University of St. Thomas

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Forms - Getting a Student Paid

All of the following forms must be completed and turned in to the Human Resources Department PRIOR to the student's first day of work. Students CANNOT work before the information is complete and turned in to the Human Resources (HR) Department. Once all paperwork has been received and entered an email confirmation will be sent to the student and the student supervisor. Do not allow a student to work without this confirmation.

Student Employment Form

Student Employment Forms are available on Murphy Online . Students must log into Murphy Online using their UST ID, which is the number on their student identification card, and their six digit PIN. If they are eligible for student employment they will be able to print a student employment contract. If they are not eligible for any reason, they will be given contact information of who to contact to discuss their eligibility.

Students must complete an employment form for each on-campus job held. It is the supervisor's responsibility to complete a student employment form for each student employee prior to his/her first day of work.

Completed student froms must be returned to HR in Aquinas Hall room 217 before the student begins work. HR asks that the contracts be brought in directly by the student when possible, rather than mailed, as this decreases form-processing time and helps to eliminate delays caused by incomplete information.  

I-9 Forms

Students must complete an I-9 form to prove their eligibility to work in the United States. According to the law, individuals cannot work until they have proven their eligibility by completing this form. The I-9 form must be completed on or before their first day of employment in the HR Department in Aquinas, Room 217. Students must complete an I-9 if they have never worked for the University of St. Thomas, or if they have not worked for the University within the last twelve months. If a student does not need to complete an I-9 form, an 'OK' will be printed in the top right hand corner of the Student Employment Form in the 'Office Use Only' box.

To complete the I-9, a student must provide specific forms of identification. The most commonly used forms of identification are:

A passport; OR
A valid driver's license AND social security card; OR
A driver's license AND a certified copy of a birth certificate issued by a municipal authority.

For other acceptable documents, please contact HR. Photocopies and faxes of any identification are not acceptable.

W-4 Form

The W-4 is attached to the bottom of the student employment form. The student must claim the number of withholding allowances, sign and date the form. Please note: A student may not claim a number of allowances AND claim exempt. One W-4 form needs to be completed each academic year and each summer, regardless of the number of jobs the student holds within the year. If the student has questions regarding the W-4, please direct him/her to the Payroll Office, Aquinas Hall room 221.

Due to the variances in tax treaties, international students must complete the W-4 and other pertinent tax treaty information in the Payroll Office, Aquinas Hall, Room 221.

Optional Forms

Direct Deposit Form

Students have the option to directly deposit all or a portion of their earnings to their checking or savings account. Forms are sent with initial contract packet and are available in Payroll.

Student Payroll Deduction Form

Students may also choose to have all or a portion of their earnings directly credited to their student account in the Business Office. If students choose this option, they may request their earnings from the Business Office at any time, even if they have an outstanding balance. To discontinue the deductions, students must complete a new payroll deduction form in the Payroll Office, Aquinas Hall, Room 221.