Welcome to the University of St. Thomas!

Anderson Student Center

Congratulations on your new position!  We are excited that you are joining our community.  St. Thomas is the largest private university in Minnesota, with an unwavering commitment to academic excellence.  Your contribution is important to ensure our continued success and growth.  We wish you every success here and hope your experience will be challenging, enjoyable, and rewarding. 

The following information is designed to provide you with the resources needed to help make the transition into your new job a smooth one.  If you have any questions or concerns don't hesitate to contact the Human Resources Department by phone at 651-962-6510 or email employment@stthomas.edu.

New Hire Paperwork

Prior to your first day of work new hire paperwork must be completed, verified, and processed by the Human Resources (HR) Department.  The HR department is located on the St. Paul campus, Aquinas Hall, Room 217.  Our office is open Monday through Friday, 8:00 a.m. to 4:30 p.m.  The New Hire Paperwork webpage contains a list of required forms.

Frequently Asked Questions:

How do I activate my UST Account?

Your UST account allows you to log on to UST domain computers, log into the email server, and access UST network resources from non-UST computers.  Your username, also allows you access to your Murphy Online account where you may access most of UST resources available to UST faculty, staff, and students.  

You are automatically assigned an account when you become part of the UST community.  Your UST account consists of a username and password.

How your account is set up.
UST accounts are created once your new hire paperwork is completed or after the hiring manager completes and submits the Employee Action Form (EAF) to Human Resources.  The EAF informs Human Resources and IRT that your new employee account needs to be setup.  If you haven’t completed your new hire paperwork, refer to the New Hire Paperwork section above. 

How to activate your email account.
Once your new hire paperwork is received in Human Resources, you will be setup in UST’s Banner system (record of employment) as an employee.  After your record is established in Banner you will be sent an email notification with instructions on how to activate your UST email account. Further information about managing your UST account is available on the IRT website located at http://www.stthomas.edu/irt/password

When is New Employee Orientation?

New employee orientation (NEO) is typically held on the third Wednesday of the month from 9:30 a.m. to 2:00 p.m.  You will receive specific information on the date, location, directions, and times of orientation.  A continental breakfast and lunch are provided.  If you are unable to attend your scheduled NEO, please contact the NEO Coordinator in the Human Resources department at 651-962-6903.

Where do I find Employee Handbooks and Policies and Procedures?

The Faculty and Staff Handbooks were developed to describe some of the expectations of our employees and to outline the policies, procedures, programs, and benefits available to eligible employees.  New employees should familiarize themselves with the contents of the Employee Handbook as soon as possible, for it will answer many questions about employment with UST.

UST policies and procedures are designed to serve as an orientation and reference guide for all employees of the University.  Information provided in the policies and procedures will enable employees to locate and use a wide range of University resources.  This includes information about the University, as well as policies, guidelines, and support units that offer services of interest to employees.

How do I get started with technology?

The Information Resources and Technologies (IRT) website hosts several online tutorials to help you learn how to use many commonly used technologies on campus including Banner, Outlook, and the UST phone system.  For additional information, or to access the online tutorials, please visit the IRT web site.

How do I know if I am eligible for benefits?

Generally, a salaried or hourly employee working in a regular position and approved to work a minimum of 25 hours per week or .625 FTE (full time equivalency) is eligible for benefits.  The Employee Handbook contains a detailed description of who is eligible for benefits at UST.

As a benefits-eligible employee, how do I receive benefits information?

You can receive your benefits packet in the Human Resources department when completing your new hire paperwork .  The benefit packet includes all benefits forms.  You can also view our Benefits Summary‌ information.

Benefits are effective the first of the month following your first month of employment.  If your employment start date coincides with the first day of the month (e.g., July 1, August 1), your benefits become effective on that day.  You have thirty (30) days from your employment start date to submit your benefit forms to the Human Resources Department.  If you have questions about the completion of your benefits forms, contact the Benefits Department at 651-962-6520.

What resources are available for a benefits-eligible employee?

The New Employee Checklist for Benefits-Eligible Employees is designed to provide the resources needed to help make the transition into your new job a smooth one.

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Contact Us, Location & Hours

Human Resources Department
Aquinas Hall, Room 217
Phone:  651-962-6510
Fax:  651-962-6905

Main Office Hours
Monday - Friday 8:00am - 4:30pm
Closed Holidays

Terri Sheehan
Director, Talent Management and HR Data Infrastructure

Dane Aadland
HR Data Specialist

Holly Gainer
Office Manager and Budget Coordinator

Tiffany Hedquist
Recruitment Coordinator

Dara Lundquist
HR Talent Management Specialist

Nancy Peterson
HR Data Specialist

Mary Ruce
Student Employment Specialist

Michelle Theilen
HR Talent Management Specialist