University of St. Thomas

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Forms - Getting a Student Paid

All of the following forms must be completed and turned in to the Human Resources Department (HR) PRIOR to the student's first day of work. Students must not work before the information is completed and received by HR. Once all paperwork has been completed and entered into Banner, an email confirmation will be sent to the student and the student supervisor. Supervisors, please do not permit a student to begin working without this confirmation.

I-9 Forms

A student will not be able to access the Student Employment Form until his/her I-9 Form has been received by HR. Students must complete the I-9 Form to prove eligibility to work in the United States. According to the Immigration Reform and Control Act, individuals cannot work until they have done so. The I-9 Form must be completed with a member of the HR Department, located on the St. Paul campus in Aquinas Hall, Room 217, on or before their first day of employment. Students must complete an I-9 Form if they have never worked for the University of St. Thomas or if they have not worked for the University within the last twelve months. If a student does not need to complete an I-9 Form, they will be able to access the Student Employment Form in Murphy Online.

To complete the I-9 Form, a student must provide specific forms of identification. For a list of acceptable forms of identification please click here List of Acceptable Documents. Photocopies and faxes of any identification are not acceptable.

Student Employment Form

Student Employment Forms are submitted through Murphy Online . A student can log into Murphy Online using their UST ID, which is the number on their student identification card, and a six digit PIN. If eligible for student employment, students will be able to access the Student Employment Form System.  If ineligible, they will be given information regarding whom to contact to discuss their eligibility.

Students must complete a Student Employment Form through Murphy Online for each on-campus job held. It is the supervisor's responsibility to approve the Student Employment Form for each student employee prior to his/her first day of work.

Students submit their Student Employment Form(s) to their supervisor(s) via Murphy Online.  Once the form has been submitted, the supervisor will receive an e-mail indicating the form is available for processing.  Supervisors then access the Student Employment System portal in Murphy Online to approve the Student Employment Form.

Step-by-Step Supervisors' Guide to the Student Employment System   

W-4 Form

The W-4 Form will be given when a student comes in to complete his/her I-9 Form.  The student must claim the number of withholding allowances, sign and date the form. Please note: A student may not claim a number of allowances AND claim exempt. If the student has questions regarding the W-4 Form, please direct him/her to the Payroll Office, Aquinas Hall room 221.

Due to the variances in tax treaties, international students must complete the W-4 Form and other pertinent tax treaty information in the Payroll Office, Aquinas Hall, Room 221.

Optional Forms

Direct Deposit Form

Students have the option to directly deposit all or a portion of their earnings to their checking or savings account. Forms are sent with initial contract packet and are available in Payroll.

Student Payroll Deduction Form

Students may also choose to have all or a portion of their earnings directly credited to their student account in the Business Office. If students choose this option, they may request their earnings from the Business Office at any time, even if they have an outstanding balance. To discontinue the deductions, students must complete a new payroll deduction form in the Payroll Office, Aquinas Hall, Room 221.