
[Main] [Mission] [Hiring] [Pay Forms] [Policies]
All of the following forms must be completed and turned in to the Human Resources Department PRIOR to the student's first day of work. Students CANNOT work before the information is complete and turned in to the Human Resources (HR) Department. Once all paperwork has been received and entered an email confirmation will be sent to the student and the student supervisor. Do not allow a student to work without this confirmation.
Students must complete an employment form for each on-campus job held. It is the supervisor's responsibility to complete a student employment form for each student employee prior to his/her first day of work.
Completed student froms must be returned to HR in Aquinas Hall room 217 before the student begins work. HR asks that the contracts be brought in directly by the student when possible, rather than mailed, as this decreases form-processing time and helps to eliminate delays caused by incomplete information.
To complete the I-9, a student must provide specific forms of identification. The most commonly used forms of identification are:
A passport; OR
A valid driver's license AND social security card; OR
A driver's license AND a certified copy of a birth certificate issued by a municipal authority.
For other acceptable documents, please contact HR. Photocopies and faxes of any identification are not acceptable.
The W-4 is attached to the bottom of the student employment form. The student must claim the number of withholding allowances, sign and date the form. Please note: A student may not claim a number of allowances AND claim exempt. One W-4 form needs to be completed each academic year and each summer, regardless of the number of jobs the student holds within the year. If the student has questions regarding the W-4, please direct him/her to the Payroll Office, Aquinas Hall room 221.
Due to the variances in tax treaties, international students must complete the W-4 and other pertinent tax treaty information in the Payroll Office, Aquinas Hall, Room 221.