For Internal Event Planners

The University observes at least 12 holidays during the year, please see Payroll's Holiday Schedule for dates.  

Please note that dining services and/or catering services are NOT available to events scheduled on any of these university holidays or for Saturday Events on Easter and/or any holiday weekend where the holiday itself falls on a Friday or Monday.  

Please schedule your events on regular university business days so that all university services are available to support your events.  IF you choose to schedule your event on a university holiday or over a university holiday weekend, please understand that there will be limited staff available to support your event and that Dining Services and/or Catering requests will be denied.

Please direct any questions or concerns to Mark Vangsgard, Chief Financial Officer, mdvangsgard@stthomas.edu, 651-962-6095 or  Gerald Anderley, Associate Vice President for Auxiliary Services, gmanderley@stthomas.edu , 651-962-6061.

 

If your event has detailed logistics, you should attend a SPOG meeting. We have compiled best practices and resources in this section to assist you in providing Campus Scheduling Services the information we need to ensure your event is successful. However, success depends on your use of the proper systems within a timeline that allows for all operation groups on campus to receive, order and schedule services for your event.

SPOG stands for the St. Paul Operations Group and includes representatives from IRT, Public Safety, Physical Plant, Catering, Athletics and Campus Scheduling Services. SPOG meets weekly on Tuesdays from 1:30 - 2:30 pm.

SPOG meetings can provide you an opportunity to review your entire event and its needs with all service operation groups at one time to ensure that all your needs are met and your event logistics are in compliance with both the university's and city policies and ordinances.

Please contact Kimm Thiboldeaux to be added to a meetings itinerary at 651-962-6673 or kethiboldeau@stthomas.edu.

For additional information please visit our Policies & Procedures, Resources and Contact pages.