Mission, Eligibility, International Students, and Advantages
The purpose of the Student Employee Handbook is to provide references to the guidelines, procedures, and general information pertinent to University of St. Thomas student employees.
The information in this handbook is in effect at the sole discretion of the Human Resources Department, and may be withdrawn or changed without notice. This handbook is not intended nor shall be construed as a binding contract.
The mission of the Student Employment program at the University of St. Thomas is to provide on-campus employment opportunities. Through our program students gain working experience in discipline-specific fields, build professional development and leadership skills, and network with faculty, staff and fellow students, all with the flexibility and convenience of working on campus.
Student Employment Eligibility
- You do NOT need a financial aid award (work-study) in order to be eligible to work on campus.
- UST degree-seeking students at the undergraduate, graduate and doctorate levels may be eligible for student employment.
- Students must be actively enrolled in a course for credit or satisfy one of the following:
- Freshman students who are registered for courses and have paid their deposit may work the summer prior to their first semester.
- Students starting class in the Spring term can work during the J-term as long as they are registered for Spring term classes.
- Students graduating in May can work through the Summer semester.
- Students graduating in Fall can work through the last day of J-term finals.
- Students graduating in J-term cannot work past the last day of J-term finals.
- Exchange students from other ACTC colleges are not eligible for student employment.
- If a student drops all their courses they are not eligible for student employment.
- Graduate students who are working on comprehensive exams and/or their thesis and not taking courses for credit are not eligible for student employment.
- International students may work up to 20 hours per week during the academic year and up to 40 hours per week when not enrolled in courses, during the summer, or breaks.
- It is recommended that non-international students work no more than 20 hours per week while enrolled in classes; however, they may work up to 40 hours per week throughout the year.
For further questions about eligibility, please contact the Human Resources Department at 651-962-6510.
An F-1 visa student may accept employment at the university without prior approval from the U.S. Citizenship and Immigration Services (USCIS). International students on an F-1 visa must be enrolled for a full course of study in order to be eligible for student employment at UST. Students must be enrolled in the subsequent semester in order to be employed during J-term and Summer.
International students are limited to working 20 hours per week while class is in session. International students can work up to 40 hours per week during breaks, including the summer.
Additional information concerning USCIS employment regulations may be obtained by contacting the Office of International Student Services.
Advantages of Student Employment
- FICA Tax Exemption: During the academic year, students working on campus are exempt from paying FICA tax when enrolled in classes at least part time (at least 6 credits for undergraduates and 3 credits for graduates).
- Flexibility: Supervisors at UST understand that a student's first priority is their education and try to accommodate student's schedules.
- Convenience: Working on campus requires less travel time and is more flexible with student schedules than many off-campus jobs.
Campus Connections: Students work with professional staff members who are vital to the university and may be able to assist with many aspects of their life at UST. Many students meet some of their best friends through a student employment position.
Financial Aid: The amount of income you earn in Federal work-study or State work-study is not counted as income when you apply for financial aid for the following year.
Learning Experience: Student employees are considered to be extremely valuable, and it is the intent of the university to provide a work environment that promotes learning opportunities. No matter where students work on campus, UST supervisors strive to make their job the best learning experience it can be.