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II. Opportunities, Required Paperwork, Getting Paid

1. Finding Student Employment Opportunities

  • There are many student employment opportunities available on campus. The availability of positions varies throughout the year, with greater opportunities at the start of each semester. All jobs are posted as they become available.
  • View the most current student openings.
APPLYING FOR A POSITION
  • Once you find a job that interests you, please apply online, uploading a resume or cover letter if requested.
  • Contact the position contact listed on the position with any questions or to get more information.
  • Supervisors will contact students whose applications best fit their criteria for the position.

2. Required Paperwork

  • ALL students need a student employment form and an up-to-date I-9 Form in order to work on campus.
    • Student Employment Form
      • Student Employment forms are available through Murphy Online.
      • Completed Student Employment Forms should be submitted to Human Resources, Room 217, Aquinas Hall (MAIL AQU217).
    • I-9 Form
      • If this is the first time working on campus at the University of St. Thomas, or if you have not worked on campus in the last 12 months, you will need to complete an I-9 form. This form must be completed on or before the first day of work.
      • At the time you complete your I-9 form, it is necessary to show original identification documents. Some acceptable forms of identification for completion of the I-9 form include:
          • An expired or unexpired US passport OR
          • A driver's license or UST student ID card AND your original social security card OR
          • A driver's license or UST student ID card AND a certified copy of your birth certificate
          • Employment Authorization Document (EAD)
          • Acceptable forms of identification for International students include passport and original of I-94 and SEVIS document (I-20) or (DS-2019).
      • If you have questions regarding the completion of the I-9 form contact the Department of Human Resources at (651) 962-6510.
    • Privileged Access Confidentiality Agreement
      • The University of St. Thomas provides employees with the information they need to do their jobs. As an employee with need-to-know access to University information systems you will have privileges consistent with your job duties to access Private Information about faculty, staff, students, alumni and donors. A signed PACA form is required before you can be granted access to University of St. Thomas information systems as part of your job responsibilities.

A STUDENT CANNOT WORK OR BE PAID UNTIL ALL OF THE ABOVE HAS BEEN COMPLETED.

3. Getting Paid

  • You will be paid bi-weekly either by check, direct deposit into a checking or savings account, or by having your earnings applied to your UST bill. You may use a combination of these options as well.
  • Students who do not use a time clock should fill out timecards on a daily basis and submit their timecards in accordance to the Hourly Payroll Schedule.  Timecards are not issued until the Student Form and I-9 form are turned into HR.  Once the form is processed timecards are sent to the student’s supervisor.  Minneapolis Campus students should pick up their timecards in TMH 201 after their first timecards are sent to their supervisors. 
    • Timecards MUST be signed by the student’s supervisor prior to sending it to the Payroll office (AQU 221).

      NOTE:  Timecards MAY NOT be faxed or emailed to the Payroll office without prior consent from a member of the Payroll Staff.  If a timecard is faxed it must be clearly marked "FAXED on DATE".   Late timecards will be processed for the next available pay period.