Withdrawal Policy

Return of Title IV (Federal) Aid

If you withdraw from the University of St. Thomas during a semester, January or summer term, a calculation of "earned" versus "unearned" federal aid must be determined. This federal policy assumes you earn your aid based on how much time has elapsed in the term. If you receive federal financial aid, that aid may be reduced as a result of your withdrawal.

There are three steps that St. Thomas must complete to comply with the federal policy:

  1. Determine the withdrawal date.
  2. Determine the amount of earned federal aid.
  3. Return unearned federal funds to the appropriate program(s).

However, in order to ensure that you are eligible to receive financial aid, St.Thomas must first verify with your instructor(s) that you are attending or participating in academic activities related to your class(es) for the term.

You must withdraw officially in one of two ways:

  • via Murphy Online
  • via the Registrar's Office, which is open from 7:30 a.m. to 4:30 p.m., Monday through Friday.

The withdrawal date is the date you begin the withdrawal process. If you fail to withdraw officially, the withdrawal date will become the midpoint of the term, unless the university can document a later date. In certain circumstances if an earlier date of last academic activity is determined, this date may be used in the calculation of "earned" federal aid.

If you withdraw before completing 60 percent of the term, you "earn" federal funds in direct proportion to the length of time you were enrolled. The percentage of earned aid is determined by dividing the total number of calendar days enrolled by the total number of calendar days in the term. If you complete 60 percent of the term, you earn all federal financial aid for the term.

The responsibility to repay unearned aid is shared by the institution (St. Thomas) and the student. The institution's share is the lesser of unearned aid or unearned institutional charges. The institution's share must be repaid to the federal aid programs in the following order, before the student's share is considered:

  1. Federal Direct Unsubsidized Loan
  2. Federal Direct Subsidized Loan
  3. Federal Perkins Loan
  4. Federal Direct Parent PLUS Loan
  5. Federal Pell Grant
  6. Supplemental Educational Opportunity Grant (SEOG)
  7. Other Title IV Aid

If you are required to repay a portion of your loan through the student's share calculation, you will not be expected to return those funds immediately, but rather when repayment begins according to the terms and conditions of the promissory note. If your share includes grant funds, federal rules allow the grant to be reduced by 50 percent, and the University of St. Thomas will repay these grant programs on your behalf. You will then be responsible for repaying this money back to St. Thomas. If this causes undue hardship, a satisfactory payment arrangement can be made with St. Thomas.

Institutional and State Refund Policy

The Return of Title IV Aid calculation, as cited above, only considers federal funds, not institutional, state or outside funding sources that may be included in your financial aid package. St. Thomas offers tuition refunds if you withdraw from the university according to the following schedule for fall and spring semesters:

  • 100 percent through the first 14 calendar days of the semester.
  • 80 percent on the 15th through 21st calendar days.
  • 60 percent on the 22nd through 28th calendar days.
  • 40 percent on the 29th through 35th calendar days.
  • 20 percent on the 36th through 42nd calendar days.
  • 0 percent after the 42nd calendar day.

For information about room charge refunds, contact the Department of Residence Life at 651-962-6470.  For information about meal contract refunds contact Dining Services at 962-651-6060.

If you withdraw during a period of time that allows for a tuition refund, a portion or all of your institutional, state and/or outside funding may need to be reduced or cancelled. If you receive a 100 percent tuition refund on all courses for a particular term, all institutional, state and outside funding must be returned to the appropriate aid program(s). If your tuition refund was not used to fully repay the Return of Title IV Aid, a proportional share of the remaining tuition refund must be returned to the appropriate aid program(s).