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ReportNet Frequently Asked Questions |
What is the difference between the Month-End and Interim reports?
How do I use my index to run these reports?
Where do I find the “Fxxxxxxx” document # for the Labor Distribution by Document Number Reports?
How can I see a report for all of my organization codes?
How can I run a report for specific account codes or account pools?
Can I email the report to other individuals?
How do I convert the report to PDF format?
What version of Adobe Reader software do I need to print "PDF" files?
Can I save the PDF file to my computer rather than printing the report?
How do I print a Report in PDF format?
How do I run the same report again?
How do I run a different report?
How can I have a different report prepared for me?
I have an Apple Macintosh (Mac) computer, can I use ReportNet?
Why did I receive an outdated version of a report?
Who can I contact for assistance with ReportNet?
The month-end reports can be run at any time and are for the most recently completed month end period. For example, the month-end report accessed on October 15 will include information through September 30. These reports are run automatically for all funds and organization codes for which you are responsible. You do not need to enter any report parameters (as FY, Fd, Org).
The interim reports can also be run at any time and show activity through the end of the prior business day. For example, a report run on March 15 will include information through March 14. You will need to enter report parameters as fund and organization to run the interim reports. If information for the current day is needed Murphy on-line Finance is available in real time.
Access to ReportNet is
the same as Murphy On-line Finance. Access
is available to assigned Delegates, Budget Managers, Financial Managers and
those that have query access to operational or restricted fund indexes.
The compensation report
is available only to Financial Managers.
Financial Managers are those individuals that receive yearly budget
request forms.
How do I use my index to run these reports?
Budgeted Operations:
Enter
your index code which is the same as your organization code.
For
some reports, you may be able to enter the organization roll-up code to access
multiple organization codes (see next question below)
Restricted Funds:
Enter your index code which is the same as
your fund code.
Please see instructions
on the Controller’s office ReportNet link for how to run each report
step-by-step.
All funds and organizations (i.e. indexes) which you have acess to are listed in the "Fund/Organization Listing Report". The link to this report is included at the bottom of the main ReportNet page on the Controller's Office website.
Where do I find the “Fxxxxxxx” document # for the Labor Distribution by Document Number Reports?
You can find the Document Number (Fxxxxxxx) by running a budget query in Murphy On-line Finance and drilling down on the salary/wage information.
How can I see a report
for all of my organization codes?
In
the box where you type your organization code, you are also able to type the
organization roll-up.
For
example, here is a sample roll-up reporting structure:
503 – Science Division
5031
– Anthropology
50310 – Anthropology
50311 – Anthropology Field Trips
In
the above example, you can enter 503 to retrieve a report containing all the organization
codes under the Science Division, 5031 to retrieve a report containing all the organization
codes under Anthropology, or 53011 to retrieve a report containing just
Anthropology Field Trips.
How can I run a report
for specific accounts codes or account code pools?
This
is optional in the Transaction Report for non-compensation pools. In the box
that requests the account code simply enter the account code pool or specific
account code.
720 Supplies, Postage, Publishing (Budget
pool)
721 Supplies
72108 Supplies-Instruction
72109 Supplies-Laboratory
72110 Supplies-Office
72111 Supplies-Paper/Envelopes
Send the Report by Email
Run – this brings you back to the prompt
page to run the same program again
View
in HTML format
View
in PDF Format button
To transfer the report to Excel
Can I email the reports
to other individuals?
Yes,
to email the reports, complete the following steps:
1.
Run your report.
2.
Click on the icon that looks like an envelope
3.
Type the email address in the box on the right (if you are sending the
report to more than one person you will need to separate the email addresses
with a semi-colon).
4.
Select the option to send the report as an attachment.
5.
Click “OK” and the report will be emailed.
How do I convert the report to PDF format?
The “PDF” version can be
viewed in one continuous report rather than having to “page down.” In addition, the whole document will print as
one file rather than each page separately.
To convert the report to
PDF format you have two options:
1. If you would like the
report to run in the PDF format all the time you can set this format as the
default.
a.
In ReportNet,
select Preferences at the top of the page
b.
Under the
format drop-down menu, choose PDF
c.
Click OK at
the bottom of the page
2. If you do not want to
set the default in the PDF format you can still view the report in the PDF
format by clicking on the icon for PDF format .
What version of Adobe Reader software do I need to print "PDF" files?
Older leased computers, or your home computer, may contain an older version of Adobe Reader software which is used to view "PDF" files. You will need at a minimum version 6.0.3 to ensure that the PDF report is correct. You may determine which version you have by clicking "Start" (at the lower left), "Programs", "Acrobat/Adobe Reader", click "Help" then "About Adobe Reader." Look for the smaller line that reads "Version...".
IRT has provided the updated Adobe Reader version 7.0 to most ReportNet users. If you need an updated Adobe Reader version please contact the IRT help desk at 962-6230.
Can I save the PDF
file to my computer rather than printing the report?
Yes,
once you have run the report click on “Save a Copy”. When prompted, rename the document and choose
where to save it.
How do I print a report in PDF format?
Click the printer icon above the report to the left.
Do not click Print under the File menu from the very top-left of the screen.
At the bottom
of the page, instead of clicking on finish to run the report, click on cancel
to go back to the list of reports.
How do I run the same report again?
To run the same program
again, press the icon
in the upper right hand corner.
How do I run a different report?
If you are done with a
report and want to run a different one, press the Return button in the
upper right hand corner. You will then
be directed to the list of available reports.
On the "Cognos Connection" page, to the upper left, the "layers" of folder structure are listed on one line. The layers of the structure are separated by ">"s. You may click to any one of the folders listed to access a different ReportNet program.
How can I have a different report prepared for me?
If you have questions or
comments on a particular report or if a report does not fit your departmental
needs, requests for additional reports or changes may be made to the Controller’s
office using the ReportNet feedback form.
However, requests for changes may not always be able to be met due to
limitations within the ReportNet software or existence of a comparable report,
but we will do as much as possible to fulfill your needs.
I have an Apple Macintosh (Mac) computer, can I use ReportNet?
You may access ReportNet reports if "Firefox" web browser software is used to access the web-based ReportNet programs. While IRT has provided this software to most Mac users, please contact IRT help desk at 962-6230 if you need Firefox software.
At this current date, the Excel version of the ReportNet reports may not be accessible to most Mac users.
Why did I receive an outdated version of a report?
Web based reports are stored in the temporary storage of "cache" of you computer. You may receive an outdated report from the temporary storage rather than the current report. To ensure you receive the most current report, you need to "refresh" this temporary storage by making a onetime change to the Microsoft Internet Explorer software by following these Steps:
While IRT has provided this change to most ReportNet users, if you need further assistance with making this setting change please contact the IRT help desk at 962-6230.
Who can I contact for assistance with ReportNet?
For
questions regarding budgeted operations, restricted funds or endowment
reports, contact:
Allison Hanson x2-6189 alhanson1@stthomas.edu
Laurie Dienst x2-6103 ladienst@stthomas.edu
Andria DeNault x2-6142
ajdenault@sthomas.edu
Julie Swedberg x2-6105 jaswedberg@stthomas.edu
For
questions regarding labor distribution reports, contact:
Bryan Strain (staff
questions) x2-6516 bestrain@stthomas.edu
Barb Clausen (student
questions) x2-6514
beclausen@sthomas.edu