than three consecutive work days or if the absence might qualify for a different leave of absence (such as FMLA leave), contact the Benefits Office.

If you are eligible for short-term disability leave, you will use SST during the first week of an approved disability leave (the STD Benefit Waiting Period).  This will be recorded on your behalf when processing your STD benefit payment.  You cannot supplement STD benefits with SST hours. 

If you are a Regular Hourly Staff Member   

Modifications were made to paid leave time (PLT) to comply with the SST ordinances as follows:

Refer to the updated Paid Leave Time (PLT) Policy for more information.

  • Accrued PLT hours are accrued immediately but cannot be used until after completing 90 days of employment. 
  • The reasons for using PLT is being clarified to include safe time. 
  • You can carry over at least 80 or more hours of accrued but unused PLT to the next fiscal year beginning with balances as of the end of the 2017-2018 fiscal year.  If your FTE is greater than .5, you can carry over up to 160 PLT hours, prorated by FTE.

If you are approved for STD leave, you will continue to be required to use PLT hours during the first week of an approved STD leave (the STD Benefit Waiting Period).  As is currently the case, PLT will not run concurrent with paid STD leave except as noted above and you cannot supplement STD benefits with PLT hours. 

If you are a Student Employee, a Temporary Employee, or Casual/On-call Hourly Staff

Beginning July 1, 2017 student employees and hourly staff who do not have an appointment as regular full-time or regular part-time staff (for example, temporary or on-call staff) will accrue sick and safe time.

  • You will accrue one hour of SST for every 30 hours worked up to a maximum of 48 hours per fiscal year.
  • You will begin accruing SST immediately.  However, you will not be able to use accrued SST until after you’ve completed 90 days of employment.
  • You must notify your supervisor about your need to use SST using your department’s regular process for reporting absences or time-off requests.  Until further notice, your supervisor will report your use of SST on your behalf each pay period.
  • Accrued but unused SST may be carried over to the following fiscal year provided the total balance does not exceed 80 hours at any time.
  • If your employment with St. Thomas ends, accrued but unused SST hours will not be paid out to you. SST has no monetary value.  However, if you are rehired within 90 days, your accrued but unused SST balance will be reinstated.

If you have questions, refer to the Sick and Safe Time Leave Policy, Time Off & Leaves page of the HR website and FAQ - Sick and Safe Time - Students & Emps Without Reg FT or Staff Appts.  If you have further questions, contact the Benefits Office at benefits@stthomas.edu or 651-962-6520.